Purchasing Coordinator in London

About us
At Splend, we’re on a mission to fundamentally change the way people own and operate a vehicle. With a strategic focus on Rideshare, we provide our customers straightforward, no strings attached access to vehicle ownership. But we aren’t just about vehicle ownership; we are also fast-tracking the transition to green mobility, and we are leading the way globally in reducing the carbon footprint of the transportation sector by transitioning our fleet to electric vehicles.

About the role
As a Purchasing Coordinator, you’ll play a key role in supporting the smooth and efficient ordering, onboarding, and management of vehicles within our Splend fleet. This is a fast-paced, detail-driven position where you’ll work closely with suppliers, dealerships, and internal teams to ensure every order is accurate and delivered on time. You’ll maintain systems, track progress, resolve issues proactively, and keep our operations running seamlessly. With a genuine interest in the automotive or fleet sector, you’ll help drive the reliability and growth of our fleet operations.

Responsibilities

• Assist with vehicle orders through approved dealerships and suppliers, ensuring specifications and requirements are accurately logged.
• Maintain and update order trackers, delivery schedules, and vehicle databases while monitoring progress and escalating delays or issues when needed.
• Liaise with dealerships and suppliers to obtain order updates, delivery confirmations, VINs, registrations, and all required documentation.
• Ensure all vehicle paperwork such as order forms, invoices, and VIN details are received, checked, and filed correctly.
• Support registration, tax, insurance, and compliance processes.
• Keep fleet systems and CRMs up to date, produce basic reports on orders and lead times, and support invoice checking by raising any discrepancies for review.
• Work collaboratively with other departments to support the smooth onboarding of new vehicles into the fleet.

What you’ll bring

• Exceptional administrative and organisational skills gained through experience in administration, coordination, or customer service.
• Clear and confident communication with strong written and verbal skills, and a collaborative, team-focused approach.
• Comfortable using Excel and fleet management systems, with a strong willingness to learn new tools.
• Detail-driven, maintaining high accuracy when handling documentation, data, and day-to-day tasks.
• Proactive, reliable, and able to prioritise effectively to meet deadlines in a fast-paced environment.
• Genuine interest in vehicles, fleet, or the automotive sector. Ideally previous exposure to procurement, logistics, or supply chain environments and a readiness to develop further.

What we offer

• Performance-Based Bonus with rewards tied to your impact.
• 5 additional days of flexi leave to recharge.
• 5 fully paid sick days per year.
• Wellbeing Support with access to confidential counselling through our EAP.
• Access to our dedicated platform to support career growth.
• Health insurance and a monthly wellness allowance.

Splend is a dynamic growth company driven by a shared vision for success. Our benefits are thoughtfully designed to attract individuals who thrive in an environment where they can contribute to and celebrate in the process of building a global brand with true impact. At Splend, we value diversity and inclusion and consider it as key to our success. We are dedicated to fostering a workplace where everyone is respected and supported. We celebrate differences in race, gender, age, sexual orientation, religion, and ability, seeking diverse perspectives to drive us forward. When you apply, let us know if there are any reasonable adjustments we can make to accommodate you during the interview process.