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For Companies At a Glance
- Tasks: Support the team with admin tasks, calls, and data management.
- Company: Reputable building & maintenance contractor with a supportive culture.
- Benefits: Starting at £13 per hour, rising to £14 in April, plus career growth.
- Why this job: Join a dynamic team and gain valuable experience in administration.
- Qualifications: Previous admin experience and IT skills are essential.
- Other info: Inclusive workplace committed to diversity and support for all applicants.
The predicted salary is between 27360 - 29120 £ per year.
I am working with a reputable building & maintenance contractor to recruit an Administrative Assistant to join their team on a permanent basis, reporting directly to the Office Supervisor.
Key Responsibilities:
- Handling inbound calls, emails, and general correspondence
- Supporting managers and colleagues across the business
- Data entry and CRM management
- Filing, scanning, photocopying, and general office administration
- Liaising with suppliers and subcontractors
- Scheduling meetings, managing calendars, and arranging travel
- Maintaining HR records, holiday logs, and personnel files
- Collating timesheets and meeting minutes
- Ordering stationery and office supplies
- Using QuickBooks for supplier invoices, receipts, reporting, client invoices, and bank reconciliations
About You:
- Previous experience in an administration based role
- Longevity with previous employers
- IT literate with good knowledge of Word, Excel & Outlook
- Experience within building or facilities maintenance is desirable
- QuickBooks experience is advantageous
- Must be punctual with a professional telephone manner
This is a full time office based role. Monday-Friday 8.30am-4.30pm with half an hour unpaid lunch break.
Our Commitment to Inclusion:
As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.
Locations
Admin Assistant in Devon, Plymouth employer: Sphere Solutions
Contact Detail:
Sphere Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Devon, Plymouth
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and team culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. Focus on how your previous experience aligns with the responsibilities listed in the job description. Confidence is key, so the more you practice, the better you'll feel!
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer! Asking about team dynamics or upcoming projects shows that you’re engaged and thinking about how you can contribute to their success.
✨Tip Number 4
After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and keep you top of mind as they make their decision.
We think you need these skills to ace Admin Assistant in Devon, Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your relevant experience, especially in administration and any familiarity with QuickBooks. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your previous experience and how it relates to the responsibilities listed in the job description. We love a personal touch!
Show Off Your IT Skills: Since the role requires good knowledge of Word, Excel, and Outlook, make sure to mention any specific projects or tasks where you've used these tools. We want to know you can hit the ground running with our systems!
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Sphere Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Admin Assistant. Familiarise yourself with tasks like handling correspondence, data entry, and using QuickBooks. This will help you confidently discuss how your experience aligns with what they’re looking for.
✨Showcase Your IT Skills
Since the job requires good knowledge of Word, Excel, and Outlook, be prepared to talk about your proficiency in these tools. Maybe even mention specific projects where you used them effectively. If you have QuickBooks experience, highlight that too!
✨Demonstrate Your Communication Skills
As an Admin Assistant, you'll be liaising with various stakeholders. Practice articulating your thoughts clearly and professionally. You might want to prepare examples of how you've handled calls or emails in previous roles, showcasing your professional telephone manner.
✨Prepare Questions to Ask
Interviews are a two-way street! Think of insightful questions to ask about the company culture, team dynamics, or specific challenges the office faces. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.