At a Glance
- Tasks: Coordinate with suppliers and teams to manage product data and ensure smooth order processing.
- Company: Join a leading company in the food service sector with a focus on innovation.
- Benefits: Enjoy employee discounts, health support, and a flexible hybrid working model.
- Other info: Join a diverse team committed to personal and professional development.
- Why this job: Be a key player in shaping financial performance and driving success across the UK.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Excel.
The predicted salary is between 30000 - 40000 £ per year.
Engage and coordinate with Suppliers, Purchasing, Marketing, Supply Chain and Accounts Payable to ensure vendors, products, prices and pack sizes are correctly set up, monitored and maintained accurately in SAP and Lynx within given deadlines so units can place orders and process invoices. Ensure that orders, invoices, credit notes flow through the system successfully by accurate management of the suppliers’ prices and products.
What you'll be doing
- Ensuring the suppliers, products/prices are set up and maintained accurately on the systems via workflow systems within agreed SLA.
- Ensure all relevant systems – including SSP UK, SSP IE, SSP NL, RG, and P2U – are accurately updated in line with company requirements.
- Act as gatekeeper for new supplier management by ensuring all new supplier setups and bank detail updates are thoroughly reviewed and validated before being entered into SAP ECC and S/4HANA.
- Ensure Greggs’ daily sales LXT files are generated and successfully uploaded into Lynx Citrix.
- Validate marketers/NPD Team/Supply Chain Managers requests on workflow systems and liaise with job originators on any missing or inaccurate information.
- Liaise with franchise suppliers and brand team on product catalogue updates.
- Update and maintain the master system with details of products, suppliers, barcodes, allergens information and costs for SSP and Franchise brands.
- Weekly data validation before sending the updates to the units.
- Create new users and units across systems.
- Maintain and update the EDI system by setting up new units and trading locations, creating trading relationships with suppliers, and managing supplier catalogues in line with unit offer numbers.
- Monitor and resolve issues with missing, suspended and rejected invoices/credit notes on the EDI system by liaising with suppliers on correct format files and agreed timeframe to send the documents via EDI.
- Run projects of EDI integration for new and existing suppliers by liaising with suppliers and external service provider.
- Maintain the system with closed units and monitor daily catalogue upload into EDI.
- Run weekly checks reports for data integrity between the systems and resolve any issues.
- Investigate and resolve the issues logged by units according to the priority of the call by liaising with suppliers, 3rd parties and internal departments, including Group IT.
- Data cleansing and manage Master Data attributes in preparation for the project and data migration from the current systems to new inventory tool.
- Monitor and evaluate the design, selection, implementation, and support of data changes using associated business requirements and design documents.
- Collaborate with cross-functional teams across Group IT, Commercial, Supply Chain, Purchasing and H&S and influence those resources as required to deliver projects effectively.
- Build and maintain relationships with key decision-makers and support the project team in gathering and providing the data.
Skills Required
- Excellent organisational skills.
- Good interpersonal and written communication skills.
- The ability to work in a busy environment and under pressure.
- Able to prioritise workload depending on business requirements.
- Good knowledge Microsoft Excel.
- Ability to work within a team and on own initiative.
- High level of attention to detail.
- Understanding of invoice/credit process and account reconciliation.
- Ensuring all aspects of role are carried out in accordance with business SLA’s.
Why Join Us
- Employee Discounts across our brands (over 400 locations).
- Friends and Family Discount App.
- Award‑winning training, apprenticeships and development programmes.
- Health & Wellbeing support.
- Hybrid working model with flexibility for work‑life balance.
- Inclusive and diverse workplace with employee networks and communities.
Ready to start the best part of your journey? Join us at SSP and play a key role in shaping the financial performance of our Rail Gourmet business — where your insight, collaboration, and ownership will help drive our success across the UK and beyond. At SSP, we value diversity and are committed to building a team that reflects a range of backgrounds, skills and perspectives.
Data Team Coordinator in London employer: SSP UK & Ireland
At SSP, we pride ourselves on being an excellent employer, offering a dynamic work environment where collaboration and innovation thrive. Our commitment to employee growth is evident through our award-winning training programmes and flexible hybrid working model, ensuring a healthy work-life balance. With a focus on inclusivity and diversity, we provide a supportive culture that values every team member's contributions, making it a rewarding place to advance your career as a Data Team Coordinator.
StudySmarter Expert Advice🤫
We think this is how you could land Data Team Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your thoughts clearly and confidently when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Data Team Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Data Team Coordinator role. Highlight your experience with supplier management, data accuracy, and any relevant systems like SAP or Lynx. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you prioritise and keep everything on track!
Communicate Clearly:Your written communication skills are key! Make sure your application is clear, concise, and free of errors. We appreciate attention to detail, so take the time to proofread before hitting send.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're keen to join our team at SSP!
How to prepare for a job interview at SSP UK & Ireland
✨Know Your Systems
Familiarise yourself with SAP, Lynx, and other relevant systems mentioned in the job description. Understanding how these systems work will help you answer questions confidently and demonstrate your readiness to manage supplier data effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your excellent organisational skills. Think of situations where you successfully managed multiple tasks under pressure, as this role requires juggling various responsibilities while meeting deadlines.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with different teams and suppliers, showcasing your interpersonal and written communication skills during the interview will be crucial.
✨Demonstrate Attention to Detail
Be ready to discuss how you ensure accuracy in your work. Provide specific examples of how you've handled data validation or resolved discrepancies in the past, as attention to detail is key for this position.
