At a Glance
- Tasks: Manage the CEO's diary, coordinate meetings, and handle communications.
- Company: Join a dynamic public sector team making a real difference.
- Benefits: Hybrid work model, competitive pay, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace committed to equality.
- Why this job: Be at the heart of decision-making and support impactful leadership.
- Qualifications: Experience in fast-paced environments with strong organisational skills.
The predicted salary is between 29700 - 36300 £ per year.
Role: Executive Assistant to the CEO
Contract Length: Until 13/03/2027
Location: Hybrid/Bristol, Cardiff, Leeds, London, Manchester, Nottingham, Norwich or Swindon - 3 days a week in office
IR35: Inside
Pay Rate to Intermediary: Market Rate
Security Clearance: SC requested
Spinwell is recruiting for an Executive Assistant to the CEO for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE CEO
- Management of the CEO diary and daily commitments, prioritising a demanding meeting schedule and managing conflicting demands.
- Coordination of internal and external meetings and associated administration.
- Ensuring effective email management, including recognising the relevant importance of emails and requests being received.
- Acting as the first point of contact with both internal and external contacts.
- Fielding general enquiries, phone calls and invitations to the CEO, redirecting or taking forward such action as appropriate and monitoring deadlines.
- Arranging visits, including travel and ensuring opportunities are maximised to best effect including identifying meetings with key stakeholders as appropriate.
- Ensure travel and associated expenses log is maintained enabling a monthly transparency return to be submitted.
- Maintain a gifts and hospitality register on behalf of the CEO.
- Work closely and liaise with other Directors support staff as appropriate.
- Manage and maintain a diary tracker for the CEO, to include key details that impact the CEO schedule.
- Support the CEO Senior Business Manager to ensure that the CEO has the required papers and information for meetings, assisting where necessary.
- Support the Senior Business manager and Chief of staff in the day to day running of the office, including assisting with CEO Office inbox management and co-ordination of Trello.
- Help to maintain and develop engagement plan for CEO.
- Supporting the smooth running of the Private Office, e.g maintaining administration and operational processes and systems and information and records management.
SKILLS/EXPERIENCE OF THE EXECUTIVE ASSISTANT TO THE CEO
- Experience of working in a fast paced environment, including demonstrable experience of diary management and meeting organisation.
- Exceptional time management and organisational skills.
- Demonstration of working well as part of a team.
- Experience of following processes and operating firmly within a discreet and confidential manner.
- The individual needs to be confident in taking charge of situations, people and decisions, communicating confidently and giving direction while prioritising and managing a heavy workload.
If you are an Executive Assistant to the CEO, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which you will be made aware by means of either email, text or phone.
In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us.
Executive Assistant to the CEO - Central Government in London employer: Spinwell Global
Spinwell is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration in the public sector. With a strong commitment to employee growth, we provide opportunities for coaching and mentoring within agile teams, ensuring that our staff can enhance their skills while contributing to meaningful projects in Edinburgh or Glasgow. Our inclusive culture values diversity and encourages the adoption of cutting-edge technologies, making it a rewarding place for passionate software engineers to thrive.
