Pay and Bill Administrator

At Spencer Ogden, we power progress across Critical Infrastructure, Natural Resources, Renewables & Sustainability, and Finance.

We’re a global specialist recruitment business, connecting exceptional people with the organisations shaping some of the world’s most important industries.

As we continue to grow, we’re looking for a Pay & Bill Specialist to join our Finance team and play a key role in ensuring our contractor payroll and client billing processes run smoothly, accurately and efficiently.

The Role

As a Pay & Bill Specialist, you’ll take ownership of the end-to-end pay and bill process across our contractor population, working closely with Finance, Payroll, Recruitment and Operations to ensure contractors are paid accurately and clients are billed correctly and on time.

This is a hands-on role for someone who enjoys working in a fast-paced environment, is highly organised and detail-focused, and is confident managing multiple priorities and stakeholders.

What you’ll be doing

• Manage the end-to-end pay and bill process for contractors across the business.
• Ensure contractor timesheets, pay rates, expenses and billing information are accurate and processed within agreed deadlines.
• Work closely with internal teams to resolve pay, bill and timesheet queries quickly and effectively.
• Liaise with clients and contractors where required to resolve discrepancies and ensure a smooth process.
• Review and validate billing information, ensuring invoices are accurate and issued on time.
• Support the reconciliation of contractor payroll and client billing data.
• Identify and investigate discrepancies, escalating issues where appropriate.
• Maintain accurate records and ensure processes are followed consistently.
• Support month-end activities and wider Finance requirements.
• Contribute to improving Pay & Bill processes, systems and controls as the business continues to grow.

What we’re looking for

• Experience in Pay & Bill, contractor payroll, billing, accounts receivable or a similar operational finance environment.
• Highly organised with excellent attention to detail.
• Comfortable working with large volumes of data and managing multiple deadlines.
• Confident communicating with internal and external stakeholders.
• Commercially aware and able to understand the impact of accurate billing and payroll processes.
• A proactive problem solver who takes ownership and follows things through.
• Comfortable working in a fast-paced, changing environment.
• Confident using Excel and finance/CRM systems.
• Previous experience within recruitment, staffing or another contractor-based business would be advantageous.

Why Spencer Ogden?

We want our people to have the opportunity to build a long-term career with us, and we offer a benefits package designed to support both performance and wellbeing.

Our benefits include:

• 23.5 days annual leave, increasing with length of service.
• Company-wide Christmas/New Year closure, in addition to your annual leave allowance.
• Your birthday off.
• 4 paid volunteering days each year.
• Early Friday finish at 3pm.
• Access to our global incentive programme, with opportunities to earn places on international incentive trips.
• Regular social events, team experiences and celebrations.
• Lunch clubs, vouchers and recognition initiatives.
• A genuinely global working environment, with opportunities to collaborate across our international offices.
• Clear opportunities for career development and progression.

Ready to make an impact?

If you’re an experienced Pay & Bill professional looking for your next challenge and want to join a high-growth, global business where you can make a real impact, we’d love to hear from you.

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