At a Glance
- Tasks: Support various teams with printing, post management, archiving, and reception services.
- Company: Join Squire Patton Boggs, a leading global law firm with a collaborative culture.
- Benefits: Flexible working options, professional development, and a supportive work environment.
- Other info: Great opportunity for growth in a diverse and inclusive workplace.
- Why this job: Kickstart your career in a dynamic professional services setting with real impact.
- Qualifications: Previous experience in office roles and strong teamwork skills are preferred.
The predicted salary is between 30000 - 40000 £ per year.
Are you looking for a new challenge? Keen to develop your career in an ambitious professional services business? We're looking for a Business Operations Assistant to join our supportive and collaborative Business Operations team in our London office on a 6-month fixed-term contract.
Our Firm
Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London.
The firm is committed to promoting a collaborative and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and workplace culture and development programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.
Our Team
Our London Business Operations team currently consists of 2 Business Operations Assistants and a Team Leader, 3 Receptionists and a Senior Receptionist. This forms part of the wider Business Operations team reporting into the Facilities Manager.
Our Opportunity
As a Business Operations Assistant, you will provide active cross-team support for the following services:
- Reprographics
- Printing, scanning and photocopying
- Binding documents & maintenance of all MFD and desktop printers
- Ensuring any work sent out for external completion is received back on time and completed to a high standard.
- Post Room
- Action incoming job requests through a centralised computer system
- Manage incoming and outgoing post and couriers, checking unreferenced mail
- Logging charges and carry out floor checks, replenishing stationary
- Archiving
- Manage the retrieval of all incoming and outbound files and deeds
- Maintain and audit records on the system, and perform physical deeds audits
- Ensure office adherence to records procedures advising on records searches
- Reception Services
- Greet visitors in a professional and courteous manner, confirming arrivals
- Book meeting rooms, including all catering and equipment requirements
- Check and clear meeting rooms and maintain a tidy reception area
- Assist clients with taxi booking, print and general requests
- Ensure all services are provided in accordance with the agreed service levels
- Facilities
- Deal with incoming job requests within agreed timescales
- Setting up meeting rooms and completing office moves as required
- Complete monthly hazard defects and fire safety inspections
- Assist with light reactive and planned maintenance tasks
You will be required to use various electronic booking systems for internal job requests, meeting rooms and couriers. From time to time there may be changes in service requirements or ad hoc and annual project work that the post holder would assist on. Remote assistance to other offices will be provided as and when required ensuring a seamless service for clients.
You
Ideally, you will have previous experience of working in a mail, reprographics and/or facilities role. Experience in a professional office environment is preferred. You will need to be a team player who enjoys collaborating with and supporting other members of the team. You must be able to communicate effectively at all levels and have the ability to listen and interpret instructions.
Taking pride in your work and understanding the need for quality and attention to detail as well as positive attitude and professional manner are important. A client focused “can-do” approach to tasks, with an ability to use your own initiative to ensure delivery is key. You will need to be flexible and willing to work overtime if required and be a reliable team member and an excellent timekeeper. You will need good IT skills, with a working knowledge of Microsoft packages (especially Outlook) and be comfortable learning new systems as required.
What You Need To Know
If you are interested in finding out more about this role, please visit our careers site at. We are unable to process applications sent directly by email. Please complete an online application.
Equal Opportunity Employer
We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptations to our recruitment process to ensure it is inclusive for anyone who wishes to apply.
Business Operations Assistant (6-month FTC) - London employer: Squire Patton Boggs
Squire Patton Boggs is an exceptional employer, offering a supportive and collaborative work environment in the heart of London. With a strong commitment to employee wellbeing and development, the firm provides flexible working options and a range of programmes designed to help individuals achieve their personal and professional goals. Joining our Business Operations team means being part of a dynamic organisation that values teamwork and offers opportunities for growth within a globally influential law firm.
StudySmarter Expert Advice🤫
We think this is how you could land Business Operations Assistant (6-month FTC) - London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Business Operations Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their collaborative environment. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Focus on showcasing your teamwork skills and your 'can-do' attitude, which are key for this role. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our supportive team at Squire Patton Boggs.
We think you need these skills to ace Business Operations Assistant (6-month FTC) - London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that are relevant to the Business Operations Assistant role. Highlight any previous experience in mail, reprographics, or facilities roles, as well as your ability to work in a professional office environment.
Craft a Compelling Cover Letter:Use your cover letter to showcase your enthusiasm for the role and the firm. Mention how your 'can-do' attitude and attention to detail make you a great fit for the team. Don’t forget to express your interest in contributing to a collaborative working environment!
Showcase Your IT Skills:Since good IT skills are essential for this position, be sure to mention your proficiency with Microsoft packages, especially Outlook. If you've used any electronic booking systems before, definitely include that too!
Apply Through Our Website:Remember, we can only process applications submitted through our careers site. So, make sure to complete your application online to ensure it gets into our hands. We can't wait to see what you bring to the table!
How to prepare for a job interview at Squire Patton Boggs
✨Know the Company Inside Out
Before your interview, take some time to research Squire Patton Boggs. Understand their values, the services they offer, and their client base. This will not only help you answer questions more effectively but also show your genuine interest in the firm.
✨Showcase Your Team Spirit
As a Business Operations Assistant, teamwork is crucial. Be prepared to share examples of how you've successfully collaborated with others in previous roles. Highlight your ability to support team members and contribute positively to a collaborative environment.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is key. During the interview, mention specific instances where your meticulousness made a difference, whether in managing documents or ensuring quality in your work. This will reinforce your fit for the position.
✨Prepare for Practical Scenarios
Expect situational questions that assess your problem-solving skills and adaptability. Think about how you would handle common tasks like managing incoming requests or setting up meeting rooms. Practising these scenarios can help you respond confidently during the interview.
