PAYE and Umbrella payments only. Key Responsibilities * Maintain and update asset records across information management systems, databases and CAFM platforms. * Support the handover of asset information for maintenance and operations, including PPMs, maintenance plans and spare parts. * Maintain accurate electronic and paper records to support contractual handback requirements. * Prepare asset data, trend analysis, dashboards and management reports. * Produce weekly and monthly reports covering asset performance, lifecycle tasks and contractual requirements. * Support audits and statutory, mandatory and technical compliance checks. * Work with internal teams to ensure asset databases remain accurate and up to date. * Identify and escalate risks relating to asset data integrity. * Monitor specialist subcontractor performance against SLAs and contract requirements. * Provide general administration and facilities coordination support as required. Success Measures * Accurate asset capture and validation across M&E, building fabric, statutory maintenance and lifecycle tasks. * Effective management of multiple workloads in line with contractual SLAs and client requirements. * Accurate reporting, record management and compliance with information governance requirements. * Strong communication and stakeholder management. * Good organisation, prioritisation and problem-solving skills. * A proactive, flexible and collaborative approach. Skills & Experience * Valid SC security clearance is essential. * Advanced Microsoft Excel skills and experience with Microsoft 365 applications. * Experience using CAFM databases, such as Concept Evolution. * Experience with asset capture software, such as Mobiess. * Level 4 or above technical or numerical qualification involving numerical analysis. * Strong numerical, analytical and problem-solving skills. * Ability to produce clear, accurate reports and present data effectively. * Excellent organisation, time management and communication skills. * Ability to work independently, manage competing priorities and contribute effectively within a team. Core Competencies * Delivering results. * Clear communication. * Customer focus. * Collaboration and teamwork. * Continuous improvement
Technical Data and Document Controller employer: Sphere Solutions
Join a dynamic and established building contractor in South Wales, where your role as a Project Manager will not only challenge you but also offer a supportive work culture that prioritises employee growth and development. With competitive salaries and a comprehensive benefits package, you'll manage significant projects across vital sectors like healthcare and education, all while working in a collaborative environment that values safety and quality. This is an excellent opportunity to make a meaningful impact in your community while advancing your career in a thriving company.
StudySmarter Expert Advice🤫
We think this is how you could land Technical Data and Document Controller
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Sphere Solutions, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Technical Data and Document Controller at Sphere Solutions.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Sphere Solutions
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
