Business Development Administrator

About Squarcle

At Squarcle, our people are at the heart of what we do. We’re a digitally native supply chain consultancy, helping clients transform how they plan, buy, and operate. Squarcle is a fast-growing, award-winning SME delivering services across enterprise digitisation and change, procurement and supply chain, and digital capabilities.

The Enabling capability is critical to Squarcle’s continued success, providing the operational backbone that allows the business to perform effectively, compliantly, and sustainably. Led by a team of functional specialists, the capability ensures Squarcle operates efficiently, safely, and in accordance with all relevant legislative, regulatory, and internal governance requirements.

This essential and high-performing team delivers the full suite of business-wide support services, including Sales, Business Development, Compliance, Human Resources, Finance and Accounting, and Executive Support. By embedding strong processes, governance, and service excellence across the organisation, the Enabling Capability empowers Squarcle’s delivery teams to focus on what they do best; achieving outstanding outcomes for clients.

Job Overview / Introduction

This is a part-time role (Wednesday – Friday) that sits within the Sales & Business Development Department and reports to the Business Development and Marketing Manager. The role has a direct impact on the quality of Squarcle’s tender submissions and outcomes. As a Business Development Administrator, you will be part of a dynamic Bid Team and play an important role in supporting the delivery of high-quality tender and bid processes.

This role offers the opportunity to gain a strong understanding of Squarcle and its range of services and capabilities. You will be exposed to a wide variety of industries, clients, and business opportunities, and will work closely with Market Leads, Account Directors, and Capability Leads, collaborating with colleagues at all levels across the organisation.

Primary Role And Responsibilities

• Providing administrative support to the business development team.
• Coordinating meetings and appointments for business development managers or executives.
• Perform various general administrative duties (such as file creation and maintenance of ongoing administrative projects).
• Taking ownership of the CRM system, including updating, ensuring actions are followed up, and reporting for BD, management and board meetings.
• Assist in the development and execution of compelling proposals and presentations that effectively communicate our value proposition.
• Coordinate cross-functional teams to ensure timely and efficient delivery of pursuit-related activities.
• Maintain and update a comprehensive database of pursuits, leads, and client interactions.
• Track pursuit outcomes and provide analytics and insights to improve future performance.
• Contribute to the development and refinement of BD processes and best practices within the department.
• Participate in team meetings, brainstorming sessions, and strategy workshops to foster innovation and continuous improvement.

Secondary Roles and Responsibilities

• Event planning and attendance.
• Assisting in the creation of marketing materials.
• Carry out other duties as specified by the Business Development and Marketing Manager.

Essential Knowledge, Skills & Experience

• Bachelor’s degree in business, marketing, communications, or a related field is preferred.
• Minimum 1-2 years experience in business development, sales and pursuit management or a related role within a professional services firm is preferred.
• Familiarity with the pursuits process and an understanding of industry best practices is advantageous.
• Excellent written and verbal communication skills, with the ability to craft engaging and persuasive proposals.
• Proven ability to work collaboratively in a team-oriented environment, managing multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Strong organisational skills, with attention to detail and the ability to maintain accurate records.
• Ability to adapt to a fast-paced and dynamic work environment, demonstrating resilience and resourcefulness.
• A proactive approach to problem-solving, with the ability to think creatively and strategically.
• Demonstrated interest in business development and a passion for contributing to a purpose-led organisation.

Desirable

• Familiarity with graphic design principles and ability to create visually compelling presentations.
• Experience supporting Directors and Senior Stakeholders.
• A worthy team player dedicated to contributing toward the outcome desired by the team.
• High degree of emotional intelligence to effectively deal with increasingly diverse clients and teams.

SC Clearance

This role requires you to have lived in the UK for the last 5 years and obtain a Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you’ve been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 6 months. If you hold dual citizenship or nationality from another country, please make us aware of this during the application phase. We’re unable to offer visa sponsorship.

Benefits / Additional Information

Generous leave package

• 26 days of annual leave (including your birthday!) plus UK bank holidays — increasing to 27 days after three years, and 28 after seven years.
• You’ll also get five extra days for your five and 10-year anniversaries.
• Additional leave for members of the Reserve Forces and CFAV.

Private medical insurance

• Provided once you’ve completed your probation.

Recognition and rewards

• £1,000 referral bonus for successful hires.
• Performance-related awards.
• Milestones and life event hampers to celebrate life’s big moments.

Development & learning

• Annual training week abroad.
• Funding for qualifications that benefit both you and the business.

Travel & wellbeing

• Cycle to work scheme.
• Discounted travel through funded railcards.

Pension

• Our pension provider is NOW Pensions, pension contributions are 3% employer and 5% employee.