At a Glance
- Tasks: Provide administrative support and manage office operations in a dynamic international environment.
- Company: Established international shipping and logistics company with a growing presence in London.
- Benefits: Competitive salary, multicultural work environment, and exposure to cross-border business.
- Other info: Opportunity for professional growth and involvement in exciting international projects.
- Why this job: Join a respected company and thrive in a collaborative, culturally diverse setting.
- Qualifications: Bachelor’s degree, 3-5 years of admin experience, fluent in English and Mandarin.
The predicted salary is between 30000 - 40000 £ per year.
Must have UK working entitlement. We are a well-established international shipping and logistics company headquartered in Hong Kong, with a growing presence in London. We are seeking a proactive, organised, and culturally adaptable Office & Administrative Executive to support our UK operations and contribute to the smooth running of our London office. This is an excellent opportunity for a professional with strong administrative experience who thrives in an international business environment and enjoys working across cultures and functions.
Key Responsibilities
- Provide comprehensive administrative support to the shipping department, including document preparation, filing, and day-to-day office coordination.
- Prepare and manage correspondence and documentation with local authorities, regulatory bodies, and intermediary agencies.
- Support the Department Head with external communications, relationship management, and participation in company events and business engagements.
- Manage office procurement processes, including sourcing suppliers, obtaining quotations, conducting price comparisons, and negotiating with vendors.
- Maintain accurate administrative records and ensure effective document management and filing systems.
- Coordinate general office operations to ensure an efficient and professional working environment.
- Assist with additional ad-hoc projects and administrative tasks as required.
Requirements
- Bachelor’s degree or above.
- 3–5 years of experience in administration, office management, or a related field.
- Excellent interpersonal and communication skills, with the ability to work effectively in an international business environment.
- Fluent English and Mandarin Chinese language skills for professional communication.
- Strong organisational skills with the ability to manage tasks independently and meet deadlines.
- Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Strong English and Chinese typing skills.
- Extensive experience living in the UK and a strong understanding of the local business environment.
- Valid UK driving licence and confidence driving in the UK.
- Prior work or life experience in a Chinese-speaking environment would be highly advantageous.
What We Offer
- Opportunity to work within a respected international shipping and logistics group.
- Exposure to cross-border business operations between the UK and Asia.
- Collaborative and multicultural working environment.
- Salary range between 30 - £40,000pa depending on experience.
Administration Executive (Mandarin Speaking)- London employer: Spinnaker
Join a leading specialist in marine claims, where you will thrive in a dynamic and supportive work culture that values expertise and collaboration. Located in the heart of London, this role offers exceptional opportunities for professional growth, allowing you to develop niche skills in inland marine claims while working alongside experienced colleagues. With a focus on complex, high-value international cases, you'll find meaningful and rewarding employment that propels your career forward.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Executive (Mandarin Speaking)- London
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Spinnaker and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Spinnaker!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Spinnaker keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Administration Executive (Mandarin Speaking)- London
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Spinnaker:This is your chance to really connect with the team at Spinnaker. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Spinnaker
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Spinnaker.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Spinnaker that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Spinnaker. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
