At a Glance
- Tasks: Provide essential admin support to the Estates & Facilities team while ensuring compliance and safety.
- Company: Join a leading healthcare provider committed to excellence and innovation.
- Benefits: Enjoy 35 days annual leave, private medical insurance, and a rewarding pension scheme.
- Other info: Flexible working with occasional travel; excellent career growth opportunities await you.
- Why this job: Make a real difference in healthcare while developing your skills in a dynamic environment.
- Qualifications: Experience in healthcare or transferable skills; must be computer literate and a great communicator.
The predicted salary is between 30000 - 40000 € per year.
Permanent | full time | Home Based (with occasional travel across the estate as required)
Reports to Director of Estates & Facilities
Job Purpose: To provide administrative support to the Estates & Facilities Directorate
Specific duties & responsibilities:
- Be available as an Out of Office contact for EaFD
- Collate engineering compliance audits and upload to Amat and Share Point
- Collate DCIQ data - trends and incidents
- Take minutes and diary control for AE review, NWSG, NVSG, key project meeting minutes.
- Gather data for the Spire annual report.
- Complete and update the annual summary on a monthly and quarterly basis.
- Help manage and filter emails when EaFD is not available
- Collate training records, certification and Matrix upload
- Support policy review & final documentation preparation
- Control and clearing of central drives for EaFD
- Preparation of Capital Expenditure Authorisations (CEA’s) and basic project finance
- General data collation as required by the EaFD
Health, Safety and Security:
- Regularly assess risk to health, safety and security using the results to promote and improve practice
- Ensure that the working environment is as safe as possible and complies with organisational, professional and legal requirements and guidelines
- Take appropriate action when problems arise
- Secure appropriate resources for education and training in health and safety
- Support others in managing risk to, and improving, health, safety and security
Own Knowledge and Practice:
- Evaluate own knowledge and practice plans and make effective use of appropriate learning opportunities
- Prepare for and actively take part in Spire Healthcare's enabling excellence programme and set a personal development objective
- Contribute to the development of a learning culture within Spire Healthcare
Service Improvement Strategies and Policies:
- Support the Estates & Facilities Directorate to ensure that legislation, policies and procedures are correctly applied within the teams
- Undertake own agreed areas of responsibility effectively alerting other decision makers to issues which affect developments
- Work with others to evaluate strategies and policies following their implementation making the necessary changes because of feedback and contextual development
Quality Improvement:
- Act as a role model in offering advice and support to others
- Maintain continual professional development, make recommendations on how quality in own area of work can be improved
- Alert others to new developments and the implications of this to their practice
Equality and Diversity:
- Interpret the rights and responsibilities of people in ways that are consistent with legislation and policies
- Actively promote equality, diversity, rights and responsibilities
- Provide clear, up-to-date information and support to people on exercising their rights and making a complaint
- Develop solutions that are capable of wider application when rights have been compromised
- Monitor the effectiveness of equality, diversity and rights policies and procedures, regularly review how they are being implemented and provide support to improve effectiveness
- Challenge discrimination by individuals and oppression by Spire Healthcare and other organisations
Person Profile:
Qualifications and Training:
- Essential: Experience of working in the healthcare sector or demonstrable transferable skills
- Computer literate including use of Microsoft Office software packages, Internet & Email
- Experience of communicating with external companies and stakeholders
- Ability to travel with occasional overnight stays
Desirable: Attend Estates, Facilities meetings & training (where appropriate) to develop understanding of the role
Skills and Behaviours:
- Passion for Customers
- Planning and Organisation
- Problem Solving and Continuous Improvement
- Communication and Influencing
- Working Collaboratively
- Concern for Standards
- Business Focus
Demonstrate the Spire Values: Caring is our passion, Succeeding and celebrating together, Driving clinical excellence, Doing the right thing, Delivering on our promises, Keeping it simple.
Judgement Skills: Involves a range of complex facts, analysis, interpretation and comparison of a range of options
Freedom of Action: Use initiative while working within established procedures, and practice to acceptable standards
Work within a wide range of clinical procedures and professional guidelines
Responsible for day-to-day management of own remit
Act as an accountable practitioner guided by the precedent and clearly defined occupational policies and procedures
Environment:
The post holder will function within an unpredictable work pattern that requires skills that are normally obtained through practice over a period of time
Work at short notice may be required or a requirement for immediate action or advice and information
There will be pressures to work to strict deadlines on some initiatives and reports
The post holder will work nationally and will be expected to be flexible in their work practices undertaking some travel in the UK including overnight stays
Benefits:
- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Free staff off-site parking
Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
Estates & Facilities Administrator employer: Spire Healthcare Group
At Spire Healthcare, we pride ourselves on being an exceptional employer, offering a supportive and collaborative work culture that prioritises employee well-being and professional growth. As an Estates & Facilities Administrator, you will benefit from flexible working arrangements, generous annual leave, and access to our 'Spire for you' reward platform, ensuring a fulfilling and rewarding career in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in estates and facilities. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can talk about how your skills align with their mission. We want to see you shine and show them why you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system, so make sure you’re one of them!
We think you need these skills to ace Estates & Facilities Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Estates & Facilities Administrator role. Highlight your healthcare sector experience and any relevant administrative skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you embody our Spire values. Keep it concise but impactful, showing us what makes you the perfect fit.
Showcase Your Tech Skills:Since we’re looking for someone who’s computer literate, don’t forget to mention your proficiency with Microsoft Office and any other relevant software. Give us examples of how you've used these tools in previous roles!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at Spire Healthcare Group
✨Know Your Stuff
Make sure you understand the key responsibilities of the Estates & Facilities Administrator role. Familiarise yourself with terms like compliance audits, DCIQ data, and Capital Expenditure Authorisations. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Experience
Prepare examples from your past work that demonstrate your experience in the healthcare sector or transferable skills. Think about times when you’ve successfully managed data, communicated with stakeholders, or improved processes. These stories will make you stand out.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, especially around health, safety, and security. Think through potential scenarios and how you would assess risks or improve practices. This shows you’re proactive and ready to tackle challenges.
✨Emphasise Teamwork and Communication
Since the role involves working collaboratively, be prepared to discuss how you’ve worked effectively in teams. Highlight your communication skills and how you’ve influenced others positively. This will show that you embody the Spire values of caring and collaboration.
