Parts controller - Admin in Colchester

Colchester Full-Time No home office possible

DUTIES AND RESPONSIBILITIES:

Assisting the Transport Management Team
Assisting the Workshop Team
Efficiently manage the Group Grey Fleet, HGV Fleet Maintenance, Parts & Tyre stock inventory in line with fleet requirements
Procurement of Parts, Service Packs & Inventory items making sure the best possible cost is achieved & financially benefits the business
Issue Purchase Order Numbers to Suppliers for Stock Purchases.
Conduct Quarterly reviews of Parts Costs & Inventory Stock with Suppliers.
Manage Impress Stock Inventory & Review Quarterly with Nominated Supplier(s).
Pre Planning & Selection of Parts required for Repairs, Maintenance & Statutory Inspections.
System Administration – the recording of all Parts used against the relevant job card accurately & in a timely manner to ensure all costs are captured for all work carried out for fleet repairs, maintenance and tyres.
Play a key part in ensuring Vehicle Down Time is kept to a minimum across all Group Fleets.
Tyre Process Compliance Administration, Re Torque Record keeping & Cost Capture
Deal effectively with day-to-day enquiries via phone, email or other from Drivers, Customers, Suppliers or any other person requiring assistance
Provide Cover for the Transport Administrator.
Utilise Chosen Technology, Systems & Platforms Thoroughly & Efficiently to Maintain Asset Compliance.

Ensure a Continuous Improvement Mindset is Employed to Improve & Streamline Processes & Practices, Driving Forward Change & Presenting Ideas & Suggestions that Promote Growth & Efficiency for the Fleet.
Actively Contribute to the Transport Team Effort, build a Strong Culture of Collaboration, Cooperation, Supporting other Team Members & Head of Transport.
Understand & leverage the company’s operating systems & communication devices, use the systems & devices provided correctly to fully benefit the operation.

Vehicle management: liaison with Drivers, Fleet managers & Transport Managers, ensure driver & vehicle legal compliance is maintained consistently & always

Communicate Effectively, Clearly, Respectfully with All Team Members, Drivers, Subcontractors, Colleagues, Internal & External Contacts, Customers & Business Partners, maintain Productive working relationships with all Personnel & Departments.
Act in Accordance with the Companies Health & Safety Policies, Procedures & Standards, Maintain Compliance with Current Legislation & Environmental Regulations, highlight any issues appropriately, ensure knowledge is kept up to date with any changes to industry standards, regulations & statutes.
Comply with Company Target Setting, Goals & Quality Standards
To Perform any other duties required by the business as directed by Senior Management.

KPI:

.KPI’s as Set & Directed by the Head of Transport

Human Factors:

Maintain a High Standard, Show Flexibility & Adaptability, Reacting to Changing Demands & Needs, Prioritising Workload, with Attention to Detail & Exceptional Organisation Skill
Enthusiastic, Confident, Committed, Resilient, Determined to Succeed.
Responsible & able to demonstrate accountability.
Solid organisational skills & the ability to prioritise a varied workload.

Flexible & Adaptable to Change.
Team orientated with the ability to work Individually under own Initiative & Complete tasks promptly without Supervision as required.
Be Capable of Self Reflection, Development & Growth, Being Open to Constructive Criticism & Feedback.
Show Empathy, Kindness & Compassion towards Work Colleagues & other Team Members.