At a Glance
- Tasks: Manage compliance records and ensure legal standards are met through effective procedures.
- Company: Join a dynamic organisation focused on compliance and operational excellence.
- Benefits: Enjoy employee discounts, hybrid working, and award-winning training programmes.
- Other info: Flexible work-life balance and opportunities for personal development.
- Why this job: Make a real impact by ensuring compliance and supporting a diverse workplace.
- Qualifications: Knowledge of compliance processes and strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
The Compliance Administrator will be responsible for effectively developing and maintaining records, procedures and processes to measure compliance through the CAFM system. Acting as the central point for compliance, the administrator will deal with all queries and requirements from units and auditors to ensure that legal standards are achieved while maintaining accurate PPM schedules.
What You'll Be Doing
- Collate, update and maintain documentation of compliance activities.
- Manage inbox, K drive Maintenance Compliance folder, unit folders, investigation outcomes and compliance trackers.
- Liaison with contractors to ensure correct documentation has been received.
- Review certification from contractors to ensure compliance.
- Provide assistance to internal or external auditors covering compliance reviews and provide the requested documentation.
- Prepare periodic update reports regarding compliance operations and progress.
- File appropriate compliance reports with regulatory agencies.
- Monitor compliance systems to ensure their effectiveness – Verify that software technology is in place (PPMs through CAFM – Gap analysis) to adequately provide monitoring in all required areas meeting business needs.
- Maintain procedures and policies relating to the management of compliance activities.
- Develop the compliance schedule within the change control process; capture changes and subcontractor notifications to ensure responsibilities are aligned at all times.
- Sample audit the procedure of the water risk management.
- Implement compliance related procedures and policies throughout the organisation.
- Provide employee training on compliance procedures, related topics and policies.
- Conduct internal reviews and audits to ensure that processes are followed.
- Verify that all firm and regulatory policies and procedures have been documented, implemented and communicated.
- Develop the annual review/audit programme to ensure compliance with internal and external requirements.
- Develop and oversee internal reporting compliance systems.
- Conduct environmental audits to ensure adherence to environmental standards.
- Keep informed regarding pending industry changes, trends and best practices.
- Assess the potential impact of these changes on organisational processes.
- Serve as point of contact for compliance.
- Deal with certification requests from units, clients and auditors.
- Manage process of compliance certification with subcontractors.
- Clarify issues or dilemmas.
- Report irregularities.
- Conduct or direct the internal investigation of compliance issues.
- Manage difficult legal compliance issues.
- Manage GAP analysis.
- Review PPM schedules and ensure these cover all compliance aspects of the business.
- Liaise with Help Desk, Commercial and Maintenance Manager to cover gap analysis.
- Evaluate and implement more efficient ways of working practices.
Key working Relationships
- Maintenance Director
- Commercial Manager
- Maintenance Managers
- Compliance Lead
- Operational Teams
Skills / Knowledge
- A good knowledge of compliance management, processes and requirements.
- Competence in public/customer contact.
- Demonstrated experience of leading, motivating and working as part of a team.
- Competence in project management.
- Good understanding of compliance issues.
- Excellent organising ability, energy, initiative and resourcefulness.
- Ability to work under pressure and prioritise effectively.
- Excellent communication skills.
- A tactful and diplomatic working manner.
- Strong interpersonal and communication skills which permit the individual to effectively communicate.
- Team player adaptable to fast‑paced and changing environment.
- Highly disciplined person, self‑motivated, and delivery focused.
- Ability to manage tight processes, accuracy and attention to detail.
Benefits
- Employee discounts across our brands.
- Friends and Family Discount App.
- Award‑winning training, apprenticeships and development programmes.
- Health and wellbeing support.
- Hybrid working with flexibility to support work‑life balance.
- An inclusive and diverse workplace, with employee networks and communities.
Compliance & Maintenance Administrator in Birmingham employer: SSP UK & Ireland
As a Compliance & Maintenance Administrator, you will thrive in an inclusive and diverse workplace that prioritises employee growth through award-winning training and development programmes. With hybrid working options and a strong focus on work-life balance, our company fosters a supportive environment where your contributions to compliance management are valued and recognised. Join us to be part of a team that not only meets legal standards but also champions employee wellbeing and community engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance & Maintenance Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the compliance field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching common compliance scenarios and how you would handle them. Show off your knowledge of compliance management and processes, and be ready to discuss your experience with audits and documentation.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you and tailor your approach to each one!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for their compliance needs.
We think you need these skills to ace Compliance & Maintenance Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with compliance management and processes. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills:As a Compliance & Maintenance Administrator, being organised is key! Use your application to demonstrate your ability to manage documentation and compliance activities effectively. Share examples of how you've kept things in order in previous roles.
Communicate Clearly:We love clear and concise communication! When writing your application, make sure your points are easy to understand. Avoid jargon unless it’s relevant, and keep your sentences straightforward to show off your excellent communication skills.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter!
How to prepare for a job interview at SSP UK & Ireland
✨Know Your Compliance Stuff
Make sure you brush up on compliance management processes and requirements. Familiarise yourself with the CAFM system and how it relates to compliance activities. Being able to discuss specific examples of compliance issues you've handled will show you're the right fit for the role.
✨Show Off Your Organisational Skills
Since this role involves managing a lot of documentation and schedules, be prepared to talk about your organisational strategies. Bring examples of how you've maintained records or managed compliance trackers in the past. This will demonstrate your ability to handle the responsibilities of the position.
✨Communicate Like a Pro
Strong communication skills are key for this role, especially when liaising with contractors and auditors. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully navigated difficult conversations or clarified compliance issues.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific compliance situations or dilemmas. Think through potential scenarios related to compliance certification or internal audits. Showing that you can think critically and act decisively under pressure will impress your interviewers.
