Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support various Business Operations functions like Document Services, Reception, and Facilities.
- Company: Join Squire Patton Boggs, a leading global law firm with a collaborative culture.
- Benefits: Enjoy flexible working options and a supportive environment for personal and professional growth.
- Why this job: Gain diverse skills in a fast-paced setting while being part of a dynamic team.
- Qualifications: Previous experience in mail, reprographics, or facilities is preferred; strong communication skills are essential.
- Other info: This is a 12-month fixed-term contract based in Birmingham.
The predicted salary is between 24000 - 36000 £ per year.
Office Assistant (12 month FTC) – Birmingham
Join to apply for the Office Assistant (12 month FTC) – Birmingham role at Squire Patton Boggs
Office Assistant (12 month FTC) – Birmingham
Join to apply for the Office Assistant (12 month FTC) – Birmingham role at Squire Patton Boggs
Get AI-powered advice on this job and more exclusive features.
Description
Are you looking for a new challenge? Keen to develop your career in an ambitious professional services business? We\’re looking for an Office Assistant, known internally as a Business Operations Assistant, to join our supportive and collaborative Business Operations team in our Birmingham office on a 12-month fixed term basis.
Description
Are you looking for a new challenge? Keen to develop your career in an ambitious professional services business? We\’re looking for an Office Assistant, known internally as a Business Operations Assistant, to join our supportive and collaborative Business Operations team in our Birmingham office on a 12-month fixed term basis.
As a Business Operations Assistant you will work in a fast-paced environment providing support across a range of Business Operations functions including Document Services, Reception and Facilities, gaining a broad range of skills and experiences along the way. You\’ll be a team player with a keenness to work together and support others, a flexible approach to work and a willingness to learn and develop new skills.
Our Firm
Squire Patton Boggs is one of the world\’s strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations.
With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London.
The firm is committed to promoting a collaborative and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and workplace culture and development programmes provide a variety of flexible working options to support individuals\’ life journeys, helping our people pursue their personal and professional goals.
Our Team
Our Birmingham Business Operations team currently consists of 3 Business Operations Assistants and a Team Leader, 2 Receptionists and a Senior Receptionist as well as a Facilities Assistant. This forms part of the wider Business Operations team reporting into the Facilities Manager.
Our Opportunity
As a Business Operations Assistant, you will provide active cross-team support for the following services:
Document Services
Reprographics
- Printing, scanning and photocopying
- Binding documents & maintenance of all MFD and desktop printers
- Ensuring any work sent out for external completion is received back on time and completed to a high standard.
Post Room
- Action incoming job requests through a centralised computer system
- Manage incoming and outgoing post and couriers, checking unreferenced mail
- Logging charges and carry out floor checks, replenishing stationary
Archiving
- Manage the retrieval of all incoming and outbound files and deeds
- Maintain and audit records on the system, and perform physical deeds audits
- Ensure office adherence to records procedures advising on records searches
Reception Services
- Greet visitors in a professional and courteous manner, confirming arrivals
- Book meeting rooms, including all catering and equipment requirements
- Check and clear meeting rooms and maintain a tidy reception area
- Assist clients with taxi booking, print and general requests
- Ensure all services are provided in accordance with the agreed service levels
Facilities
- Deal with incoming job requests within agreed timescales
- Setting up meeting rooms and completing office moves as when required
- Complete monthly hazard defects and fire safety inspections
- Assist with light reactive and planned maintenance tasks
You will be required to use various electronic booking systems for internal job requests, meeting rooms and couriers. From time to time there may be changes in service requirements or ad hoc and annual project work that the post holder would assist on. Remote assistance to other offices will be provided as and when required ensuring a seamless service for clients.
You
Ideally, you will have previous experience of working in a mail, reprographics and/or facilities role. Experience in a professional office environment is preferred. You will need to be a team player who enjoys collaborating with and supporting other members of the team. You must be able to communicate effectively at all levels and have the ability to listen and interpret instructions.
Taking pride in your work and understanding the need for quality and attention to detail as well as positive attitude and professional manner are important. A client focused \’can-do\’ approach to tasks, with an ability to use your own initiative to ensure delivery is key. You will need to be flexible and willing to work overtime if required and be a reliable team member and an excellent timekeeper. You will need good IT skills, with a working knowledge of Microsoft packages (especially Outlook) and be comfortable learning new systems as required.
What You Need To Know
If you are interested in finding out more about this role, please visit our careers site at www.squirepattonboggs.com/en/careers. We are unable to process applications sent directly by email. Please complete an online application.
We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Law Practice
Referrals increase your chances of interviewing at Squire Patton Boggs by 2x
Sign in to set job alerts for “Office Assistant” roles.
Administrative Officer – Birmingham (Ref: 7723)
Birmingham, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 1 week ago
Band 4 Team Administrator – Little Bromwich Centre
Birmingham, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 2 days ago
West Midlands, England, United Kingdom 1 week ago
Birmingham Executive Secretary/ Office Manager
Birmingham, England, United Kingdom 1 week ago
Four Crosses, England, United Kingdom 5 months ago
Birmingham, England, United Kingdom 6 days ago
Birmingham, England, United Kingdom 3 months ago
Smethwick, England, United Kingdom 1 month ago
Birmingham, England, United Kingdom 3 days ago
Senior Receptionist and Administration Assistant
Birmingham, England, United Kingdom 17 hours ago
Tamworth, England, United Kingdom 3 days ago
Birmingham, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 2 weeks ago
Birmingham, England, United Kingdom 5 hours ago
West Midlands, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 2 weeks ago
Birmingham, England, United Kingdom 1 week ago
West Midlands, England, United Kingdom 2 weeks ago
Birmingham, England, United Kingdom 2 days ago
Birmingham, England, United Kingdom 2 weeks ago
Dudley, England, United Kingdom 21 hours ago
Administrative Support Officer – Leader and Cabinet Office
West Midlands, England, United Kingdom 2 days ago
Executive Assistant to Executive Management Team
West Midlands, England, United Kingdom 2 weeks ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Office Assistant (12 month FTC) - Birmingham employer: Squire Patton Boggs
Contact Detail:
Squire Patton Boggs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant (12 month FTC) - Birmingham
✨Tip Number 1
Familiarise yourself with the specific duties of a Business Operations Assistant. Understanding the nuances of document services, reception tasks, and facilities management will help you demonstrate your knowledge during any informal discussions or networking opportunities.
✨Tip Number 2
Showcase your teamwork skills by engaging in group activities or volunteering. This will not only enhance your collaborative abilities but also provide you with real-life examples to discuss when you meet potential colleagues or during interviews.
✨Tip Number 3
Network within the legal and professional services sector. Attend local events or join relevant online forums to connect with current employees at Squire Patton Boggs or similar firms, which can give you insights into the company culture and expectations.
✨Tip Number 4
Be proactive in learning about the tools and systems used in office environments, especially Microsoft packages. Familiarity with these tools can set you apart and show your commitment to being an effective team member from day one.
We think you need these skills to ace Office Assistant (12 month FTC) - Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in document services and facilities management. Use keywords from the job description to demonstrate your fit for the Office Assistant position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the responsibilities listed, such as teamwork, attention to detail, and IT proficiency.
Highlight Relevant Experience: In your application, emphasise any previous experience in a professional office environment, especially in roles related to mail, reprographics, or facilities. Provide examples of how you have successfully supported teams in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Assistant role.
How to prepare for a job interview at Squire Patton Boggs
✨Research the Company
Before your interview, take some time to learn about Squire Patton Boggs. Understand their values, culture, and the services they offer. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Team Player Skills
As a Business Operations Assistant, collaboration is key. Be prepared to discuss examples from your past experiences where you've successfully worked as part of a team. Highlight your flexibility and willingness to support others.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is crucial. During the interview, mention specific instances where your meticulousness has led to successful outcomes, whether in document management or customer service.
✨Prepare for Practical Scenarios
You may be asked how you would handle specific tasks related to the role, such as managing incoming post or setting up meeting rooms. Think through these scenarios in advance and be ready to explain your thought process and approach.