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- Tasks: Support the Finance Director with diary management, meeting prep, and stakeholder communication.
- Company: A family-owned travel company with a supportive and dynamic work environment.
- Benefits: Gain valuable experience in a fast-paced role with opportunities for growth.
- Why this job: Be the key support for leadership and make a real impact in a thriving industry.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Join a close-knit team where your contributions are valued and recognised.
The predicted salary is between 36000 - 60000 £ per year.
We are managing the search for a small-medium sized, family owned, travel company looking to recruit a new Executive Assistant for the Finance Director. The ideal candidate will be commercially astute and pro-active, able to manage a wide range of different responsibilities, experienced working at this level. Well organised by nature with a high attention to detail, and the ability to build relationships of trust with key stakeholders.
Day to day, you will be responsible for diary management, scheduling meetings and responding to emails on the FD's behalf, ensuring speed of response and accuracy at all times. The successful individual will manage all activity in direct support of the FD to provide a comprehensive high-level range of administrative, commercial, research, secretarial and support services and ensure the smooth running of the FD’s Office.
Responsibilities- Calendar management for the FD
- Assist with research and preparation for meetings
- Responding to emails and document requests
- Draft slides, meeting notes and documents when requested
- The go-to person for all senior stakeholders in the business
- Attend Board, Director, and SLT meetings, including preparing agendas, papers and taking minutes
- Draft agendas and prepare briefs and business presentations ahead of meetings
- Attend conferences and events on behalf of the FD
- Experienced Personal or Executive Assistant that has supported C-Suite Executives
- Highly proficient using the Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Confidentiality and high integrity are key
- Self motivated and can use your initiative, a "solutions" person
Interim Executive Assistant to Finance Director employer: Spencer - Richardson
Contact Detail:
Spencer - Richardson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Interim Executive Assistant to Finance Director
✨Tip Number 1
Network like a pro! Reach out to your connections in the travel industry or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills as an Executive Assistant can directly support the Finance Director’s goals. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we love seeing familiar faces from our community.
We think you need these skills to ace Interim Executive Assistant to Finance Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in diary management, email correspondence, and any relevant skills that show you can handle the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Finance Director's office. Mention specific experiences that demonstrate your organisational skills and ability to build relationships with stakeholders.
Showcase Your Attention to Detail: In a role where accuracy is key, make sure your application is free from typos and errors. This shows us that you pay attention to detail, which is crucial for managing the FD’s calendar and preparing documents.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Spencer - Richardson
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant to a Finance Director. Familiarise yourself with diary management, meeting preparation, and the importance of confidentiality. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple priorities in the past. Prepare a few anecdotes that highlight your attention to detail and ability to juggle various tasks. This will demonstrate your capability to handle the demands of the role.
✨Build Rapport with Stakeholders
Since the role involves interacting with senior stakeholders, think about how you can convey your relationship-building skills. Share experiences where you've successfully collaborated with others, showcasing your ability to establish trust and communicate effectively.
✨Prepare for Practical Scenarios
Anticipate questions or scenarios related to diary management and email responses. You might be asked how you'd prioritise tasks or handle a last-minute change. Practising these scenarios will help you respond quickly and accurately during the interview.
