Engineering Administrator FTC in Leeds

Spire Methley Park has a great opportunity for an Administration Assistant to work in their busy engineering department.

Job Purpose: To provide efficient and effective administrative support to the Engineering department.

Working Hours: 30 hours per week

• Monday 08.30 - 16.30
• Tuesday day off
• Wednesday 08.30 - 16.30
• Thursday 08.30 - 16.30
• Friday 08.30 - 16.30

Please only apply if you can commit to this.

Overall Responsibilities:

• Request, raise and reconcile all engineering purchase orders on SAP.
• Facilitate all administration processes supporting engineering services.
• Manage all non-bio-medical hospital assets from CMMS (Pirana) ensuring they are kept up to date with regular servicing & compliance documentation.
• Ensure effective planning of all weekly, quarterly and annual PPM’s and disseminate to hospital engineers and contractors.
• Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately.
• Manage all contractors in line with HS21/HS16 Control of Contractors Policy.
• Manage internal and external communications such as e-mails and telephone calls as required.
• Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP.
• Assist CSSD with yearly SGS audit.
• Prepare reports and documentation and assist with internal and external audits.
• Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links.
• Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer.
• Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers.
• Management of access door system, issue door swipe cards to new starters, consultants and issue replacement cards.
• Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements.
• Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies.
• Undertake any training or development as required to acquire skills and knowledge to undertake role competently.
• Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post.

Qualifications and Training and Experience:

• Good standard of secondary education with demonstrable literacy and numeracy skills.
• Previous experience of a similar role in an office and/or customer service environment.
• Competent with Excel and spreadsheet development and management.
• Working knowledge of Microsoft Word.

Benefits:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
• Private medical insurance
• Life assurance
• Free car park
• Free DBS
• Free uniform

Our Values:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.