# NBCUniversal is hiring a PA to MD & Marketing Director (FTC)## Get the latest jobs to your inbox!1. Home2. /3. Jobs at NBCUniversal4. /5. PA to MD & Marketing Director (FTC)London, Administrative Assistant - 30018377Posted 2 months ago101 viewsUnlock Premium - Save Jobs, Set Alerts & Get Early Access### Job Description**PA to Managing Director & Marketing Director, Universal Pictures International UK & EIRE****Location:** London, Central St Giles (Hybrid)**OVERVIEW**This role provides comprehensive administrative and executive support to the Managing Director and Marketing Director and acts as a central point of contact for the UK & Ireland team, helping facilitate communication, coordination and engagement across the business.The role supports the MD & Marketing Director by disseminating information, anticipating challenges, managing stakeholders, coordinating team activities and supporting ad hoc projects, whilst helping shape the culture of the UK & Ireland team.**KEY**### Responsibilities* Gatekeeper to MD & Marketing Director’s office, fielding enquires and requests, disseminating information and updating on projects* Diary management and scheduling across time zones* Domestic and international travel organisation* Coordinating in-person and virtual meetings and presentations* Processing expenses, POs and invoices* Liaising with internal and external stakeholders of all levels including VIPs and filmmakers* File management and maintaining contacts and distribution lists* Ensuring smooth running of MD & Marketing Director’s offices including booking couriers, facilitating IT support, meeting and office bookings etc.* Managing contacts and email distribution lists* Acting as central point of contact for the UK & Eire team, helping connect teams, disseminate information and support effective communication across the business* Building relationships across PA network and providing holiday cover for administrative tasks including arranging meetings and raising POs across the Marketing team* Coordinating internal screenings and collating feedback* Coordinating and managing onboarding activities, team offsites, training, recognition initiatives and social events that support engagement and culture across the team.* Working alongside HR partners to support employee engagement initiatives and coordinating internal communications across the UK & Ireland team.* Support on / coordinating other ad hoc events as required. Including but not limited to: premieres, guest lists, event ticketing, special screenings, BAFTA, set visits, events and experiential activations; supporting during the events as needed* Creating and maintaining bespoke presentations for the Marketing team* Arranging NDAs* Organising internal and external Marketing sessions and conferences* Supporting with Marketing brainstorms including organisation of rooms and catering, presentations and guest lists* Taking minutes, tracking actions and supporting follow-up for key internal meetings.* Occasionally required to work out of hours### Skills & TechnologiesDiary ManagementSchedulingTravel CoordinationStakeholder ManagementExpense ProcessingFile ManagementMeeting CoordinationPresentation CreationInternal CommunicationsEvent Coordination #J-18808-Ljbffr
