At a Glance
- Tasks: Amend and format legal documents, create spreadsheets, and support global offices.
- Company: Join Squire Patton Boggs, a leading global law firm with a collaborative culture.
- Benefits: Flexible working hours, remote options, and a supportive environment for personal growth.
- Other info: Inclusive employer welcoming diverse applicants; excellent career development opportunities.
- Why this job: Make an impact in the legal field while developing your skills in a dynamic team.
- Qualifications: Experience with legal documents and advanced MS Office skills required.
The predicted salary is between 30000 - 42000 € per year.
Our successful Secretarial Document Services Department is looking for an experienced Document Specialist to join the team. We need you to be an organised, professional individual with a "can do" attitude who embraces new software and is eager to learn and develop your skills.
Our Firm
Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions by combining our legal, lobbying and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London. The firm is committed to promoting a collaborative and supportive working environment.
Our Team
You will be working within the Secretarial Document Services Department which provides central document specialist support to the firm. You will report to the Leeds office Secretarial Services Manager and work alongside other Document Specialists supporting UK offices and global offices, as required.
Our Opportunity
This role is ideal for someone with strong experience working with legal documents, in particular heavy amendments and formatting. You must also have experience of and be capable with using MS Office at an advanced level. You'll work within a team providing central document specialist support to the firm, incorporating all facets of legal document processing. Types of work will include amending legal documents, formatting existing Word documents into firm house style, converting and amending PDFs, editing/creating Excel spreadsheets and PowerPoint slides, using Laserform, using DocuSign, mail merges, editing/creating pitch documents and emailing documents to clients.
Responsibilities
- Amend legal documents and format to firm house style
- Convert and amend PDFs
- Edit/create Excel spreadsheets and PowerPoint slides
- Use Laserform and DocuSign
- Perform mail merges and edit/create pitch documents
- Email documents to clients
- Provide central document specialist support to the firm and liaise with UK and global offices
- Adhere to shift pattern: Monday – Friday, 5pm – 1am (some flexibility; home-working available)
Qualifications
- Strong experience with legal documents, including heavy amendments and formatting
- Advanced proficiency with MS Office
- Minimum typing speed of 65 wpm
- Legal experience covering major aspects of law and processing of legal text, including specialist documentation
- Experience with digital dictation software; ability to prioritise and work under pressure
- Remote-based role; comfortable working independently
We are an inclusive employer and welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptations to our recruitment process to ensure it is inclusive for anyone who wishes to apply.
Document Specialist (Evenings) in Manchester employer: Squire Patton Boggs
Squire Patton Boggs is an exceptional employer, offering a collaborative and supportive work environment that prioritises employee wellbeing and professional development. With flexible working options and a commitment to inclusivity, the firm empowers its Document Specialists to thrive in their roles while contributing to a diverse range of legal services across global offices. Join us in Leeds and be part of a dynamic team where your skills in legal document processing will be valued and nurtured.
StudySmarter Expert Advice🤫
We think this is how you could land Document Specialist (Evenings) in Manchester
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Squire Patton Boggs on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to document management and legal processes. We recommend role-playing with a friend to get comfortable with your answers and showcase that 'can do' attitude!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with MS Office and any other relevant software. Bring examples of how you've used these tools in past roles to impress the interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Squire Patton Boggs.
We think you need these skills to ace Document Specialist (Evenings) in Manchester
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience with legal documents and MS Office in your application. We want to see how your skills match up with what we're looking for, so don’t hold back!
Tailor Your Application:Take a moment to customise your CV and cover letter for this role. Mention specific experiences that relate to amending and formatting legal documents, as well as any software you’ve used that’s relevant to the job.
Keep It Professional:While we love a friendly tone, remember to keep your application professional. Use clear language and check for typos or errors – attention to detail is key in this role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the info you need about the role there!
How to prepare for a job interview at Squire Patton Boggs
✨Know Your Documents
Before the interview, brush up on your knowledge of legal documents and their formatting. Familiarise yourself with common legal terms and processes, as well as the specific types of documents you might be working with at Squire Patton Boggs. This will show that you're not just a tech whiz but also understand the legal landscape.
✨Show Off Your Software Skills
Since the role requires advanced proficiency in MS Office, be prepared to discuss your experience with Word, Excel, and PowerPoint. Consider bringing examples of documents you've worked on or challenges you've overcome using these tools. This will demonstrate your capability and readiness to hit the ground running.
✨Embrace the 'Can Do' Attitude
Squire Patton Boggs values a positive mindset, so come ready to showcase your 'can do' attitude. Share examples from your past where you tackled challenges or learned new software quickly. This will highlight your adaptability and eagerness to grow within the role.
✨Prepare for Team Dynamics
As you'll be working closely with other Document Specialists, think about how you can contribute to a collaborative environment. Be ready to discuss your teamwork experiences and how you handle communication with remote teams. This will show that you’re not only a skilled individual but also a great team player.
