At a Glance
- Tasks: Support facilities administration and ensure smooth operations across the organisation.
- Company: Join a dynamic Estates & Facilities team at our Head Office.
- Benefits: Gain valuable experience in a varied role with opportunities for growth.
- Other info: No two days are the same; embrace variety and challenge!
- Why this job: Be part of a team that values organisation and communication in a fast-paced environment.
- Qualifications: Strong attention to detail, excellent communication skills, and IT proficiency required.
The predicted salary is between 25875 - 31625 £ per year.
We are looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office. You will play a key role in supporting the smooth running of facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.
- Coordinating and maintaining company fleet information, including servicing, MOTs, paying car tax and related records.
- Liaising with external contractors and internal maintenance teams.
- Supporting the review and tracking of compliance checks and planned maintenance schedules.
- Providing general administrative support to the Estates & Facilities team.
- Monitoring emails and ensuring messages are passed on promptly and accurately.
- Drafting letters and documents using company templates where possible.
- Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors.
- Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times.
This is a varied role where no two days are the same, requiring strong attention to detail and excellent communication skills.
- Experience working in an administrative role.
- Strong attention to detail and accuracy.
- Excellent organisational and planning skills.
- Good communication and interpersonal skills.
- Confident IT skills (Microsoft Word, Excel, Outlook).
- Strong written communication skills.
- Problem-solving ability and ability to prioritise workload.
Successful applicants would require two written references, a standard/enhanced DBS (Disclosure Barring Service) (depending on role) and evidence of a right to work in the UK check.
Assistant Facilities Administrator employer: Springcare Ltd
As an Ancillary Assistant with us, you'll be part of a supportive and dynamic team dedicated to providing high-quality service to our residents. We offer flexible working hours, a workplace pension scheme, and unique benefits like early pay through the Wage Stream App and discounts via the Blue Light Card. Our positive work culture encourages personal growth and development, ensuring that you feel valued and motivated in your role.
