Legal Document Specialist

A brilliant opportunity to work at a magic circle law firm is now available! As a Legal Document Specialist, you will be responsible for contributing towards a first-class service for our legal client and their customers. You will ensure that the job requirements are correctly and concisely followed, liaising with the client and your team leader if in doubt. This role is a remote position but will work within a team and help to promote the positive image of SPS and the services provided. This is a 12 month Fixed Term Contract, with the possibility of extension.

Duties and Responsibilities

• Carry out requests within the departmental remit – amends, conversions, working with PDFs, digital dictation, repairing documents, organisation charts, presentations as examples.
• Using a cloud-based file management system to check jobs in and out.
• Quality Controlling of work before return to the client.
• Using a web-based workflow tracking system to manage requests.
• Support the team with ad-hoc client requests when needed.
• Responsible for reporting any apparent deficiencies in systems of work or equipment.
• Adhere to all company policies and procedures for both SPS and the client.
• Report any issues or training needs to your Line manager.

Person Specification

• The ideal candidate will display knowledge and experience of the following:
• Previous experience in a Legal Document Production role.
• Previous corporate experience (if not legal sector) is desirable.
• Advanced MS Office skills and able to work across other software packages for example, Visio, Adobe Acrobat.
• It is desirable to have experience of using a web-based workflow system.
• Follow instructions precisely and interpret or check any that are unclear.
• Eye for detail and accuracy in the work produced.
• Ability to work to tight deadlines.
• Must be able to communicate job specifications and be confident in dealing with multiple users.
• Must be a team player but also have the ability and confidence to work alone when required.
• Exceptional communication is essential in both written and verbal form. Communications must be prompt, concise and clear.
• Managing client expectations as best practice, keeping clients always informed on all relevant matters.

Key notes:

• Internal job title is Document Production Technician.
• During the interview stage there will be a Technical Document Test.
• Closing date: 4th April 2025.

N.B. All roles will be expected to undertake manual handling duties within their physical capabilities. It is therefore, essential that if you have a disability which will limit your ability to undertake this type of work, you alert us at interview to this.

SPS UK&I ensures equal employment opportunity to all employees and applicants without regard to race, colour, religion, gender, sexual orientation, national origin, ethnic background, age, marital status, physical or mental disabilities, or any other characteristic protected by law. Our policy extends all phases of the employment process, including recruitment, selection, transfer, training, restructuring, promotion and compensation.