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- Tasks: Support the management of facilities and ensure a 5-star service experience.
- Company: Join a global leader in Facilities Management with a people-first culture.
- Benefits: Full-time role with opportunities for growth and development.
- Why this job: Make a real impact while building professional relationships in a dynamic environment.
- Qualifications: Experience in Facilities Management and proficiency in Microsoft Office.
- Other info: Be part of a diverse team that values inclusion and innovation.
The predicted salary is between 30000 - 42000 £ per year.
We are working alongside a global leader who partners with some of the world’s largest organisations, delivering first-class, integrated Facilities Management and Workplace Management solutions. Our client supports organisations around the world to develop, implement and manage their Integrated Facilities and Workplace Management strategies.
This role is an opportunity to really show what you can do and genuinely add value to a role, make it yours!
Responsibilities:- Support the Management of all hard and soft services
- Be part of the Facilities / Workplace team ensuring the delivery of a 5-star FM service
- Daily checking off all areas of the office and meeting rooms including office temperatures, maintenance issues and cleaning standards, resolving any areas of concern
- Meeting room set up, including room changes during the day, to ensure rooms are set ready for use for each meeting as required. Liaising with the Housekeeping team for any set-ups
- Provide general pro-active support to the office and additional cover for colleagues during holidays and periods of absence
- Assist with management of new starters and visitor access
- Raising purchase requisitions and invoice verification as role requires
- Assist with other general duties including postal services/stationery supplies and ad-hoc tasks as required by operations management team
- Respond to staff requests and queries, logging tasks on ServiceNow
- Use of in-house systems such as ServiceNow (Helpdesk), V-Learn (Training), vShipping (Courier), Concur (Expenses), Coupa (Requisitions & Invoicing) and Travel
- Participate as part of the team with weekly fire alarm testing and associated safety checks
- H&S compliance for areas of responsibility ensuring all documentation electronically and/or written is up to date and correctly filed
- Contribute to the Environmental Management Program and/or additional site initiatives
- Participate as part of the operations emergency team, including assisting the evacuation process
- Experience in Facilities Management
- Good working knowledge of Microsoft Office suites
My client is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. D E & I is engrained in their DNA.
If you need any reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – please contact us on info@spencermarshall.couk for assistance.
Location: London, England, United Kingdom
Facilities Coordinator in London employer: Spencer Marshall
Contact Detail:
Spencer Marshall Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities Management field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their approach to Integrated Facilities and Workplace Management, and think about how your skills can add value to their team.
✨Tip Number 3
Showcase your soft skills! As a Facilities Coordinator, communication and teamwork are key. Be ready to share examples of how you've successfully collaborated with others or resolved conflicts in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight any relevant experience in Facilities Management and your proficiency with Microsoft Office. We want to see how you can add value!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our client's needs. Keep it engaging and personal – we love a bit of personality!
Showcase Your Soft Skills: In Facilities Management, communication and teamwork are key. Make sure to mention any experiences where you've successfully collaborated with others or resolved conflicts. We’re all about building strong relationships here!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you’ll be one step closer to joining a fantastic team that values its people!
How to prepare for a job interview at Spencer Marshall
✨Know Your Facilities Management Basics
Brush up on your knowledge of both hard and soft services in facilities management. Be ready to discuss how you would ensure a 5-star FM service and what steps you would take to resolve common issues like maintenance or cleaning standards.
✨Familiarise Yourself with Relevant Software
Since the role involves using systems like ServiceNow, V-Learn, and Concur, it’s a good idea to get acquainted with these platforms. If you have experience with similar software, be prepared to share specific examples of how you used them effectively in past roles.
✨Demonstrate Your People Skills
This company values its people, so highlight your ability to build relationships and work collaboratively. Think of examples where you’ve successfully supported colleagues or managed requests, and be ready to discuss how you handle communication in a busy environment.
✨Show Your Commitment to Health & Safety
Health and safety compliance is crucial in this role. Be prepared to talk about your understanding of H&S regulations and any experience you have with safety checks or emergency procedures. This will show that you take workplace safety seriously and are proactive in ensuring a safe environment.
