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- Tasks: Coordinate the movement of imported goods and ensure smooth logistics operations.
- Company: Established international trading business in the agri-commodity sector.
- Benefits: Competitive salary, office-based role, and flexible start date.
- Why this job: Join a dynamic team and play a key role in global supply chains.
- Qualifications: Experience in logistics or supply-chain administration with strong attention to detail.
- Other info: Opportunity for growth in a fast-paced environment.
The predicted salary is between 35000 - 40000 £ per year.
We are working with an established international trading business within the agri-commodity sector who are looking to hire a Logistics Team Administrator to support their growing operations team. This is a hands-on, detail-driven role focused on coordinating the movement of imported goods (primarily nuts and dried seeds) from overseas suppliers through to UK and European customers. It would suit someone with logistics, shipping, or supply-chain administration experience who enjoys working across multiple moving parts and ensuring everything runs smoothly behind the scenes.
The Logistics Team Administrator will support the end-to-end logistics process, including international shipping, documentation, customs support, warehousing coordination, and customer deliveries. The role sits within the back-office / finance function and works closely with freight partners, warehouses, and internal sales teams.
Key responsibilities:- Coordinating inbound shipments from overseas suppliers, primarily via containerised sea freight
- Liaising with freight forwarders, shipping lines, hauliers, customs agents, and warehouses
- Tracking shipments, vessel ETAs, port handling, and final deliveries
- Monitoring potential delays, demurrage, detention, and storage costs and escalating issues early
- Preparing, reviewing, and managing shipping documentation (invoices, packing lists, bills of lading, certificates, etc.)
- Supporting UK and EU customs clearance processes by providing accurate shipment information
- Maintaining accurate records for audit, traceability, and food safety compliance
- Coordinating warehouse deliveries and reconciling received stock against shipping documents
- Assisting with stock movements, discrepancies, damages, or quality issues
- Supporting customer deliveries and providing accurate updates to internal teams
- Assisting with checks on freight, haulage, and logistics invoices
- Keeping internal systems and trackers up to date and supporting reporting on logistics performance
- Previous experience in logistics, shipping, or supply-chain administration
- Exposure to import operations (food, agriculture, or commodities experience is a plus)
- Strong attention to detail and a structured, organised approach
- Confident communicating with external partners and internal teams
- Comfortable managing multiple shipments and deadlines at once
- Good working knowledge of Microsoft Excel and office systems
- Experience with food imports, nuts, seeds, grains, or similar commodities
- Familiarity with Incoterms (FOB, CIF, DAP, etc.)
- Experience working with freight forwarders and customs brokers
- ERP or logistics system experience
- Knowledge of UK customs or port health processes
- Salary: £35,000 – £40,000, depending on experience
- Location: Office-based, North West London
- Start: ASAP / flexible for the right person
Logistics Team Administrator employer: Spencers Recruitment
Contact Detail:
Spencers Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Team Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and supply chain industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of shipping documentation and customs processes. Be ready to discuss how you've handled logistics challenges in the past, as this will show you're the detail-driven candidate they need.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and interests. Check out our website for openings that suit your skills, especially in logistics and supply chain roles.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can set you apart from other candidates. Mention something specific from your conversation to remind them why you’re the perfect fit for their team.
We think you need these skills to ace Logistics Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your logistics, shipping, or supply-chain experience. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the Logistics Team Administrator role and how your background makes you a perfect fit for our team.
Show Off Your Attention to Detail: Since this role is all about coordinating multiple moving parts, we’d love to see examples of how you’ve successfully managed details in past roles. Highlight any specific tools or methods you used!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Spencers Recruitment
✨Know Your Logistics Basics
Make sure you brush up on key logistics concepts, especially those related to shipping and customs processes. Familiarity with terms like Incoterms and the end-to-end logistics process will show that you're serious about the role.
✨Showcase Your Attention to Detail
Since this role requires a strong focus on detail, prepare examples from your past experience where your attention to detail made a difference. Whether it was tracking shipments or managing documentation, be ready to discuss how you ensured everything ran smoothly.
✨Communicate Confidently
You'll be liaising with various partners, so practice articulating your thoughts clearly. Think of scenarios where you successfully communicated with external partners or internal teams, and be prepared to share these during the interview.
✨Demonstrate Organisational Skills
This job involves juggling multiple shipments and deadlines, so come equipped with strategies you've used to stay organised. Discuss any tools or systems you’ve implemented in the past to manage your workload effectively.
