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For Companies At a Glance
- Tasks: Support the Hospital Director by managing schedules, taking minutes, and coordinating meetings.
- Company: Join Spire Leicester Hospital, a leading independent healthcare provider.
- Benefits: Enjoy 35 days annual leave, private medical insurance, and a competitive salary.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Be part of a dynamic team making a real difference in patient care.
- Qualifications: Experience as a PA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 £ per year.
The Role
Personal Assistant to the Hospital Director | Oadby Leicester | Full-Time, 37.5 hours per week | Spire Leicester Hospital
has an exciting opportunity for a highly organised and proactive PA to the Hospital Director to join our team at Spire Leicester Hospital, providing crucial support during a 6-month secondment cover.
This is a busy and rewarding role, where your ability to manage complex diaries and take accurate, professional minutes will be essential to keeping the hospital running smoothly.
As PA to the Hospital Director, you will:
- Expertly manage the Hospital Director’s calendar, scheduling meetings, coordinating priorities, and ensuring deadlines are met.
- Provide high-quality minute-taking in meetings, capturing key actions and ensuring these are followed up promptly.
- Coordinate daily schedules and briefings, ensuring the Hospital Director and senior leaders are fully prepared.
- Organise hospital meetings, briefings, and events, preparing agendas, reports, and communications.
- Liaise with consultants, hospital teams, and external visitors to support effective communication.
- Arrange travel, itineraries, and hospitality for senior visitors and VIPs.
- Reconcile expenses and maintain accurate business and financial records.
- Support the Hospital Director and Senior Management Team in ensuring a professional and efficient office.
What We’re Looking For
We’re seeking someone who is highly organised, professional, and thrives in a busy environment. The ideal candidate will have:
- Proven PA/administrative experience, ideally supporting senior management.
- Exceptional diary management and organisational skills.
- Strong minute-taking ability with excellent attention to detail.
- Proficiency in Microsoft Office (knowledge of Zoom desirable).
- Excellent verbal and written communication skills.
- Discretion when handling confidential information.
- A flexible, proactive approach, able to work independently and as part of a team.
Benefits
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform – discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Save an average of £50 per month with our free onsite car park.
Our people are our difference; it\\\’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals and 30 clinics across England, Wales and Scotland.
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Personal Assistant FTC employer: Spire Healthcare Group
Contact Detail:
Spire Healthcare Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant FTC
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Spire Leicester Hospital. A friendly chat can sometimes lead to insider info about the role and even a referral.
✨Tip Number 2
Prepare for the interview by practising common PA scenarios. Think about how you’d manage a busy calendar or take minutes effectively. We want to see your organisational skills shine!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your proficiency in Microsoft Office and any experience with Zoom. We love candidates who can hit the ground running with the tools we use.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Spire Healthcare.
We think you need these skills to ace Personal Assistant FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management and minute-taking, as these are key skills we’re looking for. Use specific examples that showcase how you’ve supported senior management in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Spire Leicester Hospital. Mention your organisational skills and proactive approach, and don’t forget to express your enthusiasm for the role.
Showcase Your Communication Skills: Since excellent verbal and written communication skills are essential, make sure your application reflects this. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Spire Healthcare Group
✨Master the Diary Management
Since the role heavily involves managing the Hospital Director's calendar, brush up on your diary management skills. Prepare examples of how you've successfully coordinated complex schedules in the past, and be ready to discuss tools or methods you use to stay organised.
✨Show Off Your Minute-Taking Skills
Minute-taking is a key part of this job, so practice summarising meetings succinctly. Bring a sample of minutes you've taken before, if possible, and be prepared to explain how you ensure accuracy and follow-up on actions.
✨Communicate Like a Pro
Excellent communication is crucial for this position. Think about times when you've liaised with different teams or external visitors. Be ready to share how you handle communication challenges and maintain professionalism, especially when dealing with confidential information.
✨Be Ready for Scenario Questions
Expect scenario-based questions that test your problem-solving skills. Prepare for questions like how you'd prioritise tasks when everything seems urgent. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.