At a Glance
- Tasks: Support the Buying Team with administration tasks and maintain organised systems.
- Company: Join a dynamic retail company focused on collaboration and growth.
- Benefits: Full-time hours, competitive pay, and opportunities for professional development.
- Other info: A chance to grow your career in a supportive and fast-paced environment.
- Why this job: Be part of a team that drives purchasing decisions and impacts customer experience.
- Qualifications: Strong Excel skills and previous admin experience, preferably in retail.
The predicted salary is between 25000 - 32000 £ per year.
Your primary responsibility will be to provide professional support to the Buying Team, acting with discretion and confidentiality at all times. You will work closely with the Purchasing Director, Leisure and Plant Buyers to co-ordinate all Buying Administration functions from beginning to end.
Rota: Full time, 40 hours
Main duties and responsibilities:
- Maintain price files, internet and EPOS stock/price file
- Maintain promotional configurations, ensuring correct application of promotions and Point of Sale
- Raise orders on our EPOS system from confirmations sent from suppliers
- Place orders on behalf of the Buyers when requested
- Liaise with Managers and employees at the centres to support them in serving our customers
- Liaise with external businesses and suppliers to access information and answer questions
- Maintain filing in an organised and timely manner
- Organise internal and external meetings for Buyers and co-ordinate diaries and schedules where applicable
- Make travel and hotel bookings on behalf of the buyers
- Open new accounts and complete paperwork detail for Buyers and Accounts
- Compile documents in accordance with Buyers requests
- Maintain efficient filing systems
- In the absence of the PD ensure that any urgent correspondence, calls or emails are passed to a Director
- Deal with all incoming telephone calls and enquiries in a professional manner
- Assist with other routine administration tasks as and when required by the Buying Team
- Prepare confidential letters and reports on behalf of the Buyers
- Prepare various documents using PowerPoint, Word and Excel on behalf of the Buying Team
To be successful in this role, we are looking for people who have:
- Excellent Excel skills
- Proven experience of working in an administration role, ideally within a retail environment
- Excellent oral and written communication
- Organisational skills, and are self-disciplined with a positive, collaborative attitude
- Ability to deliver high level of accuracy and attention to detail
Buying - Administrator employer: Squire's Garden Centres
Join a dynamic and supportive team as a Buying Administrator, where your contributions will be valued in a collaborative work culture that prioritises professional growth and development. Located in a vibrant retail environment, we offer competitive benefits, including opportunities for skill enhancement and career advancement, ensuring you thrive both personally and professionally. Experience the unique advantage of working closely with industry experts while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Buying - Administrator
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like Squire's Garden Centres, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like Squire's Garden Centres!
We think you need these skills to ace Buying - Administrator
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at Squire's Garden Centres, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at Squire's Garden Centres and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show Squire's Garden Centres that you’re ready to jump in and contribute right away!
How to prepare for a job interview at Squire's Garden Centres
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
