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For Companies At a Glance
- Tasks: Support the team with admin tasks, calls, and office coordination.
- Company: Join a well-established property management company in NW London.
- Benefits: Enjoy a competitive salary and a friendly, fast-paced work environment.
- Why this job: Perfect for organised individuals who thrive on variety and teamwork.
- Qualifications: 2 years' experience in a busy office; strong communication skills required.
- Other info: Full-time, office-based role with opportunities to learn and grow.
The predicted salary is between 24000 - 39600 £ per year.
Job Description
Office & Operations Administrator
We’re working with a well-established property management company based in NW London who are looking to hire an Operations Support Assistant to join their busy team. This is a key support role reporting directly to the Head of Operations and providing assistance across the business.
This role would suit someone highly organised and proactive, who enjoys variety in their day and can juggle multiple priorities with ease.
Key Responsibilities:
- Answering incoming calls, redirecting as needed and passing on messages (including distributing voicemails)
- Handling incoming and outgoing post, emails, and couriers
- General administrative tasks including printing, scanning, filing, and data entry
- Greeting and welcoming visitors, and offering refreshments
- Supporting the team with office coordination:
- Arranging office repairs
- Liaising with the office cleaner
- Maintaining stock levels for office supplies
- Keeping the reception and meeting rooms tidy and presentable
- Running local errands, including occasional banking
- Basic IT support (e.g., troubleshooting and liaising with external providers if necessary)
- Admin support for the Head of Operations and Directors
- Overseeing the internal key system (including key cutting and tracking)
- Any other ad hoc duties as required
Requirements:
- At least 2 years’ experience working in a busy office environment
- Confident, proactive, and organised with a keen eye for detail
- Strong communication skills and a helpful, team-oriented attitude
- Able to take initiative and manage multiple tasks
- Willingness to learn and adapt to new systems and processes
Location: NW London
Salary: £28,000 – £33,000 (depending on experience)
Working Hours: Full-time, office based
This is a great opportunity for someone looking to play a central support role in a friendly and fast-paced property business.
Office Administrator employer: Spencers Recruitment
Contact Detail:
Spencers Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the property management industry. Understanding the basics of how property management works will help you speak confidently about the role and demonstrate your interest during any conversations.
✨Tip Number 2
Showcase your organisational skills in your interactions. Whether it's during a phone call or in-person meeting, highlight your ability to manage multiple tasks effectively by sharing examples from your previous roles.
✨Tip Number 3
Network with current employees or others in the property management field. Engaging with professionals can provide insights into the company culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 4
Prepare questions that reflect your proactive attitude. Asking insightful questions about the team dynamics or office processes during your interview can demonstrate your eagerness to contribute and learn.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration. Emphasise your organisational skills, attention to detail, and any specific tasks you've handled that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to juggle multiple priorities. Mention specific examples from your past roles that demonstrate your strong communication skills and team-oriented approach.
Highlight Relevant Experience: In your application, focus on your previous experience in busy office environments. Detail your familiarity with administrative tasks such as handling calls, managing post, and supporting teams, as these are key responsibilities for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Spencers Recruitment
✨Show Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the variety of responsibilities outlined in the job description.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common interview questions that showcase your communication abilities, especially in a busy office environment.
✨Demonstrate Proactivity
The company is looking for someone who can take initiative. Think of instances where you identified a problem and took steps to resolve it without being asked. Sharing these experiences will highlight your proactive nature and suitability for the role.
✨Prepare for IT-Related Questions
Basic IT support is part of the job, so be ready to discuss your technical skills. Brush up on common troubleshooting scenarios and be prepared to explain how you've handled similar situations in the past. This will show that you're capable of providing the necessary support.
