Complaint Handler (Square 4) in Leeds

Square 4 Partners is an award-winning professional services firm supporting regulated financial services businesses. We were founded with a clear vision; to support people and businesses to grow and thrive. Founded in 2021 we’ve experienced incredible growth, built through a relentless pursuit of top talent and a commitment to exceeding our client’s expectations through delivery excellence. Our core services are designed to support across a diverse and ever-changing operational and regulatory landscape, covering:

• Advisory Services
• Interim Resource
• Managed Services
• Technology Solutions

At Square 4 Partners, we embody a spirit of innovation, dedication, and excellence in everything we do. We take pride in serving a diverse range of clients, spanning from various segments within the financial services industry such as Retail Banks, Consumer Credit, Life and Pensions, Wealth and Asset Managers, Private Equity, to Utilities and Telecommunications firms. We are committed to making a difference for our people, our clients, and our communities and so with a name like Square 4, it was an easy decision to give 4% of our earnings back to charities yearly.

As a Complaint Handler, you will be working within our Managed Services team, providing excellent delivery and customer experience for one of our leading Motor Finance clients. Based in our Leeds delivery centre, you will be responsible for customers raising complaints via various channels (email, online, social media, telephony hand-offs). The role involves investigating, managing, and resolving complaints to secure positive customer outcomes, minimising financial loss and protecting brand reputation. You will take ownership and have responsibility for monitoring complaint progress, identifying trends, and escalating issues as needed, while ensuring compliance with regulatory timeframes and company policies.

Key aspects associated with the role include:

• Resolve customer complaints to achieve good outcomes while protecting both Square 4 and our Client’s interests and brand reputation.
• Ensure all complaint handling meets regulatory deadlines, including acknowledgment and holding letters.
• Maintain professional relationships with customers and all relevant third parties; escalating issues to your Manager when necessary.
• Manage workload efficiently, prioritising cases and advising Managers on escalations or delays.
• Ensure thorough, clear, and compliant communication with customers, including discussing outcomes by telephone and writing comprehensive final responses.
• Ensure all systems are updated and in line with the agreed processes.
• Completing a full investigation and root cause analysis into your allocated complaints.
• Support continuous improvement by reviewing complaint procedures and identifying process enhancements.
• Handle difficult and vulnerable customer interactions empathetically and in line with FCA requirements.

You have, and can demonstrate, the following skills and attributes:

• Knowledge of FCA Complaint Handling Rules (DISP) and relevant consumer protection laws.
• Experience in customer service, preferably within Regulated Financial or Motor Finance Services.
• Understanding of complaints environments and regulatory compliance.
• Excellent communication and interpersonal skills.
• Ability to work independently, prioritise tasks, and manage time effectively.
• Proficiency in Microsoft Office.
• Analytical skills and ability to work at both detailed and strategic levels.
• Alignment with our core values: innovation, passion, engagement and a commitment to delivering excellence.
• An outstanding work ethic combined with a desire for continuous learning and personal development, staying updated on best practices, emerging market trends, and regulatory changes.
• Creative problem-solving abilities, maintaining an innovative and solution-orientated approach.

We provide the following benefits to our permanent employees:

• The opportunity to work in a fast-growing company with a well-defined mission and values that are actively practised each day.
• Option to work on a hybrid basis (3 days a week) from our new Leeds City Centre office once you are fully trained.
• Onsite refreshments provided.
• 28 days holiday allowance (inclusive of Bank Holidays).
• Opportunities to take part in volunteer days.
• Investment in personal development and support for career aspirations.
• Pension scheme.
• Access to an employee benefits platform offering discounts, wellbeing resources, and everyday savings.

If you are interested in this opportunity, click the apply link online and send an updated copy of your CV today to recruitment@square4.com.