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For Companies At a Glance
- Tasks: Support project teams with financial, administrative, and coordination tasks for efficient project delivery.
- Company: Growing Mechanical HVAC Contractor in the South West with a dynamic work environment.
- Benefits: Competitive salary, professional development opportunities, and a collaborative team culture.
- Why this job: Join a key role that drives project success and enhances your organisational skills.
- Qualifications: Experience in commercial administration or project coordination, with strong IT and communication skills.
- Other info: Opportunity to work in a fast-paced environment with excellent career growth potential.
Sphere Solutions are currently recruiting on behalf of a growing Mechanical HVAC Contractor based in the South West.
Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.
Role Overview
The Commercial Administrator plays a key role in supporting project and commercial teams, helping to drive efficient project delivery from start to finish. The position blends commercial, financial, and administrative duties, covering procurement, cost control, documentation, and coordination. We’re looking for someone highly organised, detail-driven, and confident in liaising with clients, subcontractors, and internal teams alike.
Key Responsibilities
Commercial & Financial Support
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Prepare, issue, and track purchase orders and subcontractor orders in line with company procedures.
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Assist with budgets, forecasts, cashflow, and cost monitoring.
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Support client applications for payment, valuations, and final accounts.
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Monitor project costs, flag variances, and contribute to management reporting.
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Obtain supplier and subcontractor quotations, proposals, and procurement information.
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Maintain accurate financial records and assist with commercial reporting.
Project Administration & Coordination
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Create and manage project files on SharePoint and other systems, keeping documentation well-structured and accessible.
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Upload drawings, specifications, and project documents.
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Assist Project Managers with reports, programmes, and presentations.
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Organise site visits, client meetings, inspections, and other project activities.
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Maintain effective communication across project teams to ensure smooth workflows.
Contractual & Compliance Support
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Ensure client orders, supplier agreements, and subcontractor contracts are accurately logged and stored.
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Support compliance with contractual obligations, variations, claims, and change control.
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Issue enquiries, track responses, and assist with negotiations.
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Support health and safety documentation and quality assurance.
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Contribute to process improvements and streamlined commercial workflows.
Skills & Competencies
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Strong organisational skills with excellent attention to detail.
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Solid commercial awareness, including budgeting, cost tracking, and procurement.
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Effective communicator with confident negotiation skills.
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Proficient in MS Office, SharePoint, and project management tools (e.g., Procore).
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Capable of prioritising, working under pressure, and managing multiple tasks.
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Proactive, solutions-focused, and a collaborative team player.
Experience & Qualifications
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Previous experience in commercial administration, project coordination, or project administration (construction/engineering background preferred).
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Knowledge of procurement, cost control, and financial reporting.
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Understanding of project lifecycles, documentation, and compliance.
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Strong IT literacy with adaptability to new systems
Commercial Administrator employer: Sphere Solutions
Contact Detail:
Sphere Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Tailor your answers to show how your skills align with their needs, especially in commercial administration and project coordination.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in procurement, cost control, and effective communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Commercial Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Commercial Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in commercial administration or project coordination.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Mention specific examples of how you've successfully managed projects or supported teams in the past, and don’t forget to show your enthusiasm for the position!
Showcase Your IT Skills: Since proficiency in MS Office and SharePoint is key, make sure to mention any relevant software experience you have. If you've used project management tools like Procore, give us the details – we want to see your tech-savvy side!
Apply Through Our Website: To maximise your chances of being considered, make sure to apply directly through our website. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Sphere Solutions
✨Know Your Numbers
Make sure you brush up on your budgeting and cost control knowledge. Be ready to discuss how you've managed financial records or tracked project costs in the past. This will show that you understand the commercial side of the role and can contribute effectively.
✨Get Familiar with Project Management Tools
Since the job involves using tools like SharePoint and Procore, it’s a good idea to familiarise yourself with these platforms before the interview. If you have experience with similar software, be prepared to share specific examples of how you used them to enhance project coordination.
✨Show Off Your Organisational Skills
The role requires strong organisational skills, so think of examples where you successfully managed multiple tasks or projects. Highlight any systems or methods you use to keep things structured and accessible, as this will demonstrate your ability to handle the administrative aspects of the job.
✨Practice Your Communication Skills
As a Commercial Administrator, you'll need to liaise with various stakeholders. Prepare for the interview by practising how you would communicate complex information clearly and confidently. Consider role-playing scenarios where you might need to negotiate or clarify details with clients or subcontractors.
