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- Tasks: Support our team with research, operations, CRM management, and marketing activities.
- Company: Join Spencer-Richardson, a boutique executive search and talent consultancy.
- Benefits: Gain valuable experience, flexible hours, and opportunities for career progression.
- Other info: Work in a dynamic environment with a supportive team culture.
- Why this job: Be the backbone of our operations and help shape successful talent searches.
- Qualifications: Organised, detail-oriented, and eager to learn about executive search.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Spencer‑Richardson is a boutique executive search and talent consultancy known for delivering exceptional senior-level talent and building trusted long‑term partnerships with our clients. As we continue to grow, we are looking for a highly organised, detail‑driven and proactive part-time Office Co-ordinator to support our team across research, operations, CRM management, and marketing activity. This role is perfect for someone who is highly organised and enjoys working in a fast‑paced environment, and thrives on making things run smoothly behind the scenes.
The Role
You will play a key role in supporting our search consultants, ensuring our processes run efficiently, and helping us maintain exceptional standards across every search project. You will be responsible for:
- CRM & Data Management
- Maintaining, updating and optimising our CRM system
- Ensuring candidate and client data is accurate, organised and compliant
- Building lists, updating records and tracking key search activity
- Supporting reporting, analytics and data insights
- Research & Delivery Support
- Assisting in market mapping and candidate identification
- Preparing candidate packs, briefing documents and search materials
- Conducting company and talent research to support senior-level assignments
- Operations & Administration
- Coordinating diaries, interviews, and client/candidate communication
- Supporting documentation, formatting CVs and preparing reports
- Ensuring smooth workflow across projects and internal processes
- Marketing & Social Media
- Drafting social posts across LinkedIn and company channels
- Supporting brand awareness through consistent content and messaging
- Helping maintain the website and digital presence when required
Additional Responsibilities
- Supporting business projects and initiatives
- Helping refine internal processes to improve efficiency
- Providing general office support and contributing to a positive team culture
About You
We’re looking for someone who is:
- Highly organised and detail‑oriented
- Confident using CRM systems (experience with any ATS/CRM is a plus)
- A strong communicator with excellent written English
- Proactive, adaptable, and able to work independently
- Curious about executive search, talent acquisition, or people development
- Comfortable juggling multiple tasks in a fast‑moving environment
- Tech-savvy with strong Microsoft Office skills
- Creative or confident enough to support basic social media activity
- Previous experience in recruitment, HR, operations, administration, or executive search is desirable but not essential — attitude, organisation, and willingness to learn are what matter most.
Why Spencer‑Richardson?
- Work alongside experienced executive search consultants
- Learn the foundations of talent research, client delivery and recruitment operations
- Be part of an ambitious, supportive and people‑focused consultancy
- Real opportunities for progression into research, consulting or operations leadership
Office Coordinator in Kent employer: Spencer - Richardson
Contact Detail:
Spencer - Richardson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in Kent
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those who work at Spencer-Richardson. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! If you’ve got experience with CRM systems or any relevant tools, make sure to highlight that in conversations. We love seeing candidates who can hit the ground running!
✨Tip Number 3
Be proactive! Don’t wait for job openings to be posted. Send us your CV through our website and express your interest in the Office Coordinator role. We appreciate initiative!
✨Tip Number 4
Stay organised and prepared! Research Spencer-Richardson and come ready with questions about our processes and culture. It shows you’re genuinely interested and ready to contribute to our team.
We think you need these skills to ace Office Coordinator in Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your organisational skills and any experience with CRM systems, as these are key for us. A personalised CV shows you’re genuinely interested in joining our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this fast-paced environment. Share specific examples of how you've made processes run smoothly in previous roles – we love a proactive attitude!
Show Off Your Communication Skills: Since we value strong written communication, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. This is your opportunity to demonstrate your excellent written English skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re tech-savvy, which we appreciate!
How to prepare for a job interview at Spencer - Richardson
✨Know the Company Inside Out
Before your interview, take some time to research Spencer-Richardson. Understand their values, mission, and the services they offer. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or streamlined processes. This will demonstrate your ability to thrive in a fast-paced environment and make things run smoothly.
✨Be Ready to Discuss CRM Experience
Since the role involves CRM management, be prepared to talk about any experience you have with CRM systems or data management. If you don’t have direct experience, think of transferable skills that showcase your tech-savviness and attention to detail.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and growth opportunities. This shows that you’re not just looking for any job, but that you’re keen on finding the right fit for both you and Spencer-Richardson.