Document Manager – Major Civils / Infrastructure Location: South Wales Job Type: Permanent | Full-Time Salary: Competitive Salary + Benefits Package About the Role An exciting opportunity has arisen for an experienced Document Manager to join a major civils and infrastructure team, supporting the effective management and flow of project information throughout the full project lifecycle. The successful candidate will ensure that client, consultant and contractor information is accurately stored, tracked, controlled and distributed, supporting compliance with CDM Regulations, ISO 9000, HSE legislation and commercial requirements. You will work closely with project teams and external stakeholders, helping to maintain robust document control processes while supporting quality assurance, reporting and continuous improvement. Key Responsibilities 1. Implement and maintain effective document control processes and procedures. 2. Manage project document, correspondence, drawing/design and RFI registers. 3. Control electronic and hard-copy documentation throughout the project lifecycle. 4. Maintain project folders, file structures and distribution lists. 5. Ensure documentation is correctly revision controlled and readily accessible. 6. Monitor information uploaded to document management systems and resolve any issues. 7. Ensure project teams and subcontractors have access to accurate and up-to-date documentation. 8. Liaise with internal project teams, clients, consultants and subcontractors regarding document control requirements. 9. Provide guidance, training and support on document management systems. 10. Support Quality Assurance activities, audits and process improvement. 11. Assist with the creation and implementation of workflows and reporting processes. 12. Support monthly project/framework reporting, including Power BI where required. 13. Maintain appropriate permissions and controls around commercial and financial information. 14. Help identify opportunities to improve information flow and project handover processes. Candidate Requirements Essential 1. Proven experience as a Document Controller, Document Manager or Information Management professional within the construction or infrastructure sector. 2. Project experience is essential. 3. Extensive experience using Electronic Document Management Systems. 4. Strong knowledge of document control and information management processes. 5. Excellent attention to detail and accuracy. 6. Advanced Microsoft Office skills. 7. Strong planning and organisational skills. 8. Excellent written and verbal communication skills. 9. Ability to manage competing priorities and work to strict deadlines. 10. Proactive approach with the ability to work independently and as part of a wider project team. Desirable 1. Degree qualification. 2. 5+ years' experience in a relevant field. 3. Experience using systems such as Aconex, Procore, Fieldview or SharePoint. 4. Experience within major civils or infrastructure projects. 5. Experience providing training and guidance to project teams on document management systems. If you are interested and want further details, please don't hesitate to get in touch
Document Manager in Pontyclun employer: Sphere Solutions
Join a dynamic and established building contractor in South Wales, where your role as a Project Manager will not only challenge you but also offer a supportive work culture that prioritises employee growth and development. With competitive salaries and a comprehensive benefits package, you'll manage significant projects across vital sectors like healthcare and education, all while working in a collaborative environment that values safety and quality. This is an excellent opportunity to make a meaningful impact in your community while advancing your career in a thriving company.
StudySmarter Expert Advice🤫
We think this is how you could land Document Manager in Pontyclun
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Sphere Solutions, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Manager at Sphere Solutions.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Sphere Solutions
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
