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- Tasks: Support the Chief Product and Marketing Officer with admin tasks, scheduling, and project management.
- Company: Join Macmillan Education, a leader in providing engaging content for lifelong learning.
- Benefits: Enjoy a hybrid working model and the chance to work with senior leaders.
- Why this job: Be part of a dynamic team that impacts education globally while developing your skills.
- Qualifications: Previous PA/EA experience and strong organizational skills are essential.
- Other info: Application deadline is March 10th; perfect for those looking to grow in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Executive Assistant
Organisation: Macmillan Education
Location: London (hybrid working model)
Application Deadline: 10th March
About Springer Nature Group
Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities. Today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup.
About the Brand
Macmillan Education provides world-class content in the most relevant, engaging and flexible formats to support students, teachers and institutions in lifelong learning. To learn more, please visit macmillaneducation.com and follow @MacmillanEducation / @MacmillanELT.
Purpose of the Role
The role of Executive Assistant will be responsible for day-to-day admin support for our Chief Product and Marketing Officer (CPMO), her senior leadership team and CPMO department. This includes management of schedules and inboxes, facilitating, organising and minute taking meetings, coordinating travel arrangements, processing invoices and expenses and management of key projects. This person will be highly organised, with excellent attention to detail and time management skills, and proven experience working with senior leaders in demanding environments. The Executive Assistant will report into the CPMO.
Responsibilities & Key Relationships
Responsibilities:
- Provide high quality support to the CPMO and her board of directors with administrative tasks including preparing agendas, facilitating and minuting meetings, processing expenses and invoices, organising travel and providing project management support.
- Day to day management of the CPMO’s diary including arranging meetings and prioritising invites with multiple senior stakeholders, across multiple time zones.
- Act as a first point of call for the CPMO, maintaining high levels of visibility and professionalism and communicating on their behalf.
- Create supporting documentation for board-level meetings, creating agendas, minuting meetings and following up on outstanding actions and project plans.
- Support the management on the admin team inbox and calendar.
- Conduct project work for and with the department as necessary.
Key Relationships:
- Chief Product and Marketing Officer
- CPMO Directors
- Project Manager and Support Executive
- Other Personal Assistants/Administrators throughout the Springer Nature Group
Experience, Skills & Qualifications
Experience:
- Previous PA/EA experience at an executive level.
- Experience managing complex diaries across multiple time zones.
- Experience juggling multiple high-priority tasks, always maintaining the highest level of accuracy.
- Experience arranging agendas, creating and providing supporting documentation, creating accurate and clear minutes and actions, and following up on outstanding actions, reporting back to the CPMO with relevant updates.
- Experience supporting senior leadership team with administrative tasks, including diary management, scheduling meetings, booking travel and processing expenses.
- Previous experience of working with senior management and taking responsibility and overseeing projects.
- Experience working in a busy, deadline-driven environment.
- Experience supporting an office or department.
Skills/Knowledge:
- Proactive with a flexible attitude and the strong ability to use own initiative to complete tasks.
- Excellent attention to detail.
- Highly organised and able to problem solve.
- Strong ability to prioritise and multitask efficiently.
- Highly proficient in MS Office, specifically Outlook, PowerPoint and Excel.
- Team player approach and a willingness to assist colleagues.
- Excellent written and verbal communication skills.
- Handling sensitive documents with confidence, security and confidentiality.
Qualifications:
Proven work experience as a Personal or Executive Assistant. Qualified to GCSE standard, or equivalent.
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Executive Assistant employer: Springer Nature
Contact Detail:
Springer Nature Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the key responsibilities of the Executive Assistant role. Understanding the specific tasks like diary management, meeting facilitation, and project support will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Research Macmillan Education and Springer Nature Group to understand their values and mission. This knowledge will allow you to align your answers with their goals and show that you're genuinely interested in contributing to their success.
✨Tip Number 3
Prepare examples from your past experiences where you've successfully managed complex schedules or supported senior leaders. Being able to share specific instances will highlight your capability to handle the demands of this role.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role requires excellent communication, being articulate and clear in your responses will make a strong impression during the interview process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position. Understand the key responsibilities and required skills, as this will help you tailor your application to highlight relevant experiences.
Tailor Your CV: Customize your CV to reflect your previous PA/EA experience, particularly in managing complex diaries and supporting senior leadership. Use specific examples that demonstrate your attention to detail and organizational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to multitask efficiently. Mention your experience with diary management and project support, and explain why you are a great fit for the CPMO's team.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Springer Nature
✨Showcase Your Organizational Skills
As an Executive Assistant, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed complex schedules or handled multiple high-priority tasks. This will demonstrate your ability to thrive in a demanding environment.
✨Highlight Your Communication Abilities
Excellent written and verbal communication skills are essential for this role. Be ready to discuss how you've effectively communicated on behalf of senior leaders in the past, and provide examples of how you maintained professionalism in various situations.
✨Demonstrate Proactivity and Problem-Solving
The job requires a proactive approach and the ability to solve problems efficiently. Share instances where you took the initiative to improve processes or resolve issues before they escalated, showcasing your ability to think on your feet.
✨Familiarize Yourself with the Company
Research Macmillan Education and Springer Nature Group thoroughly. Understand their mission, values, and recent developments. This knowledge will not only help you answer questions more effectively but also show your genuine interest in the organization.
