Behind every well-run building is someone keeping the jobs booked, the paperwork moving and the invoices out on time. As our client's Contract Administrator in London, that's you: the organised heart of a busy facilities team. We're recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in central London. You'll support the Contract Manager and onsite team on a prestigious commercial contract, working closely with engineers, subcontractors and the client. THE ROLE • Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets • Organising planned and reactive subcontractors and raising purchase requisitions • Making sure jobs are closed out and paperwork comes back complete • Producing work-in-progress and monthly client reports • Issuing PPM and additional works invoices, and checking supplier invoices • Supporting with quotes, cost logs, CVRs and debt control This role involves working 8am-5pm, Monday to Friday in the office - this is not a hybrid role, as it is essential you are on site to support the team on a day to day basis. WHO WE'D LOVE TO HEAR FROM • Administration experience, ideally in facilities management or building services • Strong Excel and Word skills • A working knowledge of PPM or CAFM systems • Organised, able to prioritise and calm under pressure • Confident and professional with clients, engineers and subcontractors WHAT'S ON OFFER • Salary of circa £35,000–£36,000 per annum • Monday to Friday, 40 hours a week • 28 days' annual leave plus bank holidays, with the option to buy more • Pension with up to 9% employer contribution • 24/7 digital GP service for you and your family • Access to an employee benefits and discounts hub If you're an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I'll give you a call for a confidential chat about the position. This role may also be known as: Contracts Administrator, FM Administrator, Facilities Administrator, Helpdesk Administrator, Maintenance Administrator, CAFM Administrator, Operations Administrator, Property Administrator, Building Services Administrator
Contract Administrator - Facilities Management in City of Westminster employer: Sphere Solutions
Join a dynamic and established building contractor in South Wales, where your role as a Project Manager will not only challenge you but also offer a supportive work culture that prioritises employee growth and development. With competitive salaries and a comprehensive benefits package, you'll manage significant projects across vital sectors like healthcare and education, all while working in a collaborative environment that values safety and quality. This is an excellent opportunity to make a meaningful impact in your community while advancing your career in a thriving company.
