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For Companies At a Glance
- Tasks: Support the Sales and Operations team with admin tasks like paperwork and data entry.
- Company: Join Leggwork, a people-first recruitment company with 30 years in construction and civil engineering.
- Benefits: Flexible part-time or full-time options with a negotiable salary.
- Why this job: Gain valuable experience in a supportive environment while contributing to local communities.
- Qualifications: 2 years of experience in a similar role and reliable commuting plan required.
- Other info: Start ASAP in a modern office located in central Bristol.
The predicted salary is between 24000 - 36000 £ per year.
ABOUT SQUARCLE/THE TEAM
Squarcle is a growing strategy, operations and digital consultancy dedicated to driving the performance of our clients. We are people orientated and pride ourselves on our people first culture. Unlike many consultancies Squarcle is as equally dedicated to delivery as it is to design.
The Business Support department comprises of several functional leads that enable Squarcle to operate efficiently, safely and in accordance with all relevant legislative, regulatory and internal requirements. An essential and busy department within Squarcle that manages all the support functions from Compliance, Human Resources, Accounting and Finance and Executive support.
Squarcle is committed to equality and diversity and our aim is to build a diverse, dedicated, and high-performing team of subject matter experts to support our clients in achieving supply chain and operational excellence.
JOB OVERVIEW/INTRODUCTION
Reporting to the Business Support Director, the Business Support Administrator is responsible for ensuring that the office runs safely, efficiently and economically. Working with the management team the Business Support Administrator will manage the office infrastructure and work areas, contracts and budget, deal with staff office related issues, maintain policies and procedures and ensure regulatory compliance, in addition the Business support administrator will be responsible for the provision of administrative support to two directors. The role will be filled by two part-time staff conducting a workshare.
PRIMARY ROLES AND RESPONSIBILITIES
Primary Duties of the Business Support Administrator are:
- Oversee and support all office administrative duties which includes maintaining the cleanliness of the office.
- Maintain office equipment and supplies and place orders when required.
- Manage office security, key press and access procedures.
- Perform first aid, fire marshal and emergency response team duties.
- Perform reception duties, host and induct clients and book client food and drink.
- Develop and manage office policies, procedures and risk assessments ensuring they are implemented appropriately.
- Manage the office budget, invoices and contracts.
- Deal with office related complaints, queries and correspondence.
- Manage the desk and meeting room booking applications.
- Act as the point of contact for office related suppliers, maintenance teams and contacts.
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
- Manage diaries, schedule and minute meetings.
- Book and manage travel itineraries, maintain expense records and file receipts.
SECONDARY ROLES AND RESPONSIBILITIES
Secondary Duties of the Business Support Administrator are:
- Carry out other duties as specified by the Business Support Administrator.
- Provide cover when the alternative workshare individual is on leave.
KNOWLEDGE, SKILLS AND EXPERIENCE (ESSENTIAL)
- 1+ years\’ experience in Office and/or Facilities Management
- Strong organisational, time management and prioritisation skills
KNOWLEDGE, SKILLS AND EXPERIENCE (DESIRABLE)
- First aid at work trained
- Experience supporting Directors and Senior Stakeholders
- A worthy team player dedicated to contributing toward the outcome desired by the team.
- High degree of emotional intelligence to effectively deal with increasingly diverse clients and teams.
This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you’ve been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 6 months. If you hold dual citizenship or nationality from another country, please make us aware of this during the application phase. We’re unable to offer visa sponsorship.
Privacy Policy – Squarcle Consulting Ltd
Business Support Administrator employer: Squarcle
Contact Detail:
Squarcle Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Familiarize yourself with the construction and civil engineering industry. Understanding the basics of this field will help you communicate effectively with the Sales and Operations team, making you a more attractive candidate.
✨Tip Number 2
Highlight your organizational skills during the interview. Since the role involves a lot of paperwork and data entry, demonstrating your ability to manage tasks efficiently will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous administrative experiences. Even if they are not directly related to construction, showcasing how your skills can transfer to this role will be beneficial.
✨Tip Number 4
Be ready to explain your commuting plan to the office. Since reliability is key for this position, showing that you have a solid plan in place will demonstrate your commitment to the role.
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Business Support Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative roles or similar positions. Even if you don't have direct experience, showcase transferable skills that relate to the tasks mentioned in the job description.
Prepare Your References: Since the job requires two recent work references, reach out to former employers or colleagues who can vouch for your skills and work ethic. Make sure they are prepared to provide a positive reference when contacted.
Craft a Strong Cover Letter: Write a personalized cover letter that explains why you are interested in the Business Support Administrator role at Leggwork. Mention specific aspects of the company that appeal to you and how your background aligns with their values.
How to prepare for a job interview at Squarcle
✨Show Your Organizational Skills
As a Business Support Administrator, you'll be handling various administrative tasks. Be prepared to discuss your organizational strategies and how you prioritize tasks to ensure efficiency.
✨Demonstrate Communication Abilities
Since the role involves correspondence with sub-contractors and team members, highlight your communication skills. Share examples of how you've effectively communicated in previous roles.
✨Familiarize Yourself with the Company
Research LEGGWORK and understand their values and mission. Being able to articulate why you want to work there and how you align with their philosophy will impress the interviewers.
✨Prepare for Practical Questions
Expect questions related to data entry, filing invoices, and formatting CVs. Brush up on these tasks and be ready to explain your experience or approach to handling them.
