At a Glance
- Tasks: Manage project documentation and provide essential admin support in a dynamic construction environment.
- Company: Join a leading construction firm with a collaborative and supportive culture.
- Benefits: Competitive salary, professional development opportunities, and a vibrant work atmosphere.
- Other info: Ideal for detail-oriented individuals looking to grow in the construction industry.
- Why this job: Be the go-to expert in Procore and make a real impact on exciting construction projects.
- Qualifications: 2+ years in Document Control, Procore proficiency, and strong communication skills.
The predicted salary is between 45000 - 55000 £ per year.
My client is seeking an organized, confident, and detail-oriented Document Controller/Administrator to join their team in London. In this dual-function role, you will play a critical part in maintaining project documentation standards across live construction projects while providing key administrative support to our project management and site teams. The ideal candidate will serve as the subject matter expert for our Common Data Environment (CDE), with strong, practical experience in Procore.
Key Responsibilities
- Document Control
- CDE Management: Set up, maintain, and manage overall project document structure within Procore, ensuring all drawings, technical submissions, RFIs, and specifications are up to date and correctly distributed.
- Quality Assurance: Inspect all incoming and outgoing documentation for compliance with company standards, naming conventions, and project protocols.
- Workflow Administration: Track, monitor, and follow up on outstanding RFIs, Submittals, and Technical Queries to ensure timely approvals from clients, architects, and subcontractors.
- Archiving & Compliance: Maintain audit-ready project archives and assist with final handovers, O&M manuals, and project closeout documentation.
- User Support: Assist site teams, consultants, and subcontractors with onboarding and navigating Procore.
- Administrative Support
- Site & Office Admin: Handle daily office operations, including managing incoming communications, ordering supplies, and coordinating site visitor access.
- Meeting Support: Schedule project meetings, prepare meeting rooms, compile agendas, and accurately record/distribute meeting minutes.
- Reporting: Assist Project Managers with formatting and preparing weekly/monthly project reports and commercial documentation.
- General Support: Provide ad-hoc administrative assistance to the site management and commercial teams as needed.
Requirements & Qualifications
- Procore Proficiency: Essential. Proven hands-on experience using Procore as a primary document control system on live construction projects.
- Experience: 2+ years of experience in a Document Control or combined Admin/Document Controller role within the UK Construction or Engineering sectors.
- Technical Knowledge: Strong understanding of construction documentation (drawings, RFIs, submittals, specifications, and handover packages).
- Software Skills: Highly proficient in MS Office 365 (Word, Excel, Outlook, Teams) and PDF management software (Bluebeam or Adobe Acrobat).
- Communication: Excellent verbal and written communication skills with the confidence to liaise with clients, consultants, and sub-contractors.
- Organisation: Exceptional attention to detail, time-management skills, and the ability to prioritize tasks in a fast-paced environment.
- Location: Must be based in or within easy commuting distance of Central London.
What's on Offer
- Competitive salary dependent on experience
- Opportunities for professional development and training
- Collaborative and supportive work culture
Document Controller - Must have Procore Exp employer: Sphere Solutions
Sphere Solutions is an excellent employer that values its employees by offering a competitive salary and a supportive work culture focused on professional growth. Working in Wiltshire, you will be part of a dynamic team dedicated to delivering high-quality civil engineering projects, with ample opportunities for career advancement and skill development in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - Must have Procore Exp
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Sphere Solutions, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller - Must have Procore Exp at Sphere Solutions.
We think you need these skills to ace Document Controller - Must have Procore Exp
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Sphere Solutions
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
