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- Tasks: Manage tenancy processes and ensure compliance for a smooth onboarding experience.
- Company: Join the largest independent property services group in the UK.
- Benefits: Competitive salary, 30 days annual leave, and career progression opportunities.
- Why this job: Shape your future in property services while making a real impact.
- Qualifications: Attention to detail, organisational skills, and strong communication abilities.
- Other info: Dynamic team environment with comprehensive training and support.
The predicted salary is between 26500 - 29500 £ per year.
Join us for an exhilarating recruitment event, where your journey to joining the largest independent property services group in the United Kingdom will begin. Don't miss this opportunity to shape your future on Wednesday 18th February 2026, from 4pm to 7pm in Colchester.
The Pre-Tenancy and Compliance Coordinator is responsible for managing the administrative process of new tenancies and re-lets, ensuring that all compliance checks, documentation, and contracts are completed accurately and on time. You will also be responsible for carrying out day-to-day landlord, property and contractor compliance tasks across the lettings portfolio. This includes monitoring certification expiries, arranging renewals, chasing landlords and contractors, and maintaining accurate compliance records.
The role supports the smooth onboarding of tenants, reducing void periods and protecting the business from compliance risk, whilst also ensuring that the company meets all statutory requirements, reducing risk exposure and protecting tenants, landlords, and the business. This includes coordination with landlords, tenants, contractors, and internal colleagues.
As a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester, you will receive:
- £26,500 to £29,500 OTE per year
- Full-time working hours: 9am to 6pm (Monday to Friday). Note: Saturdays as and when required in line with the needs of the business, with time off in lieu
Your additional benefits as a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- 30 days annual leave (includes bank holidays)
- Comprehensive and continued training as you grow and develop within your role
- Career progression opportunities
- Employee Assistance Programme (24/7 access to our confidential helpline)
- Eye care
- Employee Referral Bonus
- Company Pension Scheme
Key responsibilities of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Maintain accurate compliance records and/or due diligence mitigation for Gas, EPC, EICR, Licensing & Smoke & CO Alarms
- Liaise with central Operations function to instruct internal License applications
- Chase landlords and contractors for renewals ahead of expiry
- Process and log AML and Right to Rent checks
- Ensure compliance data is entered correctly into CRM systems
- Escalate non-compliant cases to Central PM Manager
- Contribute to audit preparation and quality assurance processes
- Manage pre-tenancy checks, including AML and Right to Rent requirements
- Prepare and issue tenancy agreements and supporting documentation
- Ensure compliance with statutory requirements
- Coordinate with field Residential Lettings agents & Property Managers, landlords, tenants, and contractors to ensure readiness for move-in
- Maintain accurate records in our CRM system
Role Competencies of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Attention to Detail: Ensures accuracy in tenancy documents and in managing compliance data.
- Organisational Skills: Ability to prioritise workload and manage deadlines, whilst managing multiple cases.
- Communication: Clear, professional communication with landlords, contractors, and tenants.
- Compliance Knowledge: Understanding of key statutory requirements.
- IT Proficiency: Confident in using CRM and document management systems.
- Customer Focus: Commitment to providing excellent service to landlords and tenants.
- Teamwork: Collaborative approach, supporting Managers and colleagues.
Core Competencies of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Works well with others to create a team spirit and an enjoyable working environment.
- Delivers outstanding customer service by exceeding expectations.
- Focuses on results to deliver business success.
- Follows company standards and procedures.
- Embraces responsibility and accountability.
- Demonstrates professionalism, honesty and integrity.
- Demonstrates a thirst for development.
Apply now!
Terms & Conditions apply. Please note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.
Armed Forces Covenant: Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces. If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.
Administrator in Colchester employer: Spicerhaart Group Ltd.
Contact Detail:
Spicerhaart Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Colchester
✨Tip Number 1
Get ready for the recruitment event! Bring your A-game and be prepared to chat about your skills and experiences. This is your chance to shine, so don’t hold back!
✨Tip Number 2
Network like a pro! Connect with other candidates and company representatives during the event. You never know who might have valuable insights or connections that could help you land the job.
✨Tip Number 3
Show off your organisational skills! Be ready to discuss how you manage multiple tasks and deadlines, as this role requires a keen eye for detail and excellent time management.
✨Tip Number 4
Don’t forget to apply through our website after the event! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our events!
We think you need these skills to ace Administrator in Colchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Pre-Tenancy & Compliance Coordinator role. Highlight your attention to detail and organisational skills, as these are key competencies we’re looking for!
Show Off Your Communication Skills: In your written application, demonstrate your ability to communicate clearly and professionally. This is super important for liaising with landlords, tenants, and contractors, so let us see your best communication style!
Be Specific About Your Experience: When detailing your previous roles, focus on specific tasks that relate to compliance and administration. Mention any experience with CRM systems or managing compliance records to catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this opportunity!
How to prepare for a job interview at Spicerhaart Group Ltd.
✨Know Your Compliance Basics
Before the interview, brush up on key compliance regulations relevant to property services. Understanding terms like AML and Right to Rent checks will show that you're serious about the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. This role requires excellent organisational skills, so be ready to discuss how you prioritise your workload and meet deadlines.
✨Communicate Clearly and Professionally
Practice articulating your thoughts clearly. Since you'll be liaising with landlords, tenants, and contractors, demonstrating strong communication skills during the interview is crucial. Consider role-playing common scenarios to build confidence.
✨Demonstrate Team Spirit
Be prepared to talk about your experiences working in a team. Highlight instances where you collaborated effectively with colleagues to achieve a common goal, as teamwork is essential in this role.
