At a Glance
- Tasks: Provide administrative support and manage office operations in a dynamic international environment.
- Company: Established international shipping and logistics company with a growing presence in London.
- Benefits: Competitive salary, multicultural work environment, and exposure to cross-border business.
- Other info: Opportunity for professional growth and involvement in exciting international projects.
- Why this job: Join a respected company and thrive in a collaborative, culturally diverse setting.
- Qualifications: Bachelor’s degree, 3-5 years of admin experience, fluent in English and Mandarin.
The predicted salary is between 30000 - 40000 £ per year.
Must have UK working entitlement. We are a well-established international shipping and logistics company headquartered in Hong Kong, with a growing presence in London. We are seeking a proactive, organised, and culturally adaptable Office & Administrative Executive to support our UK operations and contribute to the smooth running of our London office. This is an excellent opportunity for a professional with strong administrative experience who thrives in an international business environment and enjoys working across cultures and functions.
Key Responsibilities
- Provide comprehensive administrative support to the shipping department, including document preparation, filing, and day-to-day office coordination.
- Prepare and manage correspondence and documentation with local authorities, regulatory bodies, and intermediary agencies.
- Support the Department Head with external communications, relationship management, and participation in company events and business engagements.
- Manage office procurement processes, including sourcing suppliers, obtaining quotations, conducting price comparisons, and negotiating with vendors.
- Maintain accurate administrative records and ensure effective document management and filing systems.
- Coordinate general office operations to ensure an efficient and professional working environment.
- Assist with additional ad-hoc projects and administrative tasks as required.
Requirements
- Bachelor’s degree or above.
- 3–5 years of experience in administration, office management, or a related field.
- Excellent interpersonal and communication skills, with the ability to work effectively in an international business environment.
- Fluent English and Mandarin Chinese language skills for professional communication.
- Strong organisational skills with the ability to manage tasks independently and meet deadlines.
- Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Strong English and Chinese typing skills.
- Extensive experience living in the UK and a strong understanding of the local business environment.
- Valid UK driving licence and confidence driving in the UK.
- Prior work or life experience in a Chinese-speaking environment would be highly advantageous.
What We Offer
- Opportunity to work within a respected international shipping and logistics group.
- Exposure to cross-border business operations between the UK and Asia.
- Collaborative and multicultural working environment.
- Salary range between 30 - £40,000pa depending on experience.
Administration Executive (Mandarin Speaking)- London employer: Spinnaker
Join our dynamic international shipping and logistics company in London, where we foster a collaborative and multicultural work environment that values diversity and adaptability. As an Administration Executive, you will benefit from exposure to cross-border operations, professional growth opportunities, and a competitive salary package, all while contributing to the success of our UK operations in a thriving global context.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Executive (Mandarin Speaking)- London
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry, especially those who work in international companies. Use platforms like LinkedIn to connect and engage with professionals; you never know who might have a lead on your dream job!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and be ready to discuss how your skills can contribute to their success. Practise common interview questions and tailor your answers to highlight your experience in administration and cross-cultural communication.
✨Tip Number 3
Show off your language skills! Since this role requires Mandarin, make sure to demonstrate your fluency during interviews. You could even prepare a brief introduction about yourself in Mandarin to impress your interviewers and showcase your cultural adaptability.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, get your application in and let’s get the ball rolling!
We think you need these skills to ace Administration Executive (Mandarin Speaking)- London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant international exposure, as we love to see how you can thrive in a multicultural environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administration Executive role. Mention your fluency in Mandarin and English, and how your organisational skills will help us keep our London office running smoothly.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or examples of past interactions, let us see how you can effectively manage relationships.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Spinnaker
✨Know Your Stuff
Before the interview, make sure you research the company and its operations in both the UK and Hong Kong. Understand their services, culture, and recent news. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Language Skills
Since this position requires fluency in Mandarin and English, be prepared to demonstrate your language skills during the interview. You might be asked to switch between languages or discuss your experience in a bilingual environment, so practice speaking about your previous roles in both languages.
✨Highlight Your Organisational Skills
As an Administration Executive, you'll need to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised projects or streamlined processes. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Cultural Adaptability is Key
This role involves working across cultures, so be ready to discuss your experiences in diverse environments. Share specific instances where you adapted to different cultural norms or worked with international teams, as this will demonstrate your ability to thrive in a multicultural setting.
