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- Tasks: Join our Private Client team as a Legal Secretary, providing essential support in a dynamic environment.
- Company: Spire Solicitors LLP is a leading legal firm in Norwich, known for its friendly culture and diverse services.
- Benefits: Enjoy a healthcare cash plan, 25 days' leave, flexible working, and personal development opportunities.
- Why this job: This role offers a chance to grow in a supportive team while making a real impact on clients' lives.
- Qualifications: Previous legal secretarial experience and strong organisational, IT, and communication skills are essential.
- Other info: We value diversity and encourage all applicants to apply, regardless of background.
The predicted salary is between 28800 - 43200 £ per year.
The Opportunity:
We have an opportunity for a Legal Secretary to join our Private Client team, based in Norwich. This role offers an excellent chance to provide secretarial support in a fast-paced environment.
The Candidate:
We are seeking a candidate who:
- Has previous legal secretarial experience.
- Possesses excellent time management, organisational, IT, and communication skills.
- Can demonstrate accurate typing abilities, including dictations.
- Takes pride in exceptional attention to detail.
- Can communicate in a friendly, professional, and confidential manner.
The role suits those with a positive, flexible approach and the ability to remain calm under pressure.
The Role:
As a Legal Secretary, you will:
- Produce correspondence via BigHand digital dictation system and/or copy typing.
- Proofread all typed communications for accuracy and presentation; amend documents with tracked changes.
- Answer calls and respond to emails professionally and promptly.
- Handle new client enquiries and ensure instructions are allocated appropriately.
- Manage electronic and paper files, including conflict checking, in line with firm procedures.
- Arrange for timely posting of documents.
- Assist clients with collecting original documents such as Wills and Lasting Powers of Attorney.
- Manage diaries for fee earners.
- Photocopy and scan documents as needed.
- Greet clients and collect ID documents.
- Relay client or third-party feedback to relevant staff.
- Make notes of meetings or calls when appropriate.
- Ensure fee earners have necessary documentation for meetings.
- Maintain and update files, both paper and electronic.
#TeamSpire:
Spire Solicitors LLP is one of the largest legal firms in the region, with a strong presence in Norwich and throughout Norfolk. We offer a wide range of legal services and pride ourselves on a friendly, personable culture.
Benefits:
- Healthcare cash plan with Bupa
- Contributory pension scheme
- 25 days’ annual leave plus Bank Holidays
- 2 self-care days per year
- 3.5 days paid \”close down\” days at Christmas
- Personal Development Plan
- Wellbeing Champions
- Flexible working policy
- Staff events and active social committee
- Collaborative company culture
Equal Opportunities:
Spire Solicitors LLP is committed to equal opportunity employment, considering all applicants without regard to disability, gender identity, race, sex, sexual orientation, or any other protected characteristic.
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Legal Secretary - Private Client employer: Spire Solicitors LLP
Contact Detail:
Spire Solicitors LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Private Client
✨Tip Number 1
Familiarise yourself with the BigHand digital dictation system, as it's a key tool for this role. If you can demonstrate your proficiency with it during the interview, you'll stand out as a strong candidate.
✨Tip Number 2
Brush up on your proofreading skills and attention to detail. Practising with legal documents can help you feel more confident in ensuring accuracy and presentation, which is crucial for a Legal Secretary.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or deadlines in previous roles. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Prepare to discuss your communication style and how you handle client interactions. Being able to convey your friendly and professional approach will resonate well with the team culture at Spire Solicitors LLP.
We think you need these skills to ace Legal Secretary - Private Client
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous legal secretarial experience. Emphasise your organisational skills, attention to detail, and any relevant IT proficiency, particularly with digital dictation systems like BigHand.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the Private Client team. Mention specific examples of how you've managed time effectively and handled pressure in past roles.
Showcase Your Typing Skills: Since accurate typing is crucial for this role, consider including a brief section in your application that outlines your typing speed and accuracy. If possible, provide evidence of your dictation skills.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is key for a Legal Secretary position.
How to prepare for a job interview at Spire Solicitors LLP
✨Showcase Your Legal Secretarial Experience
Make sure to highlight your previous legal secretarial experience during the interview. Be prepared to discuss specific tasks you've handled, such as managing diaries, producing correspondence, and handling client enquiries, as these are crucial for the role.
✨Demonstrate Your Attention to Detail
Since attention to detail is key in this position, consider bringing examples of documents you've proofread or amended. Discuss how you ensure accuracy in your work, especially when using digital dictation systems like BigHand.
✨Exhibit Strong Communication Skills
Prepare to demonstrate your communication skills by engaging in a friendly and professional manner throughout the interview. You might be asked situational questions, so think about how you would handle client interactions or feedback relayed to staff.
✨Prepare for Time Management Questions
Given the fast-paced environment, be ready to discuss how you manage your time effectively. Share strategies you use to prioritise tasks, especially when under pressure, and provide examples of how you've successfully balanced multiple responsibilities.