Property Compliance Officer in Lincoln

Company Overview

Properties on the market is an independent, privately owned letting agency recognized as one of the most progressive and forward-thinking firms in Lincoln. We are committed to providing exceptional property management services with a focus on innovation and client satisfaction.

Role Overview

The Property Compliance Officer is responsible for ensuring full statutory and regulatory compliance across a diverse property portfolio managed or owned by the company. The portfolio includes:

• Houses in Multiple Occupation (HMOs)
• Single-let residential properties
• Commercial properties

The role ensures that all properties comply with relevant housing legislation, fire safety regulations, building compliance requirements, licensing conditions, and statutory certification obligations. The Property Compliance Officer will proactively assess properties, identify compliance risks, manage certification programmes, oversee HMO licensing processes, and coordinate required works to ensure ongoing legal compliance throughout the management term.

Key Responsibilities

1. Regulatory Compliance Oversight
   • Ensure full compliance with the Housing Act and associated regulations.
   • Oversee compliance with Management of Houses in Multiple Occupation Regulations (where applicable).
   • Ensure adherence to the Housing Health and Safety Rating System (HHSRS).
   • Ensure residential and commercial properties comply with fire safety legislation and building safety standards.
   • Maintain up-to-date knowledge of legislative changes affecting residential and commercial property compliance.
   • Ensure compliance with Gas Safety (Installation and Use) Regulations.
   • Ensure compliance with Electrical Safety Standards.
   • Ensure compliance with EPC requirements.
   • Ensure compliance with Smoke and carbon monoxide alarm regulations.
   • Right-to-Rent compliance (where applicable).
   • Monitor and renew statutory certificates within required timeframes.
   • Ensure properties meet minimum housing standards and safety obligations.
   • Carry out Fire Risk Assessments.
   • Asbestos management.
   • Comply with Health & Safety obligations.
   • Coordinate required inspections and certifications.
2. HMO & Licensing Management
   • Assess properties against HMO standards and local authority licensing requirements.
   • Prepare, submit, and manage HMO licence applications.
   • Ensure compliance with all licence conditions throughout the licence term.
   • Manage selective or additional licensing schemes where applicable.
   • Liaise with local authorities during inspections and enforcement processes.
3. Property Assessment & Compliance Planning
   • Conduct property inspections to assess compliance status.
   • Identify breaches or potential risks under housing and safety regulations.
   • Develop and implement action plans to rectify non-compliance.
   • Schedule and coordinate remedial works with contractors.
   • Monitor completion of works to ensure compliance standards are achieved in time.
4. Fire Safety & Risk Management
   • Ensure adequate fire detection, alarm systems, emergency lighting, and fire doors are compliant.
   • Oversee Fire Risk Assessments and implementation of recommendations.
   • Ensure safe means of escape are maintained across residential and commercial properties.
5. Reporting & Stakeholder Communication
   • Provide regular compliance reports to senior management.
   • Maintain accurate digital and physical compliance records.
   • Support property managers with compliance-related queries.
   • Assist in responding to enforcement notices or compliance investigations.

Required Skills & Experience

• Strong knowledge of:

• Housing Act and residential landlord obligations.
• HMO regulations and licensing.
• Fire Safety legislation.
• Health & Safety regulations for commercial property.
• HHSRS framework.

• Experience managing compliance across mixed-use portfolios.
• Experience handling HMO licence applications and renewals.
• Excellent organisational and planning skills.
• Strong attention to detail.
• Ability to manage multiple deadlines and properties simultaneously.
• Good communication skills with contractors, local authorities, and internal teams.

Key Competencies

• Regulatory knowledge.
• Risk identification and mitigation.
• Project coordination.
• Strong documentation management.
• Proactive problem-solving.
• Commercial awareness.

Performance Indicators

• 100% valid statutory certification across portfolio.
• Timely completion of remedial compliance works.
• Successful HMO licence approvals and renewals.
• Accurate and up-to-date compliance records.

Job Types: Full-time, Permanent

Benefits: Casual dress, Company pension, Flexitime, UK visa sponsorship

Work Location: In person