At a Glance
- Tasks: Manage and organise project documentation for exciting international projects in immersive entertainment.
- Company: Join Sphere Entertainment Co., a leader in innovative experiences and technology.
- Benefits: Competitive salary, diverse work environment, and opportunities for professional growth.
- Other info: Work independently across multiple projects and time zones in a dynamic team.
- Why this job: Be part of groundbreaking projects and enhance your skills in document control.
- Qualifications: 2-4 years experience in document control, strong organisational skills, and knowledge of ISO standards.
The predicted salary is between 30000 - 40000 £ per year.
Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct‑to‑consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming.
Supporting the Development and Construction team at Sphere Entertainment, the Portfolio Document Controller will assist with maintaining portfolio documentation available from multiple international projects. This role ensures that design and construction information is organized and maintained across the multiple projects consistently. You will support the implementation of document control processes, including version control, filing and distribution to projects per agreed internal standards. Working across multiple international programs, you will coordinate with consultants and internal stakeholders to maintain effective information exchange from project environments to structured portfolio systems. The role supports the maintenance of information within the Sphere Entertainment Portfolio Library, ensuring our data is consistent, accessible and fit for reuse across future projects.
What will you do?
- Document Management & Control
- Assist with the setup and organization of document control processes across multiple projects and archive information to the Portfolio.
- Work with project document controllers to implement and maintain Sphere document control processes and assist in setting up document management systems (e.g. Sharepoint, Aconex, ACC).
- Assist in ensuring project documentation is structured correctly using agreed folder structures, naming conventions, assigned attributes and filing systems.
- Support workflow processes to ensure documentation is reviewed by the relevant stakeholders for approval.
- Assist in aligning document control practices across a growing portfolio of projects.
- Contribute to building a scalable and efficient document control function.
- Version Control & Standards
- Assist with the implementation of document control procedures across the portfolio, including version control and document distribution protocols.
- Support Project Teams in the development, maintenance and delivery of Master Information Delivery Plans (MIDPs) and Task Information Delivery Plans (TIDPs).
- Support information exchanges between internal teams and external project teams to ensure compliance with agreed information standards.
- Quality Assurance
- Carry out periodic quality checks on project documentation to ensure completeness, correct formatting and adherence to established standards.
- Assist with monitoring portfolio‑wide documentation for consistency and identify gaps or non‑compliance.
- Support corrective actions to improve document quality and reliability across projects.
- Document Control Oversight
- Support document control processes, ensuring timely distribution, approval, and archiving of project documentation.
- Help maintain accurate audit trails and ensure all information is traceable and securely stored.
- Provide support to project document controllers and project teams on best practices.
- Assist with reporting and tracking of key project documentation.
- Help to identify opportunities to improve efficiency and standardization across projects and portfolio.
- Identify opportunities to enhance digital processes, automation, and data quality.
- Evaluate and implement new technologies that improve document flow and project efficiency.
What do you need to succeed?
- 2–4+ years of relevant experience.
- Good understanding of ISO 9001 standards and document control workflows in Construction.
- Experience working with CDE platforms such as Sharepoint, ACC, Aconex, BIM 360.
- Strong organisational skills with the ability to manage large volumes of data and documentation.
- Clear communication skills and the ability to work with teams to follow structured processes.
- Experience in development, construction or engineering environments.
Special requirements of the job
- Ability to work independently across multiple projects and time zones.
- Strong organization and communication skills.
We value diversity and welcome employees of all backgrounds. Our Company is an Equal Opportunity Employer and provides equal employment opportunities without regard to race, colour, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, veteran status, or any other characteristic protected by law.
Portfolio Document Controller in London employer: Sphere Entertainment Co.
Sphere Entertainment Co. is an exceptional employer, offering a dynamic work environment that fosters creativity and innovation in the immersive experiences sector. With a strong commitment to employee growth, the company provides opportunities for professional development and collaboration across international projects, ensuring that every team member contributes to groundbreaking advancements in technology and media. Located in vibrant Las Vegas, employees enjoy a unique cultural experience while being part of a diverse and inclusive workplace that values every individual's contribution.
StudySmarter Expert Advice🤫
We think this is how you could land Portfolio Document Controller in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Sphere Entertainment Co., to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Portfolio Document Controller at Sphere Entertainment Co..
We think you need these skills to ace Portfolio Document Controller in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Sphere Entertainment Co.
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
