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For Companies At a Glance
- Tasks: Support operations, governance, and creative projects at a vibrant arts charity.
- Company: Join SPUD, a dynamic charity blending creativity with community in the New Forest.
- Benefits: Enjoy a flexible work environment and engage in innovative art and design projects.
- Why this job: Make a meaningful impact while working closely with creative leaders and a passionate team.
- Qualifications: Experience in administration or charity governance; strong communication and organisational skills required.
- Other info: Ideal for those interested in arts, architecture, and community engagement.
The predicted salary is between 28800 - 43200 £ per year.
SPUD is a dynamic arts, architecture and design charity based in the New Forest, working at the intersection of creativity, community and the built environment. Through imaginative public programmes, educational projects and artist residencies, SPUD empowers people to engage with place and space in new and meaningful ways.
Role Overview
We are seeking a proactive and detail-oriented Operations Assistant to play a central role in supporting the smooth running of SPUD's operations. This position combines administrative and governance responsibilities with the opportunity to contribute to our creative programmes. The successful candidate will work closely with the leadership team and Board of Trustees, ensuring the charity is well-organised, compliant, and able to deliver its mission effectively.
Key Responsibilities
- Governance & Board Support
- Coordinate meetings of the Board of Trustees, including scheduling, agenda preparation, and minute-taking
- Maintain and update governance records and ensure compliance with Charity Commission requirements
- Support the implementation of policies and procedures across the organisation
- Finance & Administration
- Assist with day-to-day financial administration
- Administration of all office systems, digital files, calendar and records
- Maintain policies, personnel and other records, and keep policy register up to date
- Overall delivery of the office function and related tasks
- Project Support
- Provide logistical and administrative support for creative projects, events and workshops
- Support documentation processes for funded projects
- Communications & Coordination
- Logistical support for newsletters, reports and social media and contributing to design and content as needed
- Help to deliver the activity detailed in the marketing and communications strategy
- Help ensure the organisation's operations align with its creative values and community ethos
- Coordinate the development of networks and maintain network databases
Person Specification
Essential:
- Proven experience in administration, operations, or charity governance
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Confidence using office software and digital tools
- A collaborative working style and attention to detail
- An interest in arts, architecture, design, or community engagement
Desirable:
- Understanding of charity finance and reporting requirements
- Experience working with or supporting a Board of Trustees
- Familiarity with arts or cultural organisations
- Based in or near the New Forest or able to travel occasionally
What We Offer
- A varied and meaningful role in a respected creative charity
- Opportunities to be involved in innovative projects across art, architecture and design
- A supportive, flexible working environment
- The chance to contribute to a charity with a strong social and creative impact
Operations Assistant employer: spud.org.uk
Contact Detail:
spud.org.uk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with SPUD's mission and values. Understanding their focus on creativity, community, and the built environment will help you align your conversations and demonstrate your genuine interest in their work during interviews.
✨Tip Number 2
Network with professionals in the arts and charity sectors. Attend local events or workshops related to arts, architecture, and design to meet people who might have insights or connections that could help you get noticed by SPUD.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in governance. Be ready to share specific examples of how you've successfully managed administrative tasks or supported a board, as this is crucial for the Operations Assistant role.
✨Tip Number 4
Showcase your passion for community engagement. Think of ways you can contribute to SPUD's creative programmes and be prepared to discuss any relevant projects or experiences that highlight your commitment to making a social impact.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and person specification. Tailor your application to highlight how your skills and experiences align with the requirements of the Operations Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for arts, architecture, and community engagement. Use specific examples from your past experiences to demonstrate your organisational skills and attention to detail, which are essential for this role.
Highlight Relevant Experience: In your CV, emphasise any previous experience in administration, operations, or charity governance. Include details about your proficiency with office software and digital tools, as well as any experience supporting a Board of Trustees if applicable.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Operations Assistant role.
How to prepare for a job interview at spud.org.uk
✨Research SPUD's Mission
Before the interview, take some time to understand SPUD's mission and values. Familiarise yourself with their projects and how they engage with the community. This will help you demonstrate your genuine interest in the role and align your answers with their goals.
✨Prepare for Governance Questions
Given the focus on governance and Board support, be ready to discuss your experience with administrative tasks and compliance. Think of specific examples where you've coordinated meetings or maintained records, as this will show your capability in handling these responsibilities.
✨Showcase Your Communication Skills
As the role requires strong written and verbal communication skills, prepare to discuss how you've effectively communicated in previous roles. You might want to bring examples of reports, newsletters, or any content you've contributed to, highlighting your ability to convey information clearly.
✨Express Your Passion for the Arts
SPUD is an arts charity, so it's important to convey your enthusiasm for arts, architecture, and community engagement. Share any relevant experiences or projects that reflect your passion, and explain how you can contribute to their creative programmes.