At a Glance
- Tasks: Support senior directors by managing schedules, coordinating travel, and preparing important documents.
- Company: Join SSE, a leader in energy transition and infrastructure development.
- Benefits: Enjoy competitive salary, flexible working, and wellness perks like free online GP access.
- Other info: Be part of a diverse team committed to building a sustainable energy future.
- Why this job: Make a real impact behind the scenes in a fast-paced, dynamic environment.
- Qualifications: Experience as an Executive or Personal Assistant with strong IT skills required.
The predicted salary is between 34749 - 40939 £ per year.
Base Location: For this role, we require successful applicants to be based from one of our Scottish locations – Perth, Aberdeen or Inverness.
Salary: £34,749 - £40,939 + a range of benefits to support your finances, wellbeing and family.
Working Pattern: Permanent | Full Time | Flexible First options available.
The role: We’re looking for a Personal Assistant to provide high level support to our Director of Legal and our HR Director within SSEN Transmission. In this role, you’ll play a key part in ensuring the smooth running of day-to-day operations, managing complex schedules and logistics to enable strategic priorities. From coordinating travel and meetings to preparing documentation for senior forums, you’ll be central to keeping things organised and efficient. If you thrive in a fast paced environment and enjoy making a real impact behind the scenes, this could be the perfect opportunity for you.
You will:
- Manage and prioritise the director’s diary, ensuring time is allocated effectively to the most strategic meetings and commitments.
- Prepare and review documents, briefing papers, reports, and presentations, monitor emails, follow up on actions and deadlines, and raise Purchase Orders in iBuy to ensure timely payments.
- Coordinate and approve travel arrangements, hospitality requests, visas, accommodation, and occasionally travel to other sites.
- Organise events, conferences, and large departmental meetings, balancing multiple priorities and delivering in a fast-paced environment.
You have:
- Proven experience as an Executive Assistant or Personal Assistant in a busy, senior-level environment.
- The ability to research, analyse, and present information clearly and concisely to stakeholders at all levels.
- Strong IT skills, including proficiency in Office 365 applications such as Word, PowerPoint, Excel, SharePoint, and Teams.
- A high level of discretion, reliability, and understanding of confidential matters.
- Excellent attention to detail and the ability to work independently under pressure, meeting tight deadlines.
About SSE: SSE’s purpose is to provide energy needed today while building a better world of energy for tomorrow. We do this by developing, building, operating and investing in electricity infrastructure and businesses needed in the energy transition. Our Transforming for Growth investment plan sees us investing £33bn in critical electricity infrastructure across the five years to 2030. SSEN Transmission own and operate the electricity transmission network across the north of Scotland. We transport energy from where it is generated to where it is needed, ensuring a safe and reliable electricity supply for the communities we serve. But that's not all – we're upgrading the grid to deliver cleaner, homegrown energy for the future and building a network for net zero to create secure power for generations to come.
Flexible Benefits To Fit Your Life: Enjoy discounts on private healthcare and gym memberships. Wellbeing benefits like a free online GP and 24/7 counselling service. Interest‑free loans on tech and transport season tickets, or a new bike with our Cycle to Work scheme. As well as generous family entitlements such as maternity and adoption pay, and paternity leave.
Work with an equal opportunity employer: SSE will make any reasonable adjustments you need to ensure that your application and experience with us is positive. Please contact louise.markwick@sse.com to discuss how we can support you. We're dedicated to fostering an open and inclusive workplace where people from all backgrounds can thrive. We create equal opportunities for everyone to succeed and especially welcome applications from those who may not be well represented in our workforce or industry.
Personal Assistant/Secretary employer: Ssen Transmission
SSE is an exceptional employer, offering a dynamic work environment in the heart of Scotland, with locations in Perth, Aberdeen, and Inverness. Employees benefit from a competitive salary, flexible working options, and a comprehensive range of wellbeing initiatives, including private healthcare discounts and a supportive family leave policy. With a strong commitment to employee growth and inclusivity, SSE fosters a culture where every team member can thrive while contributing to the vital energy transition for a sustainable future.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Secretary
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn, especially those in similar roles. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Nail that interview prep! Research the company’s values and recent projects. Be ready to discuss how your skills as a Personal Assistant can help them achieve their goals.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant/Secretary
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in managing complex schedules and logistics, as well as your proficiency in Office 365 applications. We want to see how your skills align with what we’re looking for!
Showcase Your Attention to Detail:In a role where precision is key, it’s essential to demonstrate your attention to detail. Use clear formatting in your application and double-check for any typos or errors. This will show us that you can handle the high standards we expect at StudySmarter.
Be Clear and Concise:When preparing your written application, keep your language straightforward and to the point. We appreciate clarity, especially when it comes to presenting information. Make sure your key achievements and experiences stand out!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be set!
How to prepare for a job interview at Ssen Transmission
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with managing complex schedules, preparing documents, and coordinating travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your IT Skills
Since strong IT skills are crucial for this role, be prepared to discuss your proficiency in Office 365 applications like Word, PowerPoint, and Excel. Consider bringing examples of past work or projects where you used these tools effectively, as it will highlight your capability to handle the technical aspects of the job.
✨Demonstrate Your Attention to Detail
In a fast-paced environment, attention to detail is key. During the interview, share specific examples of how you've successfully managed multiple priorities while ensuring accuracy. This could include instances where you caught errors or improved processes, showcasing your reliability and thoroughness.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
