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- Tasks: Support the Managing Director with daily tasks and strategic decision-making.
- Company: Join a fast-growing independent company in the industrial solutions sector.
- Benefits: Enjoy a competitive salary, development opportunities, and a supportive team environment.
- Why this job: Be a key player in a dynamic company and shape its future while growing your career.
- Qualifications: Experience supporting senior executives, strong organisational skills, and tech-savvy.
- Other info: PRINCE2 certification is highly desirable; must be eligible to work in the UK.
The predicted salary is between 30000 - 70000 £ per year.
We’re supporting a fast-growing, independent company in the industrial solutions space, with plans to more than double in size over the next three years. This is your opportunity to become a key player at a pivotal moment in our journey.
We’re looking for an outstanding Executive Assistant to support the Managing Director. You’ll be their right hand, helping drive performance, improve focus, and remove friction from their day. If you're highly organised, calm under pressure, and excited by fast-paced growth, this could be the role that transforms your career.
Overview:
As Executive Assistant with Program Management responsibilities, you’ll be at the heart of the business by enabling the Managing Director, CFO & Group Ops Director to focus on high-impact work. From managing complex calendars and travel to ensuring timely communication and follow-up, your work will directly support strategic decision-making. You’ll gain exposure to every part of the business, helping to shape its future from the inside out.
Key Responsibilities:
- Own the day-to-day support for the Managing Director; acting as a gatekeeper, problem-solver and trusted partner
- Proactively manage calendars, meetings, travel (UK & Europe), and daily priorities
- Anticipate needs, read the room, and pre-empt problems before they arise
- Be the first point of contact for internal and external stakeholders
- Prepare high-quality documents, reports, presentations, and correspondence
- Support board and leadership meetings: coordinate agendas, prep materials, take notes, track actions
- Keep the MD informed of critical deadlines, risks, and time-sensitive issues
- Handle general administrative tasks, from inbox management to expenses and filing
- Play a key role in internal comms, stakeholder coordination, and special projects
To Be Successful:
- Proven experience supporting senior executives in a fast-paced, high-growth business
- A sharp eye for detail, and the ability to manage competing demands with grace
- Excellent judgment and total discretion when handling sensitive information
- Clear, confident communicator who can build strong relationships at all levels
- Highly skilled in time management, organisation, and prioritisation
- Tech-savvy with strong MS Office skills (Word, Excel, PowerPoint, Outlook)
- You’re ambitious, hardworking, and hungry to learn
- You love structure, but thrive in a fast-moving, ever-evolving environment
- You see yourself as a strategic partner, not just a support function
- You’re excited by the idea of growing with a business that’s scaling fast
- PRINCE2 highly desirable
In return, salary circa £50k and huge development opportunity in a supportive and high performing team. Email Lauryn – for more info.
WE CAN ONLY ACCEPT APPLICATIONS FROM CANDIDATES WITH CURRENT ELIGIBILITY TO LIVE AND WORK IN THE UK
Executive Assistant & Program Manager employer: Spencer - Richardson
Contact Detail:
Spencer - Richardson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Program Manager
✨Tip Number 1
Familiarise yourself with the company’s mission and values. Understanding their goals will help you align your skills and experiences with what they are looking for in an Executive Assistant, making you a more compelling candidate.
✨Tip Number 2
Network with current or former employees of the company. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed competing demands in previous roles. This will demonstrate your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Tip Number 4
Showcase your tech-savviness by being familiar with tools and software that enhance productivity. Mentioning your proficiency in MS Office and any project management tools can set you apart from other candidates.
We think you need these skills to ace Executive Assistant & Program Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant and Program Manager. Focus on your organisational skills, ability to manage competing demands, and any experience supporting senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed complex calendars, travel arrangements, or stakeholder communications in previous positions.
Highlight Relevant Skills: Emphasise your tech-savviness and proficiency in MS Office applications. If you have experience with project management methodologies like PRINCE2, be sure to mention it as it's highly desirable for this role.
Showcase Your Soft Skills: In your application, demonstrate your excellent judgment, discretion, and communication skills. Provide examples of how you've built strong relationships and handled sensitive information in past roles.
How to prepare for a job interview at Spencer - Richardson
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and priorities is crucial. Prepare examples of how you've successfully organised schedules or projects in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Problem-Solving Abilities
The role requires you to anticipate needs and pre-empt problems. Think of specific instances where you've identified potential issues before they arose and how you resolved them. This will show your capability as a trusted partner.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences supporting senior executives. Be prepared to discuss how you build relationships with stakeholders.
✨Emphasise Your Adaptability
In a fast-paced environment, being adaptable is key. Share examples of how you've thrived in changing situations or managed competing demands. This will demonstrate that you're not just structured but also flexible and ready to grow with the company.
