Data Officer in Broxburn

The job requirements are detailed below. Where applicable the skills, qualifications, experience, knowledge and memberships required for this job have also been included.

The successful candidate may be based at SRUC’s Oatridge Campus in West Lothian as part of the Academic Support team within the Registry function. Consideration will be given to other SRUC Campus locations.

The Opportunity

Data Officers play a key role in ensuring academic Data is accurately and timely available for both external reporting and to help inform decision-making at all levels in a highly responsive way. To ensure data is accurate and assist with all End of Year reporting to internal and external organisations.

Duties will include working in collaboration with the Academic Records Lead to develop and operate a student records system in support of the needs of SRUC.

Some of the key services deliverable are shown below:

• Run a comprehensive academic calendar which includes data design and collection to inform strategic decision-making. Running a calendar, ensuring enrolments, submissions of data to SQA, SDS, SAAS, FES, HESA are in keeping with deadlines set by these external organisations. Strategic decision making with regard to deadlines.
• Play a significant role in the organisation of Graduation, including organising the gathering and checking of data provided by students and staff, liaising with external sponsors for prizes, ensuring information is provided to an agreed deadline with students, staff in other departments and external bodies such as University of Glasgow and University of Edinburgh and Printing company.
• Data validation: ensure that data entered in the student records system is accurate and up to date using reports produced internally and externally e.g. Scottish Qualifications Authority (SQA) reports. Clarifying any anomalies with academic staff.
• Provide reports both routinely and a s and when requested by internal colleagues e.g. student numbers, curriculum plan content, current FE credits. Reports to ensure accurate reporting to FES, SQA. Reports from SQA ensuring clean data. Reports created and used for data quality analysis, e.g. HESA, information sharing and reporting internally to SRUC, e.g. Finance for fee and funding income & externally, e.g. to SFC, validating universities/ awarding bodies.
• Ensure students results and awards are fully completed and accurate- use internal reports and external systems such as SQA to verify achievements, advise, clarify, and correct any anomalies and/or missing information with year tutor. Liaising with Admissions to ensure applicable student records are converted to enrolments therefore enabling on-line registration.
• Act as a contact for external partners including Higher Education Statistics Agency (HESA), Further Education Statistics (FES), Scottish Funding Council (SFC), SQA, Student Awards Agency Scotland (SAAS), Student Loans Company (SLC) the Universities of Edinburgh and Glasgow and other awarding bodies in order to provide statutory data returns and extract and share data for a variety of processes.
• Prepare for and complete HESA/FES reporting, ensuring complex guidelines and criteria are fully understood, this involves creating and analysing reports provided internally and externally to check information provided and meet guidelines, working with the team and IDS to improve quality of data provided by students and academic staff, analysing best way of sourcing and providing this information, reporting on progress to Academic Lead/Registrar and utilising the external bodies guidance.
• Complete tasks required by external funding bodies to a set deadline – i.e. Complete the rollover for SLC and SAAS using the Courses Management Service (CMS) system provided by them. rollover each year for SLC to provide information on courses, this involves gathering information from Admissions and Head of Department, checking information is complete and accurate then uploading the information individually onto the external system as required by CMS.
• Complete tasks as part of SRUC statutory requirements meeting external deadlines- i.e. SFC Reporting, HESA and FES returns, National Student Survey (NSS) - Work with IDS to extract survey population provided by external reporting body, complete and quality check template and extract to external survey provider.
• Prepare for and facilitate audits by external partners, this will involve providing data, clarifying information through verbal and written means.
• Work with the Systems and Reporting Developer (IDS) to develop online portals, reports and dashboards of academic data, for use in team and by other staff and teams. Regular testing required during the developing stage.
• Provide Management Information System (MIS) support to staff.
• Work with the Systems and Reporting Developer (IDS) to develop Integration with ESS (Unit-E) system as well as integrating UNITe in a way that can be used for tuition fee process with CBS, for our various external and internal reporting and resulting requirements.

For full details, you must read the Job Particulars document for this role.

Hours

Full-Time (35 hours per week). Fixed term for 30 months.

Minimum Qualifications an experience:

• Educated to SCQF level 7 in a relevant subject with good numeracy skills.
• Experience of completing HESA (Higher Education Statistics Agency) returns.
• Considerable experience / comprehensive experience in student records systems, data management, data validation and reporting
• Experience of providing business support within an HE / FE environment.
• Experience of developing and improving business processes in relation to student records, data management and reporting.
• A flexible attitude and ability to work to tight deadlines.
• Excellent knowledge of relevant IT software, particularly Microsoft Excel and MIS/databases.
• Strong administrative skills such as: typing; data input; collating, retrieving and archiving information.

Eligibility for Sponsorship

This role is not eligible for sponsorship under the Skilled Worker route. If you are a migrant worker you will need to ensure you have an appropriate visa to evidence the necessary right to work in the UK.

Why work for SRUC?

• Generous annual leave
• Enhanced pension contributions
• Cycle to work scheme
• Discounted RAC Membership
• Generous family leave
• Hybrid working solutions (in some areas)
• Tailored investment in and individuals' learning and development

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