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- Tasks: Provide top-notch admin and customer service support in a vibrant theatre environment.
- Company: Join Spire Healthcare, a leader in clinical excellence and inclusivity.
- Benefits: Weekly pay, competitive rates, free parking, and access to discounts.
- Other info: Opportunities for training and career progression in a supportive team.
- Why this job: Be the first point of contact and make a real difference in patient care.
- Qualifications: GCSE education and experience in a hospital setting preferred.
The predicted salary is between 30000 - 40000 £ per year.
To provide excellent administrative and customer service support within the Theatre Department, being the first point of contact for all queries via telephone, email, or face‑to‑face. All queries will be dealt with effectively by the most appropriate person, and the role will work with the Theatre Manager to provide administration support as required.
Job responsibilities
- Knowledge and use of hospital IT systems such as SAP, HMS, Outlook, Pirana, etc.
- Transfer all patient booking details onto theatre Outlook diaries, highlighting any potential inhibitors to the booking request to the Theatre Manager / Theatre Management Team.
- Proactively lead on ensuring compliance with short notice booking processes.
- Manage list order changes on SAP/Diary.
- Coordinate and print the theatre list for the following day at an appropriate time.
- Manage changes to theatre lists, print updated lists and share with relevant teams/departments.
- Provide full support to the Theatre Management team in updating and implementing new processes and procedures as required.
- Process all charge sheet updates on diary, including codes, times, specimen and other checks post‑surgery.
- Answer telephone queries, passing messages to Theatre Manager / theatre staff.
- Upload information from emailed variances received from wards / preadmission to diary and SAP.
- Prepare the diary for Friday meeting, checks and updates.
- Follow up tasks after weekly theatre planning meetings.
- Produce monthly theatre meeting minutes.
- Correctly archive theatre implant books and registers, add Anaesthetic rota to theatre diary.
- Enter estates and engineering Pirana requests for the Theatre Department.
- Process access control fingerprint requests and activation.
- Support purchasing requests as required.
- General administration tasks including but not limited to document laminating, printing, scanning and photocopying.
Qualifications
- GCSE level education.
- Competent in the use of PC with knowledge of various Microsoft applications.
- Previous experience in a hospital environment.
- Planning and organisation skills.
- Ability to manage time and prioritise appropriately.
- You will liaise with the Theatre Manager or the Deputy Theatre Manager when resolving problems.
Benefits
- Bank colleagues are paid weekly.
- Competitive rates for bank colleagues working on a flexible basis.
- Free onsite car park providing savings of up to £50 per month.
- Access to Spire Healthcare pension.
- Access to Blue Light Card discounts.
- Smartspending discounts via 'Spire for You'.
- Well‑being Centre access via 'Spire for You'.
- Free uniform and DBS check.
- Full induction, including mandatory training updates.
- Opportunities for further training and progression into permanent posts.
- Support and guidance throughout the recruitment journey from Spire's specialist Resourcing Team.
Our Values
- Driving clinical excellence.
- Doing the right thing.
- Caring is our passion.
- Keeping it simple.
- Delivering on our promises.
- Succeeding and celebrating together.
Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference; their dedication, warmth and pursuit of excellence set us apart.
Bank Theatre Administrator in Nottingham employer: Spire Healthcare Ltd
Contact Detail:
Spire Healthcare Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bank Theatre Administrator in Nottingham
✨Tip Number 1
Get to know the Theatre Department inside out! Familiarise yourself with the key players, like the Theatre Manager and the team. This way, when you walk in for an interview, you can show off your knowledge and enthusiasm for the role.
✨Tip Number 2
Practice your customer service skills! Since you'll be the first point of contact, think about how you would handle different queries. Role-play with a friend or family member to get comfortable with responding to various situations.
✨Tip Number 3
Show off your tech skills! Brush up on hospital IT systems like SAP and Outlook. If you can demonstrate your proficiency during the interview, it’ll give you a leg up over other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you throughout the recruitment journey, so take advantage of that!
We think you need these skills to ace Bank Theatre Administrator in Nottingham
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for the role shine through! We love seeing candidates who are genuinely excited about the opportunity to support our Theatre Department and provide excellent customer service.
Tailor Your Experience: Make sure to highlight any relevant experience you have in a hospital environment or with administrative tasks. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon. This will help us quickly understand your qualifications and fit for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at Spire Healthcare Ltd
✨Know Your Systems
Familiarise yourself with the hospital IT systems mentioned in the job description, like SAP and Outlook. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Showcase Your Customer Service Skills
As the first point of contact, excellent customer service is key. Prepare examples of how you've effectively handled queries or resolved issues in previous roles, especially in a hospital environment.
✨Demonstrate Organisational Skills
Be ready to talk about how you manage your time and prioritise tasks. You might be asked about specific situations where you had to juggle multiple responsibilities, so have a few examples up your sleeve.
✨Embrace the Values
StudySpire Healthcare values are crucial to their culture. Think about how your personal values align with theirs, and be prepared to share how you embody these principles in your work.