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- Tasks: Support daily operations and maintain a warm, customer-focused environment.
- Company: Friendly, family-run business with a close-knit team.
- Benefits: Flexible working hours and a supportive atmosphere.
- Why this job: Join a dynamic team and make a real difference in a family-oriented setting.
- Qualifications: Previous admin experience and strong organisational skills required.
- Other info: Opportunity for personal growth in a nurturing environment.
My client is a friendly, privately owned family-run business seeking an organised and reliable Administrator to provide maternity cover for a period of approximately 9 months. This role supports the smooth running of daily operations and plays a key part in maintaining our warm, customer‑focused environment. The ideal candidate is proactive, adaptable, and enjoys working in a close-knit team.
Key Responsibilities
- Office Administration
- Manage day‑to‑day administrative tasks including answering calls, responding to emails, and handling general enquiries.
- Maintain office systems, records, and filing (digital and paper-based).
- Prepare and format documents, letters, reports, and correspondence.
- Ensure office supplies are stocked and equipment is functioning.
- Customer & Supplier Support
- Act as a first point of contact for customers, clients, and suppliers.
- Process orders, bookings, or service requests (where applicable).
- Maintain strong, friendly relationships in line with our family‑run values.
- Scheduling & Coordination
- Manage calendars, appointments, and meeting arrangements.
- Support internal communications, ensuring timely sharing of updates and information.
- Assist with organising events, visits, or team activities when required.
- Finance & Administration Support
- Process invoices, purchase orders, and basic financial paperwork.
- Assist with expense reports, timesheets, or payroll admin (if applicable).
- HR & Onboarding Support
- Help with new starter paperwork and induction processes.
- Maintain confidential staff records in line with GDPR requirements.
Skills & Experience
- Essential:
- Previous experience in an administrative or office support role.
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- High attention to detail and accuracy.
- Friendly, approachable, and able to work in a small team environment.
- Desirable:
- Experience within a small or family-run business.
- Experience using CRM, finance, or booking systems (optional).
Freelance Administrator in Towcester employer: Sphere Solutions
Contact Detail:
Sphere Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelance Administrator in Towcester
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a freelance admin role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile and make sure it reflects your skills and experience. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice your interview skills! Prepare answers for common questions and think about how your experience aligns with the job description. Role-playing with a friend can help you feel more confident.
✨Tip Number 4
Apply through our website! We make it super easy to submit your application and keep track of your progress. Plus, it shows you're serious about joining our friendly team!
We think you need these skills to ace Freelance Administrator in Towcester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative roles and any relevant achievements that show you’re organised and reliable, just like our client is looking for!
Craft a Friendly Cover Letter: Your cover letter is your chance to show off your personality! Keep it warm and friendly, and explain why you’d be a great fit for this family-run business. Don’t forget to mention your adaptability and teamwork skills!
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your application is clear and well-structured. Use proper grammar and spelling, and don’t hesitate to demonstrate your written communication prowess throughout your application.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly, so don’t miss out on this opportunity!
How to prepare for a job interview at Sphere Solutions
✨Know the Company Culture
Before your interview, take some time to research the company’s values and culture. Since this is a family-run business, they’ll likely appreciate candidates who align with their friendly and customer-focused environment. Show that you understand and can contribute to their warm atmosphere.
✨Showcase Your Organisational Skills
As an Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or streamlined processes. This will demonstrate your ability to handle day-to-day administrative tasks effectively.
✨Communicate Clearly and Confidently
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly. During the interview, be sure to listen actively and respond thoughtfully to questions, showcasing your verbal communication prowess.
✨Prepare for Practical Scenarios
Think about common administrative scenarios you might face in the role, such as handling customer enquiries or managing schedules. Be ready to discuss how you would approach these situations, highlighting your proactive and adaptable nature.
