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For Companies At a Glance
- Tasks: Support daily admin tasks, manage calls, emails, and assist with finance.
- Company: Join a reputable property management company in North London.
- Benefits: Enjoy a salary of £24k - £26k and early finishes on Fridays.
- Why this job: Perfect for organised individuals who thrive in structured environments.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: On-site parking available for convenience.
The predicted salary is between 24000 - 26000 £ per year.
Our client, a well-established property management company based in North London, is looking for an Office Administrator to support their team with daily administrative tasks. This is an excellent opportunity for someone organised and proactive who enjoys working in a structured office environment.
Key Responsibilities:
- Office Administration:
- Answering and directing incoming phone calls in a professional manner
- Managing company emails and correspondence, ensuring timely responses
- Filing and organising company documents (both digital and physical records)
- Assisting directors with administrative tasks and diary management
- Preparing reports and spreadsheets as needed
- Following up on outstanding payments from tenants and suppliers
- Keeping accurate records of payment statuses
- Liaising with clients and tenants regarding invoices and outstanding balances
- Updating internal financial records and assisting with basic bookkeeping tasks
- Ordering office supplies and maintaining inventory
- Handling incoming and outgoing post
- Coordinating with external suppliers and contractors when needed
- Assisting other departments with ad hoc administrative tasks
Ideal Candidate:
- Highly organised, with the ability to manage multiple tasks efficiently
- Strong written and verbal communication skills
- Confident in handling phone calls and professional correspondence
- Proficient in Microsoft Office (Word, Outlook, Excel)
- Friendly and professional attitude, with good interpersonal skills
Benefits:
- Salary £24k - £26k
- Early Friday finish at 1:00 PM
- On-site parking included
Office Administrator employer: Spencers Recruitment
Contact Detail:
Spencers Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the property management industry. Understanding the basics of how property management works will help you speak confidently about the role and demonstrate your interest during any interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools is crucial for the role, so consider taking a quick online course or tutorial to enhance your abilities before applying.
✨Tip Number 3
Practice your phone etiquette. Since you'll be handling incoming calls, it’s important to sound professional and friendly. You might want to role-play with a friend to get comfortable with common scenarios you might encounter.
✨Tip Number 4
Network with current or former office administrators. They can provide insights into the day-to-day responsibilities and challenges of the role, which can help you tailor your approach when applying and interviewing.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Administrator role. Emphasise your organisational skills, communication abilities, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experience makes you a great fit for managing administrative tasks and supporting the team.
Highlight Relevant Skills: In your application, clearly outline your strong written and verbal communication skills, as well as your ability to manage multiple tasks efficiently. These are key attributes the company is looking for.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Spencers Recruitment
✨Show Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks in the past. This could include managing schedules, filing systems, or any relevant projects that demonstrate your ability to keep things running smoothly.
✨Demonstrate Communication Proficiency
Strong written and verbal communication skills are essential for this role. Be ready to discuss how you handle phone calls and professional correspondence. You might even want to practice answering common interview questions out loud to showcase your confidence.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is a requirement, brush up on your skills, especially in Word, Outlook, and Excel. Consider preparing a few examples of how you've used these tools in previous roles, such as creating reports or managing emails.
✨Prepare Questions for the Interviewer
Interviews are a two-way street. Prepare thoughtful questions about the company culture, team dynamics, and specific responsibilities of the Office Administrator role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
