Details: Monday - Friday Site/Office based (8 hours per day) Site Admin Job Description: • All documentation for deliveries to be scanned uploaded to the appropriate folders/Systems • Order stationery for Site that the team require • Check with HSE that all equipment is on site, if not check list and place an order for required items. • PAT testing needs to be arranged once everyone is on site – report will be sent through – send onto HSE to file. Site Installation Phase: • Upvise – Scan all documents into relevant folder – delivery notes and all installation documentation. Repeat this with Sharefile and hard copies. • Component deliveries – CMR’s need to be handed to you signed by delivery company and Supervisor (any defects to be recorded on the CMR) and uploaded to Upvise and Sharefile • Client documentation – load onto Sharefile or external sharefile (client dependant) • Erection container/Material container – when these have arrived on site, hand documentation over to a supervisor and Installation team to check items and hand back, scan a copy onto Sharefile and file the hardcopy. At the end of the project this needs to be handed back to a Supervisor and Installation team for items to be checked. Log items onto new documentation (given to you by tooling department). Packing list and Commerical invoice to be completed and truck booked to return containers to Germany. • Assist with ordering parts for site from approved suppliers • Complete all PO’s required for site – PC/Site Managers and Project managers will require this done for them. • Ordering of skips – General Waste/Wood and Metal (these need to be swapped out when full. COSHH bins also need to be ordered and monitored. • Collect Waste transfer notes and send to HSE • Arrange couriers to collect items from site • Log and record and wind delays (this is client dependent)including screen shot of Wind Finder and collate any wind data from cranes and log sheets. • Work with approved suppliers to hire – to order plant or parts (Heaters/dehumidifiers/Generators etc). Classification: Internal Purpose • Scan and upload all paperwork submitted for each WTG, this can be anything from the erection report, LV test reports, Statutory Inspection. Upvise/Sharefile and hard copies need to be kept up to date. • Backloads – These need to be done everytime 2 Turbines have been fully installed. This includes ensuring paperwork is accurate with what is being loaded. Commerical Invoice and Packing lists need to be completed with all information. Truck booked for a day that weather and team are able to load. Documentation sent to Germany before loading commences. • Daily Brief Sign on sheet and sign in sheets to be uploaded to Sharefile • STAT Inspections – company dependent – download the reports from the company portal and upload to Upvise – a copy to be put into Turbine folder. • Turbine ladders – send of report to Ladder company and they will send back the final report to be put onto Upvise and Sharefile. • ITH – Hire and repair of equipment o Book in any repairs with ITH – get equipment loaded onto a pallet, inside the pallet – name – company - Contact details – ITH serial number – and what is wrong with the equipment to be repaired. Keep a track of what has been sent to ITH and follow up when it is due to be returned. o Hire equipment from ITH needs to be kept safe and returned as soon as it is not required (ensure this is off hired from ITH). • Permits – This is an ad hoc task if you have time to assist HSE – Scan and upload to sharefile • Diesel – a weekly order to be placed, this can be done at the start of the site as a recurrent order. Once turbines are built the Generators connected to them will need fuel, your install team contact will have to keep you informed of levels so you can order extra on weekly delivery. • Wifi/Radios – Any issues will be reported to the Admin to contact the correct person to repair/fix. • Welfare units towable – ensure these are serviced regularly and report any issues. • You will need to know where any hire items are kept on site, for servicing/replacing. • Request weekly hire records to ensure that anything offhired/hired are up to date. • Keep a tracker of all items purchased (serial numbers) – to be shared with the back office. If any items are taken to another site this must be noted on the tracker. • Project Manager – may have ad hoc tasks – i.e. arrange meetings/send documentation Classification: Internal Purpose Welfare: • Water and Waste need to be refilled and emptied on a regular basis, ensure this is booked in weekly, do a daily check on the water to ensure it does not run out. • Drinking water – this needs to be replaced when down to the last 10 bottles, always ensure enough of this is on site. • Cleaner – Will report into you with any orders they require for cleaning materials • Blocked toilets/no water – this needs to be resolved as a matter of urgency. • Any electrical issues with the welfare
Site Administrator in Letterkenny employer: Spencer Ogden
As a leading specialist in construction for data centre infrastructure, we pride ourselves on fostering a dynamic work culture that values innovation and collaboration. Our employees enjoy competitive salaries, comprehensive benefits, and ample opportunities for professional growth in the thriving Surrey area, making it an ideal place for those seeking meaningful and rewarding careers in a rapidly evolving sector.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator in Letterkenny
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Spencer Ogden, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Site Administrator at Spencer Ogden.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Spencer Ogden
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
