At a Glance
- Tasks: Support senior directors by managing schedules, coordinating travel, and preparing important documents.
- Company: Join SSE, a leader in energy transition and infrastructure development.
- Benefits: Enjoy competitive salary, flexible working, and wellness perks like free online GP access.
- Other info: SSE values diversity and offers equal opportunities for all applicants.
- Why this job: Make a real impact behind the scenes in a fast-paced, dynamic environment.
- Qualifications: Experience as an Executive or Personal Assistant with strong IT skills required.
The predicted salary is between 34749 - 40939 £ per year.
Base Location: For this role, we require successful applicants to be based from one of our Scottish locations - Perth, Aberdeen or Inverness.
Salary: £34,749 - £40,939 + a range of benefits to support your finances, wellbeing and family.
Working Pattern: Permanent | Full Time | Flexible First options available.
The role: We're looking for a Personal Assistant to provide high level support to our Director of Legal and our HR Director within SSEN Transmission. In this role, you'll play a key part in ensuring the smooth running of day-to-day operations, managing complex schedules and logistics to enable strategic priorities. From coordinating travel and meetings to preparing documentation for senior forums, you'll be central to keeping things organised and efficient. If you thrive in a fast paced environment and enjoy making a real impact behind the scenes, this could be the perfect opportunity for you.
- Manage and prioritise the director's diary, ensuring time is allocated effectively to the most strategic meetings and commitments.
- Prepare and review documents, briefing papers, reports, and presentations, monitor emails, follow up on actions and deadlines, and raise Purchase Orders in iBuy to ensure timely payments.
- Coordinate and approve travel arrangements, hospitality requests, visas, accommodation, and occasionally travel to other sites.
- Organise events, conferences, and large departmental meetings, balancing multiple priorities and delivering in a fast-paced environment.
You have:
- Proven experience as an Executive Assistant or Personal Assistant in a busy, senior-level environment.
- The ability to research, analyse, and present information clearly and concisely to stakeholders at all levels.
- Strong IT skills, including proficiency in Office 365 applications such as Word, PowerPoint, Excel, SharePoint, and Teams.
- A high level of discretion, reliability, and understanding of confidential matters.
- Excellent attention to detail and the ability to work independently under pressure, meeting tight deadlines.
About SSE: SSE's purpose is to provide energy needed today while building a better world of energy for tomorrow. We do this by developing, building, operating and investing in electricity infrastructure and businesses needed in the energy transition. Our Transforming for Growth investment plan sees us investing £33bn in critical electricity infrastructure across the five years to 2030. SSEN Transmission own and operate the electricity transmission network across the north of Scotland. We transport energy from where it is generated to where it is needed, ensuring a safe and reliable electricity supply for the communities we serve. But that's not all - we're upgrading the grid to deliver cleaner, homegrown energy for the future and building a network for net zero to create secure power for generations to come.
Flexible benefits to fit your life: Enjoy discounts on private healthcare and gym memberships. Wellbeing benefits like a free online GP and 24/7 counselling service. Interest‑free loans on tech and transport season tickets, or a new bike with our Cycle to Work scheme. As well as generous family entitlements such as maternity and adoption pay, and paternity leave.
Work with an equal opportunity employer: SSE will make any reasonable adjustments you need to ensure that your application and experience with us is positive. Please contact louise.markwick@sse.com to discuss how we can support you. We're dedicated to fostering an open and inclusive workplace where people from all backgrounds can thrive. We create equal opportunities for everyone to succeed and especially welcome applications from those who may not be well represented in our workforce or industry.
Personal Assistant/Secretary employer: SSE PLC
SSE is an exceptional employer, offering a dynamic work environment in the heart of Scotland, with locations in Perth, Aberdeen, and Inverness. Employees benefit from a comprehensive range of perks, including flexible working options, generous family entitlements, and wellbeing initiatives that support both personal and professional growth. Join us to be part of a forward-thinking company dedicated to building a sustainable energy future while fostering an inclusive culture where every voice is valued.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Secretary
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn, especially those in similar roles. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to personal assistant duties. Think about how you’d manage complex schedules or handle confidential information, and have examples ready to share.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Office 365 applications. Maybe even bring a portfolio of documents or presentations you've created to demonstrate your proficiency.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team at SSE.
We think you need these skills to ace Personal Assistant/Secretary
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in managing complex schedules and logistics, as well as your proficiency in Office 365 applications. We want to see how your skills align with what we're looking for!
Showcase Your Attention to Detail:In a role like this, attention to detail is key! When you’re writing your application, double-check for any typos or errors. A polished application reflects your ability to manage important documents and communications effectively.
Be Clear and Concise:When presenting your experience, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your achievements and skills at a glance. We appreciate clarity, especially when it comes to busy schedules!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at SSE PLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a senior-level environment. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and preparing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your IT Skills
Since strong IT skills are crucial for this position, be prepared to discuss your proficiency in Office 365 applications. Bring examples of how you've used tools like Word, PowerPoint, and Excel in previous roles. If possible, practice using these applications beforehand to ensure you're comfortable discussing them during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle complex schedules and tight deadlines. Think of specific examples from your past experience where you successfully managed multiple priorities or resolved conflicts. This will help you illustrate your problem-solving skills and ability to thrive in a fast-paced environment.
✨Demonstrate Discretion and Reliability
As a Personal Assistant, you'll be dealing with confidential matters. Be ready to discuss how you've maintained discretion in previous roles. Share examples that highlight your reliability and attention to detail, as these qualities are essential for supporting senior directors effectively.
