Permanent Admin

We are looking for an organised and proactive Office Administrator to support the smooth running of our London office, delivering an excellent experience for colleagues, clients, and visitors while maintaining a safe, efficient and welcoming workplace.

The Role

We are looking for an organised and collaborative individual who enjoys supporting an efficient workplace environment.

As Office Administrator this role will support the smooth day to day running of our London office, ensuring employees, clients, and visitors receive an exceptional experience.

This varied role combines office administration, facilities coordination, and Health & Safety responsibilities, making it ideal for someone who enjoys managing multiple priorities and building strong relationships with colleagues and suppliers.

Working as part of a collaborative team, you will play a key role in maintaining a well organised, compliant, and welcoming office environment while supporting the wider business with a range of administrative and operational tasks.

Key Responsibilities

• Manage office supplies and facilities requirements, including the ordering and replenishment of refreshments, stationery, printer consumables and other workplace essentials.
• Coordinate regular food and beverage provisions, including milk, fruit deliveries, and catering arrangements for meetings and events.
• Maintain relationships with external suppliers and service providers, ensuring cost effective procurement and timely delivery of goods and services.
• Oversee office waste management and recycling processes, liaising with local authorities and suppliers to support sustainability initiatives.
• Support the effective maintenance and operation of office equipment, including printers, toner supplies, and waste collection.
• Develop and maintain knowledge of Health & Safety legislation and best practices, supporting a safe and compliant working environment.
• Coordinate statutory and planned maintenance activities, including PAT testing, emergency lighting inspections, air conditioning servicing, and other facilities related requirements.
• Assist in managing Health & Safety compliance activities, including fire risk assessments, fixed wiring inspections, accident reporting, and employee safety training.
• Liaise with cleaning contractors and building management teams to ensure the office environment is maintained to a high standard and issues are resolved promptly.
• Coordinate office repairs, furniture assembly, and general workplace improvements through approved contractors and suppliers.
• Process and distribute supplier invoices, ensuring accurate and timely submission to the Accounts Payable team.
• Prepare and submit monthly expense documentation, including company credit card statements and supporting invoices.
• Conduct routine workplace safety checks, including monitoring first aid equipment and emergency medical supplies to ensure compliance and readiness.
• Provide professional reception support when required, acting as a welcoming first point of contact for visitors, clients, and colleagues.
• Assist with incoming and outgoing post, courier services, and general office administration duties.
• Coordinate workstation setup and onboarding arrangements for new employees, ensuring desks, equipment, and office resources are fully prepared prior to their start date.
• Maintain accurate workplace records, including accident logs and Health & Safety documentation.
• Act as a designated Fire Warden and First Aider, supporting emergency procedures and employee wellbeing initiatives.
• Contribute to the continuous improvement of office administration processes, workplace standards, and employee experience.
• Training & Professional Development
• First Aid at Work Certification
• Health & Safety Awareness and Compliance Training
• Ongoing professional development in office management, facilities coordination, and workplace compliance.

Who You Are

Our people are at the heart of everything we do.

We are looking for someone who is organised, approachable and eager to learn.

This is a great opportunity for someone looking to develop their skills in office administration and workplace operations, whether they are building on existing experience, moving into a new career direction, or have some previous administrative experience, and now eager to develop their skills in a supportive and collaborative environment.

• Have a positive and adaptable approach to work.
• Be comfortable taking ownership of tasks and identifying opportunities to improve processes.
• Have a willingness to learn and develop.
• Be well organised with good attention to detail.
• Be a reliable and supportive team player.
• Have strong communication skills.
• Enjoy working with and helping people.
• Take pride in delivering a high standard of work and service to colleagues and visitors alike.

Qualifications and Experience

• Some previous office administration, reception or customer service experience would be beneficial but is not essential.
• Comfortable using Microsoft Office applications and learning new systems.
• Well organised, with excellent attention to detail and a willingness to learn and develop within the role.

Benefits

• Competitive salary with clear opportunities for career development and annual salary reviews.
• 20 days' annual leave plus 8 bank holidays & 3 additional days over Christmas.
• Well being support, including counselling, gym & other fitness discounts.
• Cycle to work scheme and season ticket loans.
• Regular socials and community events - pizza Fridays, rooftop drinks, firm wide parties and fundraisers.
• Private medical insurance and options for family cover.
• Medical cashback scheme for medical expenses, including dental & optical treatment.
• Elsley Court, 20-22 Great Titchfield Street