Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Managing Director with scheduling, communication, and strategic decision-making.
- Company: Join a fast-growing independent company in the industrial solutions sector.
- Benefits: Enjoy a competitive salary of £50k and significant development opportunities.
- Why this job: Be a key player in a dynamic environment and shape the company's future.
- Qualifications: Experience supporting executives, strong organisational skills, and tech-savvy.
- Other info: PRINCE2 certification is highly desirable; must be eligible to work in the UK.
The predicted salary is between 30000 - 70000 £ per year.
Job Description
We’re supporting a fast-growing, independent company in the industrial solutions space, with plans to more than double in size over the next three years. This is your opportunity to become a key player at a pivotal moment in our journey.
We’re looking for an outstanding Executive Assistant to support the Managing Director. You’ll be their right hand, helping drive performance, improve focus, and remove friction from their day. If you're highly organised, calm under pressure, and excited by fast-paced growth, this could be the role that transforms your career.
Overview:
As Executive Assistant with Program Management responsibilities, you’ll be at the heart of the business by enabling the Managing Director, CFO & Group Ops Director to focus on high-impact work. From managing complex calendars and travel to ensuring timely communication and follow-up, your work will directly support strategic decision-making. You’ll gain exposure to every part of the business, helping to shape its future from the inside out.
Key Responsibilities:
- Own the day-to-day support for the Managing Director; acting as a gatekeeper, problem-solver and trusted partner
- Proactively manage calendars, meetings, travel (UK & Europe), and daily priorities
- Anticipate needs, read the room, and pre-empt problems before they arise
- Be the first point of contact for internal and external stakeholders
- Prepare high-quality documents, reports, presentations, and correspondence
- Support board and leadership meetings: coordinate agendas, prep materials, take notes, track actions
- Keep the MD informed of critical deadlines, risks, and time-sensitive issues
- Handle general administrative tasks, from inbox management to expenses and filing
- Play a key role in internal comms, stakeholder coordination, and special projects
To Be Successful:
- Proven experience supporting senior executives in a fast-paced, high-growth business
- A sharp eye for detail, and the ability to manage competing demands with grace
- Excellent judgment and total discretion when handling sensitive information
- Clear, confident communicator who can build strong relationships at all levels
- Highly skilled in time management, organisation, and prioritisation
- Tech-savvy with strong MS Office skills (Word, Excel, PowerPoint, Outlook)
- You’re ambitious, hardworking, and hungry to learn
- You love structure, but thrive in a fast-moving, ever-evolving environment
- You see yourself as a strategic partner, not just a support function
- You’re excited by the idea of growing with a business that’s scaling fast
- PRINCE2 highly desirable
In return, salary circa £50k and huge development opportunity in a supportive and high performing team. Email Lauryn – lb@spencer-richardson.com for more info.
WE CAN ONLY ACCEPT APPLICATIONS FROM CANDIDATES WITH CURRENT ELIGIBILITY TO LIVE AND WORK IN THE UK
Executive Assistant & Program Manager employer: Spencer - Richardson
Contact Detail:
Spencer - Richardson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Program Manager
✨Tip Number 1
Familiarise yourself with the company’s mission and values. Understanding their goals will help you align your skills and experiences with what they are looking for in an Executive Assistant, making you a more compelling candidate.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. This can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that demonstrate your ability to manage complex calendars and handle high-pressure situations. Tailoring your anecdotes to reflect the responsibilities outlined in the job description will show you’re a perfect fit.
✨Tip Number 4
Research common tools and software used in executive support roles, especially those mentioned in the job description like MS Office. Being able to speak confidently about your proficiency with these tools can set you apart from other candidates.
We think you need these skills to ace Executive Assistant & Program Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant and Program Manager. Emphasise your organisational skills, ability to manage competing demands, and any experience supporting senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed complex calendars, travel arrangements, or stakeholder communications in previous positions.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office and any project management methodologies like PRINCE2. Provide examples of how these skills have helped you succeed in fast-paced environments.
Showcase Your Soft Skills: Demonstrate your excellent communication skills and ability to build relationships at all levels. Use specific instances from your past roles where you’ve had to exercise discretion, judgement, and problem-solving abilities.
How to prepare for a job interview at Spencer - Richardson
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed competing demands in previous roles.
✨Demonstrate Proactive Problem-Solving
The role requires anticipating needs and pre-empting problems. Think of instances where you identified potential issues before they arose and how you addressed them effectively. This will show your strategic thinking and initiative.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with internal and external stakeholders. This will help you build rapport during the interview.
✨Highlight Your Tech Savviness
Being tech-savvy is a key requirement for this role. Familiarise yourself with MS Office tools and be ready to discuss how you've used technology to enhance productivity in your previous positions. This will demonstrate your readiness to adapt in a fast-paced environment.
