Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Director and manage daily office operations with a variety of tasks.
- Company: Join a growing company in North West London that values organisation and teamwork.
- Benefits: Enjoy a full-time role with a competitive salary and opportunities for personal growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in the office.
- Qualifications: Previous PA experience, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This role offers a chance to work closely with leadership and develop your career.
The predicted salary is between 24000 - 43200 £ per year.
Personal Assistant to Director / Office Coordinator
We’re working with a growing company in North West London to find a reliable and organised PA who can also coordinate the day-to-day running of the office. This is a dual role providing direct support to the Director while taking ownership of various office coordination tasks.
The right person will be confident managing diaries, emails, and internal communications, while also helping to ensure the smooth running of the office environment—ordering supplies, liaising with cleaners, and supporting event prep and business operations.
This is a great opportunity for someone with previous PA experience who’s happy to take on varied responsibilities and work closely with the Director and wider team.
Key responsibilities:
PA duties to the Director
- Manage the Director’s inbox, flagging priority emails, drafting responses, and replying where appropriate.
- Schedule meetings, appointments, and events, ensuring no conflicts and that the Director is always well-prepared
- Liaise with team members to pass on updates and ensure strong internal communication
- Attend management meetings, take accurate minutes and maintain proper records
- Assist with the planning and coordination of forums, exhibitions and internal events (including promotional materials and logistics)
Office Coordination
- Allocate staff parking spaces and update the parking spreadsheet daily
- Order stationery, supplies and water as needed, and monitor stock levels
- Liaise with the cleaner and ensure the office is kept to a high standard
- Keep internal office procedure manuals up to date
The ideal candidate will have:
- Previous experience as a PA or in a role involving diary and inbox management
- Excellent written and verbal communication skills
- Strong attention to detail and the ability to manage competing priorities
- Good working knowledge of Microsoft Office (particularly Outlook and Excel)
- A proactive, flexible attitude and the ability to use initiative
Location: North West London
Hours: Full-time
Salary: £30,000 – £36,000 depending on experience
#J-18808-Ljbffr
Personal Assistant employer: Spencers Recruitment
Contact Detail:
Spencers Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation you're applying to. This will help you tailor your approach during any interviews or informal chats, showing that you understand their ethos and can fit into their team.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. They can provide valuable insights about the role and the office environment, which can help you prepare better for discussions with the hiring team.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Outlook and Excel. Consider taking a quick online course or tutorial to ensure you're confident in managing emails and spreadsheets, as these are crucial for the role.
✨Tip Number 4
Prepare examples from your past experience that demonstrate your organisational skills and ability to manage competing priorities. Being able to share specific instances where you've excelled in similar tasks will make you stand out during interviews.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your skills in diary management, communication, and office coordination. Use specific examples to demonstrate how you've successfully managed similar responsibilities in the past.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain why you're the perfect fit for the role by showcasing your previous PA experience and your ability to handle varied tasks efficiently.
Highlight Communication Skills: Since excellent written and verbal communication skills are essential for this role, ensure you showcase these in your application. Use clear and concise language, and consider including examples of how you've effectively communicated in previous positions.
Proofread Your Application: Before submitting your application, take the time to proofread it thoroughly. Check for any spelling or grammatical errors, and ensure that all information is accurate and well-presented. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Spencers Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed diaries and coordinated office tasks in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Strong Communication Abilities
Since the role involves liaising with various team members and managing internal communications, be ready to showcase your written and verbal communication skills. You might want to prepare a brief example of a time when effective communication made a difference in your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as scheduling conflicts or urgent requests from the Director. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills.
✨Familiarise Yourself with Microsoft Office
Since a good working knowledge of Microsoft Office is essential, brush up on your skills, particularly in Outlook and Excel. Be ready to discuss how you've used these tools in previous roles to manage tasks effectively.
