At a Glance
- Tasks: Organise and maintain project documentation for international construction projects.
- Company: Sphere Entertainment, a leader in innovative development and construction.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Work independently across multiple projects and time zones in a collaborative environment.
- Why this job: Join a dynamic team and enhance your skills in document control and project management.
- Qualifications: 2-4 years experience in document control and strong organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
Supporting the Development and Construction team at Sphere Entertainment, the Portfolio Document Controller will assist with maintaining portfolio documentation available from multiple international projects. This role ensures that design and construction information is organized and maintained across the multiple projects consistently.
You will support the implementation of document control processes, including version control, filing and distribution to projects per agreed internal standards. Working across multiple international programs, you will coordinate with consultants and internal stakeholders to maintain effective information exchange from project environments to structured portfolio systems. The role supports the maintenance of information within the Sphere Entertainment Portfolio Library, ensuring our data is consistent, accessible and fit for reuse across future projects.
What will you do?
- Document Management & Control
- Assist with the setup and organization of document control processes across multiple projects and archive information to the Portfolio.
- Work with project document controllers with implementing and maintaining Sphere document control processes and assist in setting up document management systems (e.g. Sharepoint, Aconex, ACC).
- Assist in ensuring project documentation is structured correctly using agreed folder structures, naming conventions, assigned attributes and filing systems.
- Support workflow processes to ensure documentation is reviewed by the relevant stakeholders for approval.
- Assist in aligning document control practices across a growing portfolio of projects.
- Contribute to building a scalable and efficient document control function.
- Version Control & Standards
- Assist with the implementation of document control procedures across the portfolio, including version control and document distribution protocols.
- Support Project Teams in the development, maintenance and delivery of Master Information Delivery Plans (MIDPs) and Task Information Delivery Plans (TIDPs).
- Support information exchanges between internal teams and external project teams to ensure compliance with agreed information standards.
- Quality Assurance
- Carry out periodic quality checks on project documentation to ensure completeness, correct formatting, and adherence to established standards.
- Assist with monitoring portfolio-wide documentation for consistency and identify gaps or non-compliance.
- Support corrective actions to improve document quality and reliability across projects.
- Document Control Oversight
- Support document control processes, ensuring timely distribution, approval, and archiving of project documentation.
- Help maintain accurate audit trails and ensure all information is traceable and securely stored.
- Provide support to project document controllers and project teams on best practices.
- Assist with reporting and tracking of key project documentation.
- Continuous Improvement
- Help to identify opportunities to improve efficiency and standardization across projects and portfolio.
- Identify opportunities to enhance digital processes, automation, and data quality.
- Evaluate and implement new technologies that improve document flow and project efficiency.
- Contribute to company-wide transformation initiatives.
What do you need to succeed?
- 2-4+ years of relevant experience.
- Good understanding of ISO 9001 standards and document control workflows in Construction.
- Experience working with CDE platforms such as Sharepoint, ACC, Aconex, BIM 360.
- Strong organisational skills with the ability to manage large volumes of data and documentation.
- Clear communication skills and the ability to work with teams to follow structured processes.
- Experience in development, construction or engineering environments.
- Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
Special requirements of the job:
- Ability to work independently across multiple projects and time zones.
- Strong organization and communication skills.
Portfolio Document Controller in London employer: Sphere Entertainment Group
Sphere Entertainment is an exceptional employer that fosters a collaborative and innovative work culture, particularly for the Portfolio Document Controller role. With a focus on employee growth and development, we offer opportunities to enhance your skills in document management across diverse international projects. Our commitment to quality assurance and continuous improvement ensures that you will be part of a dynamic team dedicated to excellence, all while enjoying the benefits of working in a vibrant and creative environment.
Contact Details:
Sphere Entertainment Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Portfolio Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your document control experience and any relevant projects you've worked on. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out to companies you admire, like Sphere Entertainment, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our team at StudySmarter.
We think you need these skills to ace Portfolio Document Controller in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Portfolio Document Controller role. Highlight your experience with document control processes, version control, and any relevant software like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Showcase Your Organisational Skills:In your application, emphasise your strong organisational skills. Mention specific examples of how you've managed large volumes of data or documentation in previous roles. This will help us see that you can handle the demands of this position.
Communicate Clearly:Clear communication is key in this role, so make sure your application reflects that. Use straightforward language and structure your application well. We appreciate a concise and well-organised submission that makes it easy for us to understand your qualifications.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Sphere Entertainment Group
✨Know Your Document Control Processes
Before the interview, brush up on your knowledge of document control processes, especially in construction. Be ready to discuss how you've implemented version control and filing systems in past roles. This will show that you understand the core responsibilities of the Portfolio Document Controller.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with platforms like SharePoint, Aconex, and ACC. If you have experience with these tools, prepare examples of how you've used them to manage documentation effectively. This will demonstrate your technical skills and readiness for the role.
✨Highlight Your Organisational Skills
Since this role involves managing large volumes of data, be prepared to share specific examples of how you've successfully organised and maintained documentation in previous positions. Discuss any strategies you used to ensure consistency and accessibility across projects.
✨Show Your Communication Prowess
Effective communication is key in this role, especially when coordinating with various stakeholders. Think of instances where you facilitated information exchange or resolved issues through clear communication. This will illustrate your ability to work collaboratively across teams.
