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- Tasks: Keep the office running smoothly with diverse responsibilities and support various teams.
- Company: Join a dynamic organisation that values collaboration and innovation.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be the backbone of the office and make a real difference in daily operations.
- Qualifications: 3 years of experience, strong Microsoft Office skills, and a friendly attitude.
- Other info: Exciting events and projects await in a vibrant London office environment.
The predicted salary is between 28800 - 43200 £ per year.
Working closely with the HR, IT Service Desk and senior management teams, office administrators are responsible for keeping offices running smoothly. This role involves a wide range of duties, including:
- Arranging daily food deliveries with caterers and suppliers and ensuring SLAs are met.
- Greeting visitors and coordinating in person or VC meetings.
- Producing high quality emails and messages to individuals at all levels of the organisation.
- Liaising with multiple external suppliers and building management to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
- Maintaining the office stationery, business cards and company branded equipment.
- Ensuring meeting rooms are tidy, well stocked and ready to use.
- Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
- Using Workday daily to submit office expenses.
- Working with our Technical Service Desk team to coordinate desk moves and troubleshoot hardware issues for users.
- Office space planning for new joiners and overseas visitors.
- Supporting HR with onboarding/offboarding processes.
- Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information.
- Ensuring health and safety standards are up to date, proactively arranging fire safety/first aid training for employees as needed.
- Planning office events at various new and interesting venues across London.
- Contract negotiation with external vendors, including liaising internally with Legal and Finance departments.
- Proactively supporting the London Office Manager and Global Head of Office Management with projects, and new team workflows.
Required Qualifications:
- This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities.
- Bachelor’s degree level education or equivalent.
- 3 years’ experience in a similar role.
- Strong proficiency in Microsoft Office, specifically Outlook and Excel.
- High level of confidence using software and internal platforms and ability to pick up new systems very quickly.
- Experience using an issue tracking system or ticketing software.
- Experience with Workday for expensing is a bonus.
- Previous roles in finance industry are a bonus.
- Use of floorplan management software in previous roles is a bonus.
- Able to work occasional weekends or events, as needed.
Office Administrator in London employer: Squarepoint Capital
Contact Detail:
Squarepoint Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about scenarios where you've juggled multiple tasks or dealt with tricky suppliers. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your skills! If you’ve got experience with Microsoft Office, Workday, or any other relevant software, be ready to discuss how you’ve used these tools effectively in past roles. It’s all about demonstrating your value!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your experience with office management, communication, and any relevant software you've used, like Workday or Microsoft Office.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed multiple tasks or supported teams in previous roles.
Show Off Your Communication Skills: Since this role involves liaising with various teams and external suppliers, make sure your written application showcases your ability to communicate clearly and professionally. Use concise language and check for any typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Squarepoint Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, like managing suppliers and coordinating meetings. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Multitasking Skills
Since this role involves juggling multiple tasks, be prepared to discuss your experience with multitasking. Think of specific examples where you've successfully managed several requests at once, and how you maintained a friendly approach while doing so. This will demonstrate your ability to thrive in a busy environment.
✨Brush Up on Your Tech Skills
Given the emphasis on software proficiency, especially with Microsoft Office and Workday, make sure you're comfortable discussing your experience with these tools. If you’ve used any issue tracking systems or floorplan management software, be ready to share how you utilised them effectively in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or upcoming projects. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with your interviewers!
